Accounts Payable Assistant Supervisor

1 month ago

Mississauga, Canada Gay Lea Foods Full time

**Assistant Supervisor, Accounts Payable**

**Department**:Finance

**Reports to**:Supervisor, Accounts Payable

**Status**:Full-time

**Purpose**:
Reporting to the Accounts Payable Supervisor, this position is primarily responsible for assisting in the day-to-day administration and transactions of the accounts payable coordinators. Through understanding of key functions of the department you shall provide instruction, oversee cash management, vendor administration, expense expenditures, handle over payments, complete month-end journal entries (as needed), to ensure the needs of the business are met in a timely manner.

Reporting to the Accounts Payable Supervisor, this position is primarily responsible for assisting in the day-to-day administration and transactions of the accounts payable coordinators. Through understanding of key functions of the department you shall provide instruction, oversee cash management, vendor administration, expense expenditures, handle over payments, complete month-end journal entries (as needed), to ensure the needs of the business are met in a timely manner.

**Key Responsibilities**:

- Develop, implement, and maintain systems, policies, and procedures within the AP department
- Assist and where required take lead on AP process improvement activities
- Monitor and supervise payments to vendors, review the payment proposals and monthly reconciliations and analysis
- Review vendor reconciliations and approvals
- Ensure that all payments are compliant with corporate policies and procedures which include proper approval and correct G/L coding
- Respond to and resolve all internal and external AP inquiries as required.
- Liaise with other departments to ensure accurate and timely payments when necessary
- Provide guidance to all team members and collaborate to ensure success of the team.
- Provide reports and status on outstanding payments
- Assist with internal and external audit inquiries
- Post invoices into t,m he AP system while validating approval on invoice, tax registration numbers, payment terms and resolving amount or quantity discrepancies with purchase orders
- Process vendor payments through EFT, cheque, or wire.
- Ad-hoc/other duties as required

**Qualifications**:

- College diploma or university degree in the field of business with a specialization in accounting preferred
- 5+ years of prior accounts payable experience
- Proven ability to motivate and influence others to work towards a common business and/or team goal, through a lead role, or supervisory capacity.
- Excellent communications skills, both written and verbal
- Superior working knowledge of Microsoft Office Suite (Excel, Outlook, etc.)
- Previous ERP system experience, Microsoft Dynamics 365 will be considered an asset
- Knowledge of Accounts Payable best practices, standard concepts, policies, and procedures
- A customer focused approach to dealing with internal and external stakeholders
- Good organizational, multi-tasking, analytical and problem-solving skills, with an attention to detail
- Experience working in a team-oriented, collaborative environment while being able to work independently

**Gay Lea Foods** is a proud Canadian owned dairy food and beverage company with a robust portfolio that includes 7 established brands such as Gay Lea Butter, Nordica Cottage Cheese, Ivanhoe Cheese, Salerno Cheese and Hewitt’s Dairy. Our wide range of products are sold in Retail, Foodservice, Industrial, Co-pack and Export markets, developed and produced out of manufacturing facilities in Ontario and Alberta.

Delivering high quality and innovative products - from the consumer favourite Spreadables and North America’s first Smooth Cottage Cheese, to Nothing But Cheese, an innovative snack made with 100% cheese, is what makes us market leaders in our categories. Our grassroots approach to business is what guides our direction and differentiates us from our competitors.

Our employees inspire our culture of excellence and entrepreneurship. We hire innovative and passionate professionals who know that greatness is achieved through people, partnerships, and acting with a business owner mindset.
- Gay Lea Foods is an equal opportunity employer and values diversity in our workplace._
- Reasonable accommodation is available upon request throughout our recruitment and selection process._

**Thank you for your interest in Gay Lea Foods.**

**Wishing you all the best with your career search**

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Mississauga, ON: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in Mississauga, ON

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