Accounts Payable Assistant

2 weeks ago

Mississauga, Canada City of Mississauga Full time

Req ID: 24605
Vacancy Type: Permanent
Number of Positions: 1
Closing Date: 04/15/2024

**Job Summary**:
Reporting to the Supervisor, Accounts Payable & Commodity Tax, the Accounts Payable Assistant is responsible for supporting and auditing the City's payment releases (including payments by Electronic Funds Transfer, Wires, Cheques, US ACH and Visa Payables Automation), troubleshoot exceptions and issues that arise in payment processing and SAP Concur Expense, conduct transactional banking activities (e.g. stop payments), and respond to inquiries from internal staff and external stakeholders.

**Duties and Responsibilities**:

- Audits and reviews Accounts Payable invoices and payment requests against invoice requirements to ensure the accuracy of vendor information.
- Ensures payment dates are accurate according to payment terms and payment types, communicates with Accounts Payable Representatives, the Supervisor and other staff when discrepencies are identified.
- Generates and audits payment proposals and payment runs for all outbound Accounts Payable payments by Electronic Fund Transfer, Cheque, Visa Payables Automation and US ACH through SAP or the City's online banking platform.
- Update proposal logs and tracking for payment runs
- Prints, sorts and distributes all Accounts Payable cheques, including special instruction slips and notifications included that accompany payment.
- Oversees the physical printing of cheques, ensures cheque stock is accounted for, and when maintenance of the cheque printer is required.
- Reviews online banking platform to ensure payment withdrawals have been processed, verifies and actions returned payments as required.
- Prepares stop payments and updates tracking as required.
- Supports the PCard Administrator by monitoring SAP Concur Expense audit reviews, monitors financial posting jobs for errors, troubeshoots expense reporting errors brought forward by satff, and processes journal entries for personal expense reimbursements as required.
- Generates monthly reports for SAP and SAP Concur Expense as required by the Supervisor and Manager.
- Performs other duties as assigned.

**Skills and Qualifications**:

- Post secondary education in business, accounting, finance.
- Understanding of accounting principles, including preparation of journal entries, accruals, and accounting for a variety of accounts payable transactions.
- A minimum of 2 years of prior experience in an Accounts Payable environment, including a strong understanding of how to audit invoices
- Prior experience of SAP Finance modules, including generation of payment runs, preparing journal entries, downloading reports is preferred.
- Prior use of SAP Concur Expense and Concur invoice is an asset.
- Demonstrated knowledge in the use of Microsoft Excel, including the ability to create formulas and templates to be used by others.
- Knowledge of the use online banking tools and products, including preparing wire payments, EFT's and stop payments is preferred.
- A strong attention to detail is required, including the ability to deliver the work thoroughly and accurately.
- Strong communication skills, both in writing and orally when communicating with vendors, other team members and staff across the organization

Hourly Rate/Salary: 51,800 - 69,067
Hours of Work: 35
Work Location: 300 City Centre Drive, Hybrid
Department/Division/Section: CMO/City Manager's Office, CMO/Finance Division, Business Planning & Financial Servic
Non-Union/Union: Non Union

All personal information is collected under the authority of the Municipal Act.

**Equity, Diversity and Inclusion**

The City of Mississauga is committed to creating a respectful and supportive workplace that fosters a culture of equity, diversity and inclusion which broadly reflects the communities and residents we serve. Throughout the employee life cycle, the City is working to include an EDI lens to attract, retain and support the growth of diverse talent.

Learn more about the City’s commitment to Equity, Diversity and Inclusion.

**Accommodations**
The City of Mississauga is an Equal Opportunity Employer and is committed to removing barriers in our selection process for people with visible and invisible disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities.

If selected to participate in the recruitment, selection and/or assessment process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

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