Executive Assistant, Vp Level

4 months ago

Toronto, Canada Humber River Health Full time

Position Profile:
**Humber River Health. Lighting New Ways In Healthcare.**

Since opening our doors in 2015 as North America’s first fully digital hospital and we remain unwavering in our belief that we can change the hospital where we work, the community where we live, and the world of healthcare beyond our borders. Serving a community of 850,000 residents in North West Toronto, Equity Inclusivity and active participation in the North West Toronto Ontario Health Team are key initiatives important to our Team. At Humber River Health, we use a custom combination of technology and clinical expertise to rebuild elements of care. We make technology work for staff and physicians; giving them more time to spend with patients, to eliminate inefficiencies, and to reduce the chance of errors. Humber River Health is formally affiliated with both the University of Toronto and Queen’s University and committed to becoming a community academic hospital. Clinical Excellence, Optimizing Care through Technology and Community Connection frame our Research Strategy.

At Humber River Health, we’re not hoping for a renaissance, we are making it happen. As part of our dynamic team, you can lead the way, as we continue our journey towards high reliability care

Right now we are looking for a Full-time **Executive Assistant, Deputy Chief Nursing Executive and Vice President, Professional Practice, Quality and Risk**.

**Reporting Relationship**: Deputy Chief Nursing Executive and Vice President, Professional Practice, Quality and Risk

**Location**:Humber River Health - Wilson Site

**Union**:Non-Union

**Position Responsibilities**:

- Provide primary administrative support to the Deputy CNE and VP of Professional Practice, Quality and Risk, and secondary administrative support to assigned staff within their reporting structures; exercise confidentiality in the management and release of all information (e.g. perform administrative functions, conduct research, prepare reports, respond to information requests); participate in project assignments within assigned SMT reporting structure; facilitate the continuous operation and availability of the unit’s office equipment
- Liaise and collaborate with executives and other executive and program assistants to communicate information, and coordinate / participate in cross-functional projects
- Coordinate and monitor calendars (e.g. schedule meetings, arrange appointments, budget time, and provide reminders)
- Develop and maintain organized filing systems; maintain records; locate files, documents, and other information
- Enter payroll data for individuals reporting to department
- Prepare invoices and collect payments
- Track departmental supplies inventory and order supplies to anticipate department needs
- Track budgets; assign line items to cost centres
- Research topics and develop summaries / reports using internal and external resources (e.g. consultants, government boards, ministries, other hospitals, etc.)
- Supervise assigned project staff
- Research data sources; prepare summary documentation to support departmental projects and initiatives; access and review corporate systems information to analyze data, and compile a variety of statistical and / or qualitative reports
- Support assigned projects within assigned reporting structure; track project timelines against targets
- Track and monitor reporting and other deadlines required to meet reporting requirements (e.g. MOH,CIHI, etc.), contract expiries, etc.; distribute reports according to requirements; set reminders for stakeholders; collect signatures for Memoranda of Understanding, funding requirements, contracts with agencies, etc., and maintain signature list

**Qualifications**:

- Diploma in General Administration required
- Diploma in Health Administration or Business Management preferred
- 5 years experience providing administrative support and executive support services required, in healthcare preferred
- Proficiency in MS Office (e.g. Outlook, Word, Excel, PowerPoint, etc.) required
- Knowledge and experience in scheduling and event planning/logistics required
- Medical terminology, project coordination and business and statistical analysis experience preferred.
- Experience organizing travel requirements, conferences and budget preparation and maintenance required
- Customer service, organizational skills, problem solving, tact and diplomacy required

**Why choose Humber River Health?**

At Humber River Health, our staff, physicians, and volunteers are lighting new ways in healthcare. We are proud to be recognized as a part of Greater Toronto’s Top Employers by Mediacorp Canada Inc. We support employees by providing evidence-based leadership and cultivating a culture that consistently wows as a Huron Consulting hospital. We are a member of the Toronto Academic Health Science Network (TAHSN) and are deeply involved in research and academic collaboration. We are dedicated to high-quality patient care and de

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