Part-time Administrative Assistant- Cardiology

2 months ago

Ottawa, Canada Department of Medicine Full time

**Part-Time Administrative Assistant
- Cardiology**

**Description**

Working in the Division of Cardiology, the Part-Time Administrative Assistant works under the direction of the attending physician(s) and assures proper office administration, assists with coordinating clinic schedules for the supervising physician(s) and providing support for the physicians' clinical practices. The incumbent is also required to provide administrative support for the physicians teaching, research, and administrative duties.

**Responsibilities**
- (This is not a complete list):_
- Maintains physicians’ daily schedule and maintains their Outlook calendar. May include determining priorities and arranging meetings, appointments, travel/accommodation, teleconferencing and videoconferencing.
- Coordinates clinic activities: Schedules clinic appointments; notifies patients of their appointments and addresses patient inquiries;
- Coordinates follow up appointments with patients after their clinical visits;
- Produces and completes standard requisitions and clinical forms, including legal documentation, medical reports and insurance papers.
- Coordinates meetings and educational lectures, as required.
- Proofreads documents and composes routine correspondence**;**:

- Answers phones and responds to messages in timely manner; evaluates nature and urgency and either provides response or refers on.
- Updates and maintains physicians’ curriculum vitae and documentation for professional advancement and annual reporting.

**Qualifications**
- Community College Diploma or equivalent;
- Minimum of 3-5 years related experience;
- Certificate in medical terminology preferred;
- Good knowledge of MS Outlook, Word, Excel and PowerPoint;
- Experience booking appointments, consultations, procedures and filing patient reports;
- Meticulous attention to detail;
- Excellent communication skills - able to clearly express self to patients and provide specific instructions;
- Excellent interpersonal skills;
- Proficiency in speaking and comprehending both English and French preferred
- Excellent organizational, prioritization, and time-management skills to coordinate
multiple activities;
- Good judgment; able to identify when to seek supervisor’s assistance or
advice;
- Strong problem-solving abilities;
- Able to navigate and populate electronic databases;
- Ability to handle sensitive and confidential information;
- Initiative, tact, dedication, diplomacy and positive attitude;
- Highly dependable and thorough;
- Ability to work well with mínimal supervision.

**Contacts**

**IMPORTANT NOTICE**: Support staff are employees of the hiring physician(s) or
Division. The Ottawa Hospital is the paymaster of our employees. Although our
employees have offices within the Ottawa Hospital, they are not employed by the
Ottawa Hospital.
The Department of Medicine is committed to the principle of equal opportunity in
its employment practices and to providing an environment free from
discrimination and harassment for all employees. The Department of Medicine
will, upon request, provide accommodations in accordance with the Accessibility
for Ontarians with Disabilities Act.

**Hiring organization**

**Employment Type**
- Part-time**Beginning of employment**
- January 2025**Industry**
- Healthcare**Job Location**
- 501 Smyth Road, Ottawa, ON**Working Hours**
- 18.75 hours per week**Base Salary**
- $25.748-$30.771**Valid through**
- December 2, 2024

  • Medical Receptionist

    3 weeks ago

    Ottawa, Canada Capital Cardiology Full time

    **Medical Office Receptionist - Permanent & Full Time** **Capital Cardiology** **602-2 Gurdwara Rd., Ottawa, ON, K2E 1A2** **About Us**: **Capital Cardiology is a state of the art cardiovascular center serving the Ottawa region. Our growing team of cardiologists and allied healthcare professionals are committed to providing high standards diagnostic...

  • Medical Receptionist

    5 months ago

    Ottawa, Canada Capital Cardiology Full time

    **Medical Office Receptionist - Permanent & Full Time** **Capital Cardiology** **602-2 Gurdwara Rd., Ottawa, ON, K2E 1A2** **About Us**: **Capital Cardiology is a state of the art cardiovascular center serving the Ottawa region. Our growing team of cardiologists and allied healthcare professionals are committed to providing high standards diagnostic...

  • Medical Receptionist

    3 months ago

    Ottawa, Canada Capital Cardiology Full time

    **Medical Office Receptionist - Full Time** **Capital Cardiology** **2 Gurdwara Rd. Suite 602** **Ottawa, Ontario** **About Us**: **Capital Cardiology is a state of the art cardiovascular center serving the Ottawa region. Our growing team of cardiologists and allied healthcare professionals are committed to providing high standards diagnostic...

  • Division Head in Pediatric Cardiology

    4 days ago

    Ottawa, Ontario, Canada Children's Hospital of Eastern Ontario Full time

    Job OverviewThe Children's Hospital of Eastern Ontario is seeking a Division Chief to lead the Division of Cardiology within the Department of Pediatrics.The successful candidate will be responsible for overseeing the safety and quality of care provided as well as the medical staff within the Division.About the RoleProvide clinical and academic leadership in...

  • Administrative Assistant

    7 months ago

    Ottawa, Canada University of Ottawa Heart Institute Full time

    **Start date**: As soon as possible. **Responsibilities**: To provide administrative support to several cardiologists in the Division of Cardiology with respect to their clinical, research and administrative responsibilities at the University of Ottawa Heart Institute. - While our employees work in offices within the University of Ottawa Heart Institute,...

  • Administrative Assistant

    7 months ago

    Ottawa, Canada University of Ottawa Heart Institute Full time

    **Start date**: Immediate. **Hours of work**: Casual contract - hours vary depending on operational requirements. **Responsibilities**: To provide administrative support to several cardiologists in the Division of Cardiology with respect to their clinical, research and administrative responsibilities at the University of Ottawa Heart Institute. - While our...

  • Administrative Assistant

    7 months ago

    Ottawa, Canada University of Ottawa Heart Institute Full time

    **Start date**: As soon as possible. **Employment status**: Casual contract. Hours vary depending on operational requirements. - While our employees work in offices within the University of Ottawa Heart Institute, they are employed by Ottawa Academic Cardiology Management Corporation._ **Responsibilities**: To provide administrative support to several...

  • Administrative Assistant, Casual

    3 weeks ago

    Ottawa, Canada University of Ottawa Heart Institute Full time

    **Start date**: As soon as possible. **Employment status**: Casual contract. Hours vary depending on operational requirements. **Responsibilities**: To provide administrative support to several cardiologists in the Division of Cardiology with respect to their clinical, research and administrative responsibilities at the University of Ottawa Heart...

  • Division Chief

    1 week ago

    Ottawa, Canada Children's Hospital of Eastern Ontario Full time

    Division Chief - Division of Cardiology, Children's Hospital of Eastern OntarioDivision Chief - Division of Cardiology, Children’s Hospital of Eastern OntarioCanadaCHEO is recruiting a Division Chief and full-time pediatric cardiologist to actively lead clinical care, teaching, and research in the Division of Cardiology within the Department of Pediatrics....

  • Administrative Assistant

    3 days ago

    Ottawa, Canada Doro Inc Full time

    We are looking to fill a part time **Bilingual **Administrative assistant position. - **Must be Bilingual - English and French**_ Duties and responsibilities - Ordering products from suppliers (Making Purchase orders) - Packaging and shipping products - Sales - Calling clients and suppliers - Reaching out to new potential clients - Invoicing and making...

  • Sales/marketing Specialist

    7 months ago

    Ottawa, Canada Capital Cardiology West Full time

    **About Us**: **Capital Cardiology **is a state of the art cardiovascular center serving the Ottawa region. Our growing team of cardiologists and allied healthcare professionals are committed to providing high standards diagnostic tests and Cardiology consultation services. We offer a wide array of on-site cardiac testing including echocardiography, stress...

  • Part-time Administrative Assistant

    3 months ago

    Ottawa, Canada Algonquin College Full time

    Department: Finance and Administrative Services Position Type: Part-Time Support Salary Range: $22.28-$25.78-Hourly Scheduled Weekly Hours: 24 Anticipated Start Date: January 06, 2025 Length of Contract: n/a Posting Information Posting Closing Date: November 22, 2024 Please note: jobs are posted until 11:59 pm on the job closing date. Job...

  • In-store Administrative Assistant

    7 months ago

    Ottawa, Canada Home Société Full time

    **HOME SOCIÉTÉ,** division of G2MC inc., is a Canadian enterprise grouping together several well-known brands including Maison Corbeil, MUST and Jardin de Ville, stands out as a leader in the design and marketing of mid/high-end indoor and outdoor furniture. We are currently looking to fulfilled **In-Store administrative assistant (part-time) **for our...

  • Pediatric Cardiology Division Lead

    4 weeks ago

    Ottawa, Ontario, Canada Children's Hospital of Eastern Ontario Full time

    Division Chief OpportunityWe are seeking a dynamic and experienced pediatric cardiologist to lead our Division of Cardiology at the Children's Hospital of Eastern Ontario.The successful candidate will oversee the safety and quality of care provided as well as the medical staff within the Division, with responsibilities for medical staff leadership,...

  • Executive Assistant

    8 hours ago

    Ottawa, Canada University of Ottawa Heart Institute Full time

    **Start date**: As soon as possible. **Term length**: 12 month contract. **Responsibilities**: To provide administrative support to the Division of Cardiology at the University of Ottawa Heart Institute with respect to clinical, research and administrative responsibilities in the office of the Deputy Director General. Acting point of contact among...

  • In-store Administrative Assistant

    3 months ago

    Ottawa, Canada jardin de ville Full time

    For the past 65 years, Jardin de Ville’s mission has been to listen and anticipate it's customers’ needs, as well as inspire and ignite creativity. As a true creator of outdoor spaces, the brand continually innovates and offers new products each season in line with the latest home design and decor trends. We are currently seeking a passionate...

  • Executive Assistant

    2 days ago

    Ottawa, Canada University of Ottawa Heart Institute Full time

    **Start date**: As soon as possible. **Term**: 12-month contract. **Responsibilities**: To provide administrative support to the Division of Cardiology at the University of Ottawa Heart Institute with respect to clinical, research and administrative responsibilities. - While our employees work in offices within the University of Ottawa Heart Institute,...

  • Junior Accountant/Summer Co-op

    4 days ago

    Ottawa, Canada Part Time CFO Services Full time

    At Part Time CFO Services, we offer a unique and enriching opportunity for students to join our team as Junior Accountant Interns. As a Junior Accountant, you will have the chance to work closely with our Senior Financial Analyst and be an integral part of our client teams, providing you with valuable exposure and mentorship opportunities with senior...

  • Part-time Administrative Assistant, Academic

    2 months ago

    Ottawa, Canada Algonquin College Full time

    Department: Academic Integrity Office Position Type: Part-Time Support Salary Range: $22.28-$25.78-Hourly Scheduled Weekly Hours: 24 Anticipated Start Date: December 09, 2024 Length of Contract: N/A Posting Information Posting Closing Date: November 20, 2024 Please note: jobs are posted until 11:59 pm on the job closing date. Job Description: ...

  • Part-time Administrator

    7 months ago

    Ottawa, Canada Caivan Development Corporation Full time

    We are seeking a customer centric** Sales Administrator (part-time) **to join our team. At Caivan, the Sales Administrator coordinates customer interactions, centralizes sales administration, and supports the Sales and Marketing Team. The Sale Administrator identifies and qualifies prospects, expedites home buying processes, and contribute to the premium...