Sales Administrator

5 months ago

Sherwood Park, Canada Blackstone Industrial Services Inc Full time

Blackstone is an innovative service company supporting both reciprocating and centrifugal equipment throughout its lifecycle. Blackstone supplies field services, parts, and repair for a wide range of industrial rotating and static equipment. Blackstone specializes in repair, maintenance, commissioning, turnaround, overhaul, installation, and engineering services for critical rotating equipment and pipeline maintenance.

Founded on the principles of professionalism, experience, and superior customer service, Blackstone provides a service offering that is done right the first time to minimize downtime and that is completed by a team that demonstrates zero-incident safety practices. Our commitment to servicing our clients is the foundation of long-term and respectful working relationships. Our clients choose us for our highly qualified staff, with their deep body of knowledge and value-added work ethic. Our people are the backbone of our success, providing consistent quality and a transparent approach.

Blackstone is proud to be a Métis-owned business corporation recognized by the Canadian Council for Aboriginal Business (CCAB), Circle for Aboriginal Relations (CFAR), and Alberta Métis Works.

**Position Summary**

We are looking for a detail-oriented and organized Sales Administrator to join our team in Sherwood Park, Alberta. Reporting directly to the Proposal Manager, the Sales Administrator will play a crucial role in supporting all commercial activities across Canada. This role will involve reviewing RFP/RFQ documents, maintaining accurate records, tracking various metrics for the commercial and leadership team, and completing qualification packages with support from other departments. Additionally, the Sales Administrator will serve as the primary contact support between the business and the customers, upholding of the company's reputation through excellent customer service.

**Responsibilities**
- Maintain organization and accuracy of project documents such as RFP documents, quotes, purchase orders (POs), etc.
- Review and complete RFP/RFQ, Qualification and Questionnaire packages.
- Collaborate with multiple departments as needed.
- Develop and maintain spreadsheets and/or databases, and create customized reports as needed.
- Review and summarize customer contracts, ensure specific requirements are met
- Provide backup and support for team members when needed, including assisting with USA Commercial training and coverage.
- Foster effective working relationships with colleagues, management and customers.
- Assist with special projects as directed by your supervisor
- Perform other duties as required by the business or inspired by the individual initiative.

**Qualifications**
- Minimum of two years experience in an administrative role.
- College or university diploma in business, administration, contract administration, or executive administration. Alternatively, an equivalent combination of education and work experience that sufficiently prepares for the job duties may be considered.
- Proficiency in MS Outlook and Microsoft Office, with advanced knowledge of Excel.
- Experience with Microsoft SharePoint or other web-based collaborative platform considered an asset
- Familiarity with Salesforce or other similar CRM platform
- Accuracy and attention to detail.
- Ability and desire to consistently meet deadlines with mínimal supervision.
- Strong communication, problem solving, analytical, time management and interpersonal skills.
- Exceptional prioritization skills and ability to manage workload effectively.
- Ability to seek optimization opportunities and bring innovative ideas to management.
- Travel to Calgary will be required occasionally.

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