Project Controls Administrator

2 days ago

Edmonton, Canada MAXX North America Services Ltd. Full time

Maxx North America Services is a fast-growing, privately held, owner-operated Canadian corporation offering competitive wages and benefits, a friendly team atmosphere, and a family-based company culture. Maxx operates 3 core divisions: Pipeline Maintenance & Tracking, Pipeline Integrity, and Water Management Solutions. Maxx North America Services is one of Alberta’s most progressive and innovative companies.

**About the Role**:
Maxx North America Services’ Pipeline Integrity Division is looking to hire a motivated, capable and dynamic Project Controls Administrator. This opportunity represents a compelling career challenge for someone looking to get in on the ground floor with a growing company that has a strong leadership team based in Edmonton.

The role is based in Edmonton, Alberta with travel to Maxx’s project sites across Western Canada.

**Please note that this is an in-person position to work at Maxx Head Office in Edmonton.**

Preferred start date: January 2025.

**Duties and Responsibilities**:

- Assisting the Project Managers with administrative functions and processes.
- Managing day-to-day activities for the Project Management team.
- Assisting with analysis of project data and updating progress reports.
- Creating and managing LEMs for projects.
- Creating and processing purchase orders.
- Create and maintain reports addressing all aspects of projects including budget, schedule, and quality.
- Recognize which areas of project development need to be addressed to maintain efficiency and cost control.
- Review tender documents and estimates for RFP/RFQ supplied by clients.
- Assist with dispatching and onboarding the field crews and equipment as required for each project.
- Confirm safety and client certifications for field staff for each project based on client requirements.
- Create purchase orders and send to vendors with Terms and Conditions.
- Act as primary liaison with site supervisors and subcontractors.
- Manage daily field tickets and invoices from vendors.
- Report daily production to the Division Manager.

**Skills and Experience**
- 2 - 5 years of experience in a project controls role.
- Excellent verbal and written communication skills, positive attitude is a MUST.
- Experience supporting construction projects is preferred.
- Experience with Microsoft Office (Outlook, Word, Excel, SharePoint) is required.

If you feel this position is something you’d be interested in exploring further, please submit your resume.

Only individuals selected for an interview will be contacted. Thank you for your understanding.

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