Office & Executive Support Coordinator

3 weeks ago

Toronto, Canada Yorkville University Full time

The same philosophy of personal attention that distinguishes Yorkville Education Company as a leading provider of post-secondary education makes us an exceptional place to work. We are a progressive and modern institution, responding to the needs of current and future students and implementing the best technology solutions to empower our work. We prioritize diversity, open doors to those often overlooked, welcome new Canadians and provide pathways to successful careers.

Yorkville Education Company (which manages both Yorkville University and the Toronto Film School) began with a simple idea in 2004: offer flexible, rigorous and career-focused degrees on campus and online to people who are on a purposeful path. With campuses in Ontario, British Columbia and New Brunswick, we equip our graduates with the professional knowledge, skills and designations that employers value.

Focused on providing a transformative, accessible and flexible higher education environment, our teams, from the President to the newest staff member, share a passion for learning, teaching and growing as individuals and as teams. We nurture an inclusive, supportive and genuinely kind work environment at our three campus locations and remotely.

If you want to shine a light on academic excellence, be empowered to make an impact on the transformation of the Canadian post-secondary education landscape and work collaboratively beyond levels, join us.

**Who we need**:
Reporting directly to our team of Executives, we are looking for an Office & Executive Support Coordinator. You will ensure the seamless management of their combined portfolio, including strategic projects, high-priority meetings and decisions, operations and communications. To excel in this highly valued role, you will draw on your critical and analytical thinking, process development and execution, project management, organizational and relationship management skills. You will take ownership of the comprehensive administration and professional support of this continuously shifting, innovative and dynamic office. You have the confidence to work independently and with executive leadership, but you are also highly collaborative, flexible, collegial and genuinely motivated to be part of a progressive academic institution. You will foster a welcoming and responsive environment for vice presidents, deans, administrators, faculty, staff and students, acting as a resource to others. Considerable discretion is required as the position is privy to and works with sensitive and highly confidential information.

*Please note that this position is fully onsite at our main Toronto Office (Downtown Toronto)*

**What's in it for you**:
**_ Immediate impact, career growth and exposure._** We are disrupting education and you will be an invaluable player. You will be part of a highly visible, warm, welcoming office and a progressive organization hungry for transformation. Working under the direction of passionate leaders, innovators and change makers, you will immediately benefit from their extensive experience and commitment to knowledge sharing and positive energy. This is a rewarding career move for someone curious, energetic and driven to do more.

**What you will do**:

- Act as Record Keeper for committees and meetings.
- Manage incoming correspondence by redirecting and responding as required.
- Arrange travel plans, itineraries, and agendas as needed.
- Reconcile expenses and prepare expense/travel reports for approval.
- Assist with and/or lead special projects.
- Maintain a high level of professionalism and confidentiality in all activities.
- Assist with welcoming visitors to the office, incoming and outgoing mail & deliveries.
- Manage correspondence with service vendors.
- Assist with organizing office and corporate events.
- Schedule the use of the facility and ensure it is always well maintained.
- Coordinate scheduling and maintenance of all meeting rooms and equipment.
- Liaise with the Senior Management Team.
- Liaise with local property management for the efficient delivery of building/facility services.
- Ensure the office facilities are maintained in a clean and organized manner to promote an efficient working environment.

**What you bring**:

- The experience. You have 2 - 3 years of progressively as an Office Coordinator or similar role.
- The self-motivation and exceptional organization. You take ownership of your work and seek new opportunities for learning and growing. You are curious, energetic and driven to perform effectively in a demanding, high-growth, fast-paced environment. You hold yourself accountable to high standards of confidentiality with an awareness of sensitive information. You can balance autonomy and independence with executive collaboration and cross-functional teamwork. You are passionate about representing the initiatives and work of the Dean and our organization as a whole.
- The coordination skills. You have experience planning and coordinating p

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