Grants Officer

3 weeks ago

Ottawa, Canada University of Ottawa Heart Institute Full time

**Start date**:
As soon as possible.

**Term**:
Two-year contract with possibility of renewal.

**Schedule**:
37.5 hours/week. Flexibility required for occasionally working extended hours.

**Description**:
We are seeking an experienced Grants Officer to join the Research Services team at the University of Ottawa Heart Institute (UOHI).

**Responsibilities**:

- Develop award nomination dossiers including drafting nomination letters.
- Manage and coordinate the submission of final activity reports of institutional grants to funding agencies.
- Manage the manuscript checklist process, including managing internal rapid review and institutional sign off prior to manuscript submissions to journals. The key aspects of the manuscript pre-submission checklist include authorship and authors’ responsibilities, conformation to research ethics requirements/approval, addressing conflicts of interest, attestation of the accuracy of information and posting of source data.
- Responsible for tracking research impact metrics.
- Assist in research promotion activities such as drafting research profiles and other promotional materials.
- Support to team members in event planning and project management for conferences and events.
- Assist in additional activities, as called upon, including contributing to institutional reports.

**Required**:

- University degree in a health, biomedical or natural sciences field. Asset: Recent completion of the CARA-Mohawk College Certificate of Research Administration.
- A minimum three to five years recent work experience in a similar role.
- Expert knowledge of health research funding agencies, academic research organizations, and the principles and methods of research administration and granting program management.
- Knowledge of research/peer reviewed publication best practices.
- Demonstrated advanced proficiency with granting agency software and programs (e.g., ResearchNet, Common CV), computer software packages (MS Word, Excel, PowerPoint, Adobe) and web-based platforms and social media (e.g., Mailchimp, SurveyMonkey, etc.).
- High level of resourcefulness, initiative and prioritization to function effectively with mínimal supervision.
- Highly motivated and creative to meet the challenges within a fast paced and busy environment; ability to handle high pressure situations and meet strict deadlines.
- Works for the overall success of the team and the Institute, helps others, leaves the ego at the door, not seeking personal credit.
- Excellent time management, punctuality, reliability and flexibility.

**To apply**:
Please forward your resume, cover letter, and salary expectations in confidence to:
**Director, Research Services**
University of Ottawa Heart Institute

The University of Ottawa Heart Institute is committed to ensuring barrier-free selection processes and work environments. Accommodations will be provided in all parts of the hiring process relating to any specialty requirements. Please notify us of any accommodations that you require - any information you provide will be handled respectfully and in complete confidence.

**About the University of Ottawa Heart Institute (UOHI), Office of Research Services**:
We are a close-knit team highly motivated to provide effective, quality support to our Institute researchers, staff, and trainees. We work closely with the VP, Research and senior management to implement the strategic plan for research and drive multiple initiatives to increase the impact of our research. As well as grants facilitation and management, our team is heavily involved in many aspects of research strategy and operations including facilitation to Innovation Hubs of multidisciplinary teams, internal funding competitions, secretariat to standing advisory committees, oversight of research core facilities and common equipment, support to trainees, communications to the research community, and event planning.

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