Accounting & Payroll Coordinator

3 weeks ago


Bedford, Canada Aqualitas Inc. Full time

Aqualitas Inc. is a vertically integrated licensed cannabis manufacturer of more than 50 branded dry flower, concentrates, and edibles SKUs with National and International distribution. Home to Canada’s 2020 Grower of the Year, and numerous sustainability awards, we are committed to quality, sustainability, and balance in our products, our operations, and our people.
- We are currently looking for a passionate and motivated Accounting & Payroll Coordinator to join our team at our Head Office located in Bedford, NS.

**Responsibilities***:

- Reporting to the Financial Controller, your work will include, but not be limited to the following:
**_
ACCOUNTS PAYABLE AND RECEIVABLE:_**
- receive and review all invoices and supporting paperwork, coordinate invoice approval as required, enter invoices into accounting software, process cheque runs and manage wire payments; maintain accounts payable files
- Accounts Receivable - maintain customer accounts, reconcile general ledger account, assist with billing and collections

**_ GENERAL ACCOUNTING:_**
- Prepare bank and credit card reconciliations
- Complete and file monthly and quarterly HST reports
- Maintain current knowledge of federal, provincial, and municipal developments, laws and policies that may affect the financial operations of the organization
- Ensure proper compliance with Health Canada and other regulatory requirements, and company policies

**_PAYROLL:_**
- Coordinating with HR department regarding new hires/returns, terminations/leaves, payroll-related changes and adjustments, preparation and submission of Records of Employment
- Updating and entering new information, changes and adjustments in ADP’s WorkforceNow online platform
- Coordinating with Managers and Supervisors to ensure timecard approvals are completed for payroll processing, verifying time exceptions (i.e. over time hours) and missing entries
- Reviewing and verifying accuracy of timecard entries and totals
- Reviewing payroll registers to ensure accuracy and processing bi-weekly payroll submission for an average of 80 employees
- Conducting regular payroll review and reconciliation in coordination with Financial Controller
- Processing year end payroll reconciliations and verifying accuracy of annual T4s processed through ADP
- Ensuring payroll submission for WCB is current accurate
- Keeping updated on payroll compliance and legislation through ADP webinars, ADP The Bridge or any other professional development courses by submitting proper request
- Addressing all Manager, Supervisor and Employee payroll-related enquiries in a timely manner

**_OFFICE MANAGEMENT:_**
- Oversee and coordinate office equipment repairs and maintenance as required
- Coordinate with property management company as needed for building/office-related issues
- Greet and receive visitors to the office

**Qualifications and Educational Requirements***:

- University Degree or College Diploma in related field
- 5+ years’ experience in AP/AR and Payroll
- Advanced data entry skills with high level of accuracy.
- Advanced Quickbooks Online, Excel and Word and proficiency in the use of enterprise reporting systems

**Skill Requirements***:

- Ability to work in a fast-paced, collaborative, team-oriented environment and also comfortable working independently
- Highly organized, extremely detail-oriented and able to manage/execute multiple ongoing projects and tasks
- Thorough documentation abilities
- Adaptability and flexibility, ability to prioritize activities and adjust priorities on short notice
- Excellent comprehension, communication and interpersonal skills
- Knowledge of the Cannabis Industry is an asset
- Knowledge of the GMP and GPP is an asset

**Other details***:

- Location: Bedford, NS (required); occasional travel to facility in Brooklyn, NS may be required
- Compensation: To be determined based on skills and experience
- Status and Hours: Permanent, 40 hrs per week
- Closing Date: August 15, 2023

**_
Successful applicants must provide satisfactory background and reference checks._**

Aqualitas welcomes and encourages diversity. Should you require an accommodation in any aspect of our selection process, please let us know.



  • Bedford, Canada DermaEnvy Skincare Full time

    **POSITION: BOOKKEEPER + PAYROLL COORDINATOR (20 hours/week)** BASED IN BEDFORD, NOVA SCOTIA **POSITION OBJECTIVE**: The role of Bookkeeper + Payroll Coordinator reports and works directly with the President, our leadership team and external Chartered Professional Accountant (CPA) to maintain accurate and up-to-date financial systems for multiple small...

  • Payroll Coordinator

    2 weeks ago


    Bedford, Canada Health Association Nova Scotia Full time

    **Payroll Coordinator / Specialist / Administration - Full Time** **Bedford NS/Hybrid** **About us;** Health Association Nova Scotia (HANS) is a not-for-profit, non-government, membership-based association representing organizations along the full continuum of care and whose mandates positively contribute to the social determinants of health. Since our...


  • Bedford, Canada Randstad Canada Full time

    Randstad Staffing, Canada's #1 Integrated Staffing firm is actively recruiting for payroll clerk to work with one of our clients in Bedford. This is a temporary position starting ASAP with a possibility of extension. Do you have previous payroll experience ? Do you enjoy working with people, helping others, and are looking for the next step in your career?...


  • Bedford, Canada Innovasea Full time

    **Payroll and Benefits Specialist | **_Bedford, Nova Scotia or Boston, MA_** INNOVASEA | Aquatic Solutions Built for Life Innovasea designs the world’s most technologically advanced aquatic solutions for fish tracking and fish farming - and builds them to withstand the toughest conditions. We partner with customers to fully understand their needs and...

  • Accounting Manager

    1 week ago


    Bedford, Canada Aqualitas Inc. Full time

    Aqualitas Inc. is a vertically integrated licensed cannabis manufacturer of more than 50 branded dry flower, concentrates, and edibles skus with National and International distribution. Home to Canada’s 2020 Grower of the Year, and numerous sustainability awards, we are committed to quality, sustainability, and balance in our products, our operations, and...

  • Payroll Administrator

    2 weeks ago


    Bedford, Canada Darim Masonry LTD Full time

    Work Term: Temporary - Work Language: English - Hours: 40 hours per week - Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 2 years to less than 3 years - or equivalent experience **Tasks**: - Prepare and verify statements of earnings for employees, indicating gross and net salaries...


  • Bedford, Canada igility Health Association Nova Scotia Full time

    **About us**: igility, a subsidiary of Health Association Nova Scotia (HANS), is an organization focused on customized innovation solutions in all aspects of our members evolving business needs. We leverage knowledge, technology, and expertise from more than 60 years experience in health care ranging from, but not limited to: Safe Patient Handling Solutions;...

  • Accounting Assistant

    1 month ago


    Bedford, Canada Chapman Auto Body Full time

    Full time position available for an Accounting Assistant at a growing automotive repair company with 3 locations in HRM. Reporting directly to the Controller, the Accounting Assistant will provide day-to-day support for the finance function within the company. **Responsibilities**: - Accounts receivable and accounts payable processing, - Data entry and...

  • Accounting Technician

    1 month ago


    Bedford, Canada Ledgers Halifax Full time

    **Accounting Technician** Ledgers Halifax is a full service accounting service provider located in beautiful Bedford, Nova Scotia. We provide bookkeeping, payroll, HST filings, year end filings, and CRA defense. If you have a minimum diploma in accounting, certification in bookkeeping, or at least two years experience manageing the business end of a...

  • Accounting Assistant

    1 month ago


    Bedford, Canada Trim Landscaping Full time

    **Who are We?** We are a fast-moving and constantly growing landscape construction and maintenance company operating in Nova Scotia and PEI. Our work is a mix of commercial and residential, starting from design all the way through to maintenance. We are one of the largest landscapers in the Atlantic provinces that focuses on the most premier projects like...


  • Bedford, Canada TAISHAN ASIAN GROCERY Full time

    Education: Bachelor's degree - Experience: 5 years or more **Tasks**: - Calculate and prepare cheques for payroll - Calculate fixed assets and depreciation - Keep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systems - Maintain general ledgers and financial statements - Post journal...


  • Bedford, Canada Hausgaard Bookkeeping & Tax Service Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year - Experience: 2 years to less than 3 years **Tasks**: - Calculate and prepare cheques for payroll - Keep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systems - Maintain...

  • accounting bookkeeper

    19 hours ago


    Bedford, Canada Xeneration Inc Full time

    Education: Expérience: EducationCollege/CEGEPBusiness/commerce, generalAccountingAccounting technology/technician and bookkeeping or equivalent experienceTasksCalculate and prepare cheques for payrollCalculate fixed assets and depreciationKeep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping...

  • accounting bookkeeper

    55 minutes ago


    Bedford, Canada Xeneration Inc Full time

    Education: College/CEGEPExperience: 3 years to less than 5 yearsBusiness/commerce, generalAccountingAccounting technology/technician and bookkeeping or equivalent experienceTasksCalculate and prepare cheques for payrollCalculate fixed assets and depreciationKeep financial records and establish, maintain and balance various accounts using manual and...

  • Accounting Clerk

    6 days ago


    Bedford, Canada NOVA Injury Law Full time

    **This role will allow you to work with a strong team of growth-oriented individuals who take pride in their work and strive for success. Starting salary is $40,000/year plus quarterly bonuses and 12 paid vacation days, and a comprehensive benefits package.** Everyone has some type of TV show or movie as their reference point for what personal injury law is...


  • Bedford, Canada Chapman Auto Body Full time

    Full time position available for an Accounts Payable Clerk at a growing automotive repair company with 3 locations in HRM. Reporting directly to the Controller, the AP Clerk will provide day-to-day support for the finance function within the company. - **Responsibilities**:_ - Process vendor invoices, - Reconcile supplier statements, - Prepare expense...

  • Manager - Finance

    1 month ago


    Bedford, Canada igility Health Association Nova Scotia Full time

    Health Association Nova Scotia is a not-for-profit, non-government, membership-based association with 60 years experience in delivering shared services, policy support and expertise our customers can count on. Serving over 130 organizations from across the province of Nova Scotia, our core fee-for-service/cost recovery services are Clinical Engineering...

  • Manager - Finance

    4 weeks ago


    Bedford, Canada igility Full time

    Health Association Nova Scotia is a not-for-profit, non-government, membership-based association with 60 years’ experience in delivering shared services, policy support and expertise our customers can count on. Serving over 130 organizations from across the province of Nova Scotia, our core fee-for-service/cost recovery services are Clinical Engineering...

  • Manager - Finance

    4 weeks ago


    Bedford, Canada igility Full time

    Health Association Nova Scotia is a not-for-profit, non-government, membership-based association with 60 years’ experience in delivering shared services, policy support and expertise our customers can count on. Serving over 130 organizations from across the province of Nova Scotia, our core fee-for-service/cost recovery services are Clinical Engineering...

  • Manager - Finance

    4 weeks ago


    Bedford, Canada igility Full time

    Health Association Nova Scotia is a not-for-profit, non-government, membership-based association with 60 years’ experience in delivering shared services, policy support and expertise our customers can count on. Serving over 130 organizations from across the province of Nova Scotia, our core fee-for-service/cost recovery services are Clinical Engineering...