Administrative and Coordination Support

4 weeks ago

Edmonton, Canada University of Alberta Full time

**HRHSE Health Safety and Environment**:

- Competition No.

**S100352113**
- Posting Date

**Nov 06, 2023**
- Closing Date

**Nov 14, 2023**
- Hourly Rate

**$26.33 - $30.61**
- Grade

**07**
- Hours

**35**

This position is a part of the Non-Academic Staff Association (NASA).

**This position has term length of 6 months.**

Location - Work primarily takes place at North Campus, Edmonton. This role is in person.

**Working for the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

**Working for the Department**

Thriving organizations are built on people. The Human Resources, Health Safety and Environment (HRHSE) portfolio is composed of exceptional people creating a people-focused culture to support the institution's vision.

At the U of A, safety is central to how we work, study, and conduct research. Our Health Safety and Environment team plays a key role in promoting and maintaining safety as a core value. Building a robust and sustainable safety culture where everyone owns their safety performance and that of others, HSE leverages its expertise to enhance the health, safety and environmental well-being of the university community.

Join our practical, results-driven, energized, and engaged team and see firsthand how we live our values, drive change and lead with purpose

**Duties**

In this role, you will support a Coordinating Committee and three Working Groups who are responsible for implementing a series of corrective actions to improve field safety practices. The corrective actions are time sensitive as the major of actions must be implemented prior to end of March, 2024. Responsibilities include:

- Coordinating, organizing and providing administrative support to the Coordinating Committee and Working Groups including compiling and distributing materials, recording minutes, and ensuring action item follow-up, booking guest lecturers and special events.
- Managing access to calendars and schedules, prioritizing meetings and events.
- Acting as the central point of contact for the Committee and Working Groups, ensuring timely responses to requests for information.
- Coordinating, collecting, and sharing information for submission to the Committee and Working Groups
- Maintaining files, records and all documents in google folders.
- Developing and maintain a project plan to ensure that tasks are being completed on time to meet the March 30, 2024 deadlines.
- Offering clerical support, formatting, editing, and proofreading documents to uphold professional standards.
- Drafting and generating routine communications, as well as composing correspondence for signature.
- Communicates relevant facilities and operations information to ensure all area staff are informed of activities that may affect them.
- Support the organization of an all day training event including booking of facility, catering arrangements, AV requirements, coordination of speakers, management of registrations, preparation of materials and coordination of presentation materials.

**Minimum Qualifications**
- Ability to strategize and develop creative and efficient solutions
- Ability to work in a fast paced, high volume environment and manage projects
- Ability to work independently with mínimal supervision
- Able to perform searches on databases, websites, etc. to support project activities
- Adaptable, agile and technologically savvy; advanced capability with MS Office suite, Google Applications
- Demonstrated ability to adapt and pivot to rapidly changing demands
- Demonstrated ability to work collaboratively in a team environment while managing competing priorities
- Two (2) year Diploma in Office Administration or equivalent

**Preferred Qualifications**
- Minimum of 3 to 5 years of related experience with administrative and project management
- Excellent interpersonal and communication (verbal and written) skills including a strong ability to demonstrate professionalism, confidentiality, and diplomacy
- Excellent organizational and critical thinking skills

**How to Apply**

**We thank all applicants for their interest; however

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