People and Culture Administrator

7 months ago

Surrey, Canada Aplin Martin Full time

**About Us**
Aplin Martin is a full-service Civil Engineering, Architecture, Planning, Environmental and Survey company, celebrating over 55 years of success in making sustainable communities a reality across Canada. Over the five decades, the Aplin Martin family has grown into a multi-disciplinary firm of 300+ talented and dedicated professionals delivering innovative and practical design solutions, approval strategies, and project management services to our clients in BC, AB, and ON. We are dedicated to nurturing our employees’ growth and development, and providing a supportive environment with a strong emphasis on mentorship and professional development that ensures a rewarding career within our organization.

**The Opportunity**
Based out of Surrey Head office, the People and Culture Administrator will support the day-to-day operations of people processes across all locations of Aplin Martin. Reporting to the Manager, People and Culture, the role will work closely with each member of the People and Culture team on a variety of administrative tasks and initiatives that support attraction, retention, and development of people. This is an exciting career-building opportunity to work with various aspects of human resources functions, with a dynamic and forward-thinking team. If you are self-motivated with a strong work ethic and desire for continuous improvement, we encourage you to apply.

**Duties & Responsibilities**

Recruitment Assistance
- Supports recruitment efforts for assigned positions.
- Posts job ads, regularly reviews and revises descriptions as needed.
- Conducts initial screening interviews in accordance with recruitment policies, procedures, and best practices.
- Assists in scheduling and setting up interviews.
- Conducts reference checks.

HR Administration
- Prepares employee documentation, such as employment verification and offer letters.
- Updates organizational chart as needed.
- Liaises with Administrative Assistants on P&C reporting and information requests.
- Creates and edits P&C forms and templates.
- Coordinates P&C-related mails, shipments, and couriers.
- Creates quarterly, monthly and ad-hoc employee reports.
- Provides other various administrative support to the P&C team as required.

Employee Onboarding
- Assists in preparation of new hire orientations and facilitates office tours and introductions.
- Requests, collects, and reviews new hire and payroll documents.
- Creates new employee files and updates employee reports with new hire information.
- Liaises with managers and relevant departments to coordinate onboarding activities.
- Prepares new employee packages and workstations.

Employee Offboarding
- Updates employee reports, files employee folders as needed.
- Communicates departures to relevant teams, coordinates to ensure offboarding activities are completed in a timely manner.

Participates in and supports special projects and initiatives as needed.
**Skills & Qualifications**
- Completion of a degree and/or diploma in Human Resources preferred.
- Highly organized and detail oriented.
- Works well under pressure and multi-tasks.
- Strong analytical abilities.
- Excellent communication skills (oral and written).
- Proficient in MS Office 365 (Word, Excel).
- An inherent desire to provide exceptional service to both internal and external customers.
- Ability to maintain confidentiality and use discretion when dealing with sensitive information

**Compensation**
The salary range for this position is $47,000 to $52,000 per year, commensurate with experience, skillsets, and qualifications.

**Benefits & Rewards**
- Comprehensive health benefits package that includes medical, dental, vision, an employee assistance program, life insurance, AD&D and LTD
- Education assistance program
- Monthly health & fitness allowance
- Group RRSP program & employer matching
- Flexible working arrangements
- Equal opportunities for career growth and advancement within the organization
- Fun social, team building events and professional development activities
- A Culture that supports learning, collaboration, and work-life balance

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