Patent Legal Assistant

3 weeks ago

Toronto, Canada Aird & Berlis LLP Full time

**Who We Are**:
Aird & Berlis LLP is a prominent Canadian law firm located in the heart of Toronto’s financial district, across from Union Station. With more than 250 lawyers and intellectual property professionals, we serve clients across Canada and globally.

**What We Believe In**:
The firm is committed to ensuring that all members of the Aird & Berlis LLP community feel valued, respected and supported. We are a dedicated group of diverse individuals who care about each other, the work we produce and the client service we provide. We go to great lengths to foster a professional, supportive environment for all firm members so you can focus on the important things: client service, your career and your life.

**What We Are Looking For**:
**Responsibilities**:

- Monitor all patent due dates and follow up accordingly
- File responses to Office Actions
- Correspond/communicate with clients
- Complete weekly and monthly reports for clients
- Process expense reports
- Coordinate a high volume workload with great accuracy and organization
- Calendar management
- Manage duties related to accounting and specifically accounts/billing
- Handle daily administrative details
- Produce the highest quality of work
- Accountable for all work assigned
- Take initiative
- Confidential

**Requirements**:

- Minimum of 5 years of previous experience as a Patent Legal Assistant, preferably in the patent area
- Successful completion of a post-secondary education, preferably in a Legal Assistant Program
- Ability to use discretion when dealing with confidential information
- Handle time pressure situations and stress of multiple demands

**Skills**:

- Microsoft 365 Suite of Applications (including Word, Excel and Workshare Compare)
- Knowledge of PATTSY is considered an asset
- Strong verbal and written communication
- Ability to problem solve
- Good judgement and decision making
- Strong interpersonal skills
- Organized
- Resourceful
- Detailed

**Why You Should Apply**:

- Opportunities for growth and on the job training and development
- Competitive compensation and benefits package
- We pride ourselves on being a mid-sized firm with a family feel
- Active involvement in our community with opportunities to volunteer
- Mentor program
- Wellness programs
- Please note that we have suspended our vaccination policy at this time_
- Any offer of employment will be conditional upon a criminal background check._

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