Administrative Assistant

3 weeks ago


Oakville, Canada KMT The Learning Group Full time

KMT The Learning Group, a growing private practice clinic in Oakville, specializing in mental health and psychological services is seeking a highly qualified office administrative assistant (part-time). To be successful in this position, the incumbent must have strong administrative and organizational skills, with fast typing and client oriented skills.

Job duties will include but not limited to:

- Checking in patients for their appointments, ensuring accuracy and adherence to processes
- Updating internal database for every client interaction
- Ensuring efficient patient flow through the various areas of the clinic
- Using office equipment such as multi-line phone system, personal computer and the associated software.
- Maintaining patient and organizational confidentiality
- Performing additional administrative duties, as required
- Occasional clinic visits for presentations and promotions
- Recruiting other clinicians for contractual positions
- Managing the schedule for staff at each clinic
- Assisting in company growth and sales
- Creation and enforcement of company policies and procedures.
- Other administrative tasks as assigned by management

OBJECTIVES:

- Provide superior service to clients
- Ensure professionalism in all communications with patients
- 100% accuracy of information provided

SKILLS & APTITUDES INCLUDE:

- Customer service driven
- Previous experience in mental health
- Excellent verbal and written communication skills
- Quick learner
- Ability to prioritize; strong critical thinking and problem-solving skills
- Ability to adapt to change and work under pressure
- Interest in the health services field
- Must have excellent skills in Microsoft office suite with emphasis on Excel and Word.
- Must have excellent typing and organizational skills
- Excellent verbal and written communication
- Punctual, reliable and dedicated
- Class G licence and reliable vehicle.

ASSET SKILLS:

- Experience of working in a multi physician setting.
- Diploma in Medical Office Administration
- Previous experience in mental health field

Only qualified applicants will be contacted.

Thank you for your interest in KMT The Learning Group.

**Job Types**: Full-time, Part-time

**Salary**: $19.00-$22.00 per hour

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Weekend availability

COVID-19 considerations:
Common surfaces are regularly sanitized & safety protocol is carried out in office.

Ability to commute/relocate:

- Oakville, ON: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Are you proficient in using Excel?
- Are you proficient in data entry?

**Experience**:

- Administrative: 1 year (preferred)
- Customer Service: 1 year (preferred)

Work Location: One location



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