Mailroom-office Services Coordinator

3 weeks ago

Toronto, Canada Grant Thornton Full time

**Who we are**
You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ over 2500 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

**As a Mailroom-Office Services Coordinator your responsibilities will include**:

- Main responsibilities include managing the local and overnight couriers/mail distribution - sending, receiving, and invoicing of (tracking and follow-up and ordering supplies)
- Managing the postage machine and ensuring the postage machine and cerlox machines in the office are always fully operational and have sufficient supplies readily available
- Responsible for replacing all copier/printer cartridges/toners, general maintenance of units and managing the supplies for Grant Thornton, 200 King Street West
- Ensure all copy and supply rooms are fully stocked with paper, office stationery and office supplies and kept organized
- Validation, review and GL coding of office services invoices
- Assist with the setup and tear down for meetings/events for Grant Thornton, 200 King Street West
- Assisting colleagues with moving between offices/desks within the office
- Maintenance of the offsite storage process - updating the databases, managing the retrievals and return to storage, etc.
- Assist at reception for back-up coverage as needed
- Other tasks as required

**Be Grant Thornton**
If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens

**Think you’ve got what it takes to be a Mailroom-Office Services Coordinator? Like the colour purple? Great. Here's a few more boxes we’re also hoping you can tick**:

- 3-5 years’ experience in providing office services support
- Ability to lift a minimum of 30lbs
- Previous experience working in a logistics/shipping/courier role
- Working knowledge of Microsoft Word and Excel, in MS Office suite
- High degree of attention to detail and the ability to work under pressure in a fast-paced environment
- Exceptional customer service attitude and professional presentation; energetic customer focused individual
- Ability to demonstrate superior teamwork
- Demonstrated ability to manage time and multiple priorities with competing deadlines
- Good communication (verbal, written) and interpersonal skills
- Demonstrated ability to exercise tact, discretion, confidentiality, and diplomacy
- Demonstrated initiative and proven track record for attendance and reliability
- Additional after hours may be required based on business needs

At Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.

**Are you ready to Discover Your Purple?**

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