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Coordinator, Exhibit Space

4 months ago

Vancouver, Canada Pacific National Exhibition Full time

**Job Description**:
Contract; Seasonal (July-September)

Date Posted: June 7, 2024

**Who we are**

The Pacific National Exhibition is an iconic institution in BC, famous for bringing generations of people together to celebrate and build memories. This 114-year-old, non-profit organization has an annual operating budget of over $70 million dollars and generates revenue through four activity streams: the 15-day annual summer Fair and winter Fair which average more than 700,000 people annually, Playland amusement park which welcomes 400,000 guests annually including Fright Nights, and a busy year-round portfolio of events including concerts, trade shows and film, cultural and community events. In total we bring over 2 million people through the site each year. The fourth activity stream is park care and facility maintenance. The PNE is proud of the work it does at Hastings Park and has a vibrant team that is passionate about events, guest experience and delivering memorable experiences.

At the PNE, we strive to create an environment that reflects our organization’s core values: Enthusiasm, Excellence and Evolution. With a focus on these core values, we are committed to achieving our mission which is to “Deliver Memorable Experiences” for all who interact with the PNE whether it is our guests, our employees or the community.

Reporting to the Manager, Exhibit Operations, the** Coordinator, Exhibit Space** is responsible for assisting in the planning and implementation of the Fair’s Exhibit Space Program which includes food concessionaires, marketplace exhibitors, various special exhibits, and attractions for the PNE Fair. Fair preparations will include providing administrative support for the accreditation, contracts, and communication with Fair vendors, as well as assisting with the event day logistics and operations of the vendor program.

***

**Why join our Team?**
- Exhilarating and fun-loving culture
- Flexible work environment
- Opportunity for free or discounted tickets to shows, events, sports games, and much more
- Staff discounts for Playland, The Fair, and Fright Nights, as well as all PNE Food Stands
- Competitive compensation package
- Opportunity to create lasting memories and friendships

**What will you do this year?**

In your role as an **Exhibit Space Coordinator**, your primary accountabilities will be to:

- Update exhibitor accounts: process exhibitor agreements, track payments, manage contracts and maintain records and reports.
- Support accreditation requirements (IDs, passes, parking) for Fair vendors, contractors, sponsors, and entertainers.
- Facilitate daily onsite operations of the exhibit space vendor programs such as, event move in and move out logistics, event day communication and operations as well as maintaining effective communication with the vendors to address questions and concerns.
- Assist with the implementation of a concessionaire point of sale conversion and act as a support resource for external vendor group
- Assist in administering and executing on-site Fair programming as determined.
- Provide administrative support for other Fair and Festival department needs
- Performs other related duties as required.

**What else?**
- 1-2 years of general office experience, previous event Management, event Planning or program implementation experience is considered an asset.
- Ability to foster effective and positive working relationships with internal and external contacts including special interest groups
- Must possess excellent communication and organizational skills in order to provide high quality service to clients, stakeholders and internal staff.
- Must have excellent organizational skills and the ability to provide timely and high-quality service to clients.
- Must have superior time management and multitasking skills, with the proven ability to prioritize tasks and manage a variety of diverse projects with mínimal supervision.
- Must be available to work extended hours and work weeks during events and peak periods

**Who are you?**
- Detail-oriented
- Strong organizational skills
- Eager self-starter
- Motivated by fast-paced environments
- Skilled at problem-solving
- Effective communicator
- Committed to striving for excellence

**Where and when to APPLY?**

**Additional Information