Executive Assistant

3 weeks ago

Toronto, Canada TVO Ontario Educational Comms. Authority Full time

**Position Title**: Executive Assistant

**Division**:Programming & Content

**Reports To**: Vice President, Programming & Content

**Location**:Toronto, Yonge & Eglinton (hybrid work)

**TVO is at a unique intersection of education, journalism, digital technology, broadcast, and philanthropy. As creators of award-winning content, we’ve been inspiring learning that changes lives and enriches communities since 1970. Our vision is to be a globally recognized digital learning organization.**

**What’s in it for you**

***When it comes to learning, we walk the talk: it’s the cornerstone of everything we do, and each one of us invests deeply in our own learning while elevating each other’s knowledge - whether through peer-to-peer learning, workshops or lunch & learns. You’ll work with folks who are thrilled and driven by the digital learning and media landscapes. Roll up your sleeves and work cross-functionally with great teams where collaboration is the beating heart of all that we do. We’re a tight-knit community and we’re just the right size, meaning that you’ll get to meet and work with people from across our organization, at all levels - the ones who have been here for 10 months, 10 years, and well beyond. Maybe you’ll even get to meet Polkaroo.

**Who we are**

***TVO is poised for its next chapter as we embark on the next phase of strategic planning. We know we are a better organization when we honour our commitments, when we thrive with diverse voices, when we value bold thinking, and embrace change. We understand and celebrate that we are better, together.

We are proud and thrilled to be named a** Greater Toronto Top Employer of 2022** This is a testament to the incredible work we do, every day, and the impact that we have on the lives of Ontarians.

However, you jump in with us, you’ll join a team of good people who are constantly inspired and challenged to do great work. Join us on our journey as we go from great to _greater._

***The opportunity**

The position is responsible for providing comprehensive executive-level support to the VP, Programming & Content. The position acts as point of contact between the VP, Programming & Content and other executive offices, the leadership management team, and internal and external stakeholders. Given the varied nature and pace of the work environment, the position requires an experienced EA adept at assessing and managing priorities and who is highly organized, digitally literate, and self-directed. Management of internal and external communication Information and time management, planning activities, report, presentation, and other duties to support as required

**How you will make an impact**
- Keep VP appraised of emerging issues and activities, particularly those reflective of strategic initiative and directions
- Monitor requests made by internal and external partners and follows up as appropriate
- Prepare VP for internal/external meetings Calendar management, managing flow of information, prioritizing issues, managing files Generate reports and presentations as required (i.e. monthly Executive
- Management Committee report, TVO Look Ahead Calendar, performance agreements, multi-year planning, etc.)
- Prepare requisitions, purchase orders (EWA-Employee Web Apps) and receive/inspect shipments and/or services Participate in weekly Programming & Content meetings, bringing forward any operational issues
- Create and/or modify processes to enable efficient flow of communication and flow of work
- Exercise high level of ethics, confidentiality and discretion in handling sensitive information Prepare travel requests for VP, Programming & Content along with itineraries
- Monitor/record vacation requests for direct reports of VP, Programming & Content Scan relevant trade publications for pertinent industry intel to keep VP, Programming & Content and management team current on trends (i.e. Neiman Lab, Poynter, Current, Cartt, etc.)
- Anticipate needs of VP, Programming & Content and respond proactively to deal with upcoming events and internal requests, ensuring all deadlines are met

**What you will bring to TVO**
- Post-secondary education (University degree or post-secondary diploma) is preferred
- Several years of progressively responsible experience in providing executive level support
- Expert knowledge and experience working with Microsoft Office programs, Outlook, the internet,
- working knowledge of EWA (Employee Web Apps) or similar program an understanding of financial data and annual business planning activities
- Excellent verbal and written communication skills; high degree of accuracy, to copy edit and draft language
- Proven ability to think proactively and work independently in a fast-paced environment
- Ability to build and maintain relationships, both internal and external, and ability to work in a team environment
- Ability to be nimble in the face of changing priorities Excellent planning and organizational skills with pro

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