Executive Assistant, Vp Level

7 months ago

Toronto, Canada Humber River Health Full time

Position Profile:
**Humber River Health. Lighting New Ways In Healthcare.**

Since opening our doors in 2015 as North America’s first fully digital hospital and we remain unwavering in our belief that we can change the hospital where we work, the community where we live, and the world of healthcare beyond our borders. Serving a community of 850,000 residents in North West Toronto, Equity Inclusivity and active participation in the North West Toronto Ontario Health Team are key initiatives important to our Team. At Humber River Health, we use a custom combination of technology and clinical expertise to rebuild elements of care. We make technology work for staff and physicians; giving them more time to spend with patients, to eliminate inefficiencies, and to reduce the chance of errors. Humber River Health is formally affiliated with both the University of Toronto and Queen’s University and committed to becoming a community academic hospital. Clinical Excellence, Optimizing Care through Technology and Community Connection frame our Research Strategy.

At Humber River Health, we’re not hoping for a renaissance, we are making it happen. As part of our dynamic team, you can lead the way, as we continue our journey towards high reliability care

Right now we are looking for a Full-time **Executive Assistant, Deputy Chief Nursing Executive and Vice President, Professional Practice, Quality and Risk**.

**Reporting Relationship**: Deputy Chief Nursing Executive and Vice President, Professional Practice, Quality and Risk

**Location**:Humber River Health - Wilson Site

**Union**:Non-Union

**Position Responsibilities**:

- Provide primary administrative support to the Deputy CNE and VP of Professional Practice, Quality and Risk, and secondary administrative support to assigned staff within their reporting structures; exercise confidentiality in the management and release of all information (e.g. perform administrative functions, conduct research, prepare reports, respond to information requests); participate in project assignments within assigned SMT reporting structure; facilitate the continuous operation and availability of the unit’s office equipment
- Liaise and collaborate with executives and other executive and program assistants to communicate information, and coordinate / participate in cross-functional projects
- Coordinate and monitor calendars (e.g. schedule meetings, arrange appointments, budget time, and provide reminders)
- Develop and maintain organized filing systems; maintain records; locate files, documents, and other information
- Enter payroll data for individuals reporting to department
- Prepare invoices and collect payments
- Track departmental supplies inventory and order supplies to anticipate department needs
- Track budgets; assign line items to cost centres
- Research topics and develop summaries / reports using internal and external resources (e.g. consultants, government boards, ministries, other hospitals, etc.)
- Supervise assigned project staff
- Research data sources; prepare summary documentation to support departmental projects and initiatives; access and review corporate systems information to analyze data, and compile a variety of statistical and / or qualitative reports
- Support assigned projects within assigned reporting structure; track project timelines against targets
- Track and monitor reporting and other deadlines required to meet reporting requirements (e.g. MOH,CIHI, etc.), contract expiries, etc.; distribute reports according to requirements; set reminders for stakeholders; collect signatures for Memoranda of Understanding, funding requirements, contracts with agencies, etc., and maintain signature list

**Qualifications**:

- Diploma in General Administration required
- Diploma in Health Administration or Business Management preferred
- 5 years experience providing administrative support and executive support services required, in healthcare preferred
- Proficiency in MS Office (e.g. Outlook, Word, Excel, PowerPoint, etc.) required
- Knowledge and experience in scheduling and event planning/logistics required
- Medical terminology, project coordination and business and statistical analysis experience preferred.
- Experience organizing travel requirements, conferences and budget preparation and maintenance required
- Customer service, organizational skills, problem solving, tact and diplomacy required

**Why choose Humber River Health?**

At Humber River Health, our staff, physicians, and volunteers are lighting new ways in healthcare. We are proud to be recognized as a part of Greater Toronto’s Top Employers by Mediacorp Canada Inc. We support employees by providing evidence-based leadership and cultivating a culture that consistently wows as a Huron Consulting hospital. We are a member of the Toronto Academic Health Science Network (TAHSN) and are deeply involved in research and academic collaboration. We are dedicated to high-quality patient care and de

  • Executive Assistant to The Vp, Communications

    4 months ago

    Toronto, Canada Indspire Full time

    _Executive Assistant to the VP, Communications & Marketing_ - Full Time/Permanent_ - Toronto/Six Nations, ON_ - Annual Salary Range: $73,907 - $92,384_ - Closing Date: September 20, 2024_ Indspire has grown and developed into one of the Top 10 Charities of Impact in Canada, that invests in the education of First Nations, Inuit, and Métis people for the...

  • Executive Assistant

    2 months ago

    Toronto, Canada Centre for Addiction and Mental Health Full time

    **Full Time, Temporary (12 months)** Reporting to the VP, Digital Health and Chief Information Officer (CIO), and supporting the Information Management Group (IMG) portfolio, the Executive Assistant will provide senior confidential executive-level administrative and clerical support to the VP, Digital Health and CIO; the Chief Health Information Officer;...

  • Executive Assistant to Vp Operations Partnership

    3 months ago

    Toronto, Canada CAPREIT Full time

    : **Reports To**: Vice President, Operations Partnership **Position Summary**: **Responsibilities**: - ** Executive Calendar & Event Management**: Strategically manage calendars, coordinate meetings, events, and engagements for the VP of Operations Partnership, EVP of Technology, and the wider Operations Partnership team, ensuring seamless scheduling and...

  • Executive Assistant to Vp, Operations

    7 months ago

    Toronto, Canada SAVE THE CHILDREN-CANADA Full time

    **Executive Assistant to Vice President of Operations, Toronto, Full Time Permanent** Save the Children believes every child has the right to a future. In Canada and around the world, we do whatever it takes - every day and in times of crisis - to support children to fulfil their rights to a healthy start in life, the opportunity to learn, and protection...

  • Executive Assistant

    4 weeks ago

    Toronto, Canada Quantum Management Services Ltd. Full time

    Position: Executive AssistantLocation: Hybrid Remote (Downtown Toronto)Salary: $24 to $30/hour ($52K to $60K)Job Type: 6-Month Contract with a potential for extensionHours: Monday to Friday, standard business hoursWe are partnering with a respected not-for-profit organization in downtown Toronto to find a dedicated Executive Assistant for a 6-month contract...

  • Executive Assistant

    4 weeks ago

    Toronto, ON, Canada Quantum Management Services Ltd. Full time

    Executive Assistant Location : Hybrid Remote (Downtown Toronto) 6-Month Contract with a potential for extension Monday to Friday, standard business hours We are partnering with a respected not-for-profit organization in downtown Toronto to find a dedicated Executive Assistant for a 6-month contract role. This position will support VPs and...

  • Executive Assistant

    4 weeks ago

    Toronto, ON, Canada Quantum Management Services Ltd. Full time

    Executive Assistant Location : Hybrid Remote (Downtown Toronto) 6-Month Contract with a potential for extension Monday to Friday, standard business hours We are partnering with a respected not-for-profit organization in downtown Toronto to find a dedicated Executive Assistant for a 6-month contract role. This position will support VPs and...

  • Executive Assistant to Vp

    1 day ago

    Toronto, Canada CIBC Full time

    We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...

  • Administrative Assistant to The Vp of HR

    7 months ago

    Toronto, Canada Easton's Group of Hotels Inc. Full time

    Looking for a career change? Join one of Canada’s most successful and multicultural Hospitality companies, that strives to take your talent to the next level. With 19 hotels owned and managed by Easton’s Group of Hotels, and a further 6 in development, your passion, collaboration, and voice will be an excellent addition to our growing Organization. As a...

  • Executive Assistant

    7 months ago

    Toronto, Canada TVO Ontario Educational Comms. Authority Full time

    **Position Title**: Executive Assistant **Division**:Programming & Content **Reports To**: Vice President, Programming & Content **Location**:Toronto, Yonge & Eglinton (hybrid work) **TVO is at a unique intersection of education, journalism, digital technology, broadcast, and philanthropy. As creators of award-winning content, we’ve been inspiring...

  • Vp & Treasurer

    6 months ago

    Toronto, Canada Navigatr Full time

    Navigatr Group is a privately held company that invests in travel companies that elevate the customer experience and drive innovation. Our expansive and growing group of brands empowers seamless access to a comprehensive range of luxury travel options and services globally with over $1 billion transactions annually. Navigatr Group's goal is to create a more...

  • Executive Assistant

    7 months ago

    Toronto, Canada Sinai Health Full time

    Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care. Since 2015, we have provided excellent and compassionate care in hospital, community and home. Comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, the Lunenfeld-Tanenbaum Research...

  • Executive Assistant Vice President Clinical Emrg Ren

    7 months ago

    Toronto, Canada Unity Health Toronto Full time

    The primary role of the Executive Assistant to the Vice President of Clinical Programs (Emergency, Renal, Medicine, Primary & Community Care, Strategic Partnerships) is to provide a wide range of executive level administrative support functions ranging from coordination of information flow integral to the office, accurate and timely delivery of senior level...

  • Executive Assistant

    7 months ago

    Toronto, Canada Workplace Safety and Insurance Board Full time

    **Our people have different ways of working and lifestyles. We’re committed to a mix of working in the office, in the field and from home. You have some flexibility in terms of where and how work gets done to help you balance your personal life and career goals.** **About the Workplace Safety and Insurance Board (WSIB)** We’re here to help. When an...

  • Executive Assistant

    7 months ago

    Toronto, Canada Royal Bank of Canada Full time

    **Job Summary** **What is the opportunity?** Serve as the Executive Assistant to the VP of a Global Technology group in the day-to-day management of the department proactively providing effective administrative support. Provide support to other department members as needed. **What will you do?** - Act as a key contact for the Vice President that you will...

  • High-Level Administrative Support Professional

    4 weeks ago

    Toronto, Ontario, Canada Quantum Management Services Ltd. Full time

    At Quantum Management Services Ltd., we're partnering with a respected not-for-profit organization to find a dedicated Executive Assistant for a 6-month contract role.This position will support VPs and senior-level executives, offering a great opportunity for a Senior Administrative Assistant looking to take the next step into an Executive Assistant role.The...

  • Executive Assistant

    1 day ago

    Toronto, Canada Canada Lands Company Full time

    **Company**: Canada Lands **Location**:1 University Ave, suite 1700, Toronto, ON M5J 2P1** **Employment Status**: Employee (Full-Time) **Short Summary**: The Bilingual Executive Assistant provides administrative and program support to the Executive Vice President, Real Estate. - Coordinates, schedules and organizes meetings and conferences with CLC...

  • Senior Executive Leader

    4 weeks ago

    Old Toronto, Canada VP Infrastruktur Full time

    We are seeking a highly experienced Senior Executive Leader to join our team at VP Infrastruktur. In this role, you will be responsible for leading the strategic direction of our infrastructure development department.Job Overview:The ideal candidate will have extensive experience in leadership roles within the industry or a related field and a proven track...

  • Executive Assistant

    7 months ago

    Toronto, Canada MTV Full time

    **Overview**: Come join our team! **EA Responsibilities**: Be highly responsive to direct and anticipated needs; provide fast, accurate, and thoughtful responses to requests, and follow up on action items in support of the executive’s efficiency and effectiveness. Provide comprehensive administrative support to SVP and VP’s and assist with managing...

  • Executive Assistant

    4 months ago

    Toronto, Canada Royal Bank of Canada Full time

    **Job Summary** **WHAT IS THE OPPORTUNITY?** In this role, you will provide administrative assistance / coordination for a Vice President in the Technology and Operations National Office team. **WHAT WILL YOU DO?** - Act as the key contact for the executive that you will be supporting. - Manage and maintains calendars, coordinates meetings, conferences,...