Executive Assistant

3 days ago


Forest, Canada Van Moorsel Realty Group Full time

**Could you be the amazing assistant our team is seeking to handle many of the administrative details of running our growing real estate business?**

Are you somebody who’s superb at handling details...a loyal, hardworking behind the scenes type person who always follows through and never misses a deadline...so productive your last employer considered hiring two people to replace you after you left...a strong typist with great computer skills...a solid command of CRM programs and social media management experience...can use Canva to design quality marketing material, search the MLS for homes matching buyers criteria, read and write agreements of purchase and sale, prepare CMA’s for Seller prospects, comfortable in a small business environment where priorities can change quickly...a super-organized get-it-done type person who’s also very good on the phone talking with people?

Our team is energetic, fun, and busy - we are looking for an amazing Front Desk Executive Assistant who would love to work with professional Realtors on a daily basis and help continue to grow our business

You’re professional but enjoy a good laugh, you’re a great communicator (written and verbal) and most of all you’re detailed, systems oriented, tech-savvy and always take initiative

**What You Will Do**
- Create, implement and manage new systems, processes and checklists to improve efficiency and communication in the client buying and selling process while offering me ongoing feedback
- Act as a point of contact to the client throughout their entire transaction process coordinating and scheduling of agents, vendors, suppliers and contractors
- Manage client database CRM - ie: KW Command, Google Docs/Sheets etc.
- Manage marketing strategies and all Social Media profiles: Facebook, Instagram, LinkedIn, YouTube, and learn to run effective paid Ad Campaigns
- Use Canva to design quality marketing materials and social media content
- Prepare offers, listing agreements, supplementary documents (waivers, amendments, disclosures and other related forms) and obtain necessary client signatures (training willbe provided)
- Execute listing process from start to finish
- Prepare listings to put up on MLS, client property searches, book and confirm client showings
- Prepare listing and buyer presentations
- Be learning-based and attend trainings offered by brokerage, online and otherwise on an on-going basis as needed
- A variety of other duties and on demand tasks as assigned

**Skills We Are Looking For**
- Real Estate experience will be strongly considered, however not required
- Systems oriented, proven track record of building, running and maintaining systems
- Superior organizational ability, you are the most organized person you know
- Extreme attention to detail, nothing gets passed you
- Technology savvy, and the ability to learn new ones quickly
- Excellent written and verbal communication skills
- Exceptional client/customer service
- Driven with a desire to get things done, and work in a fast paced environment while
- meeting deadlines and service levels
- A strong sense of urgency, ability to multi-task and to prioritize
- Looking for independence from Day 1 to take initiative (not looking for hand holding)
- Creativity and high energy
- Integrity, honesty, trustworthy and loyalty - plan to stick around
- Flexible schedule of weekdays, some evenings and weekends
- Not looking for a real estate agent or training to be a real estate agent
- If you bring new, fresh ideas to the table we encourage it.
- We are not looking for an employee, we are looking for a team member; there IS a difference.
- This position allows for the opportuntiy for a year end bonus, sharing in company profits as goals are acheived.

**Job Type**: In-office Monday to Friday (schedule to be determined). Must be available for evening and weekend hours on an as-needed basis.

Work remotely
- No

**Salary**: From $52,000.00 per year

**Benefits**:

- Extended health care
- Profit sharing

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- On call
- Weekends as needed

Supplemental pay types:

- Bonus pay

Work Location: In person


  • Executive Assistant

    2 weeks ago


    Forest, Canada Van Moorsel Realty Group Full time

    Could you be the amazing assistant our team is seeking to handle many of the administrative details of running our growing real estate business?Are you somebody who's superb at handling details...a loyal, hardworking behind the scenes type person who always follows through and never misses a productive your last employer considered hiring two people to...


  • Forest, Canada North Lambton Childcare Centre Full time

    POSITION: Under the general direction of the Executive Director, the Administrative Assistant will provide administrative support to the Management Team within North Lambton Childcare Centre (NLCC). This position will support the childcare programs, EarlyON programs as well as perform reception duties. QUALIFICATIONS: - Post secondary education (ie, Office...

  • Post Office Assistant

    3 weeks ago


    Mount Forest, Canada Canada Post - Postes Canada Full time

    Job Requisition Id: 165665 Business Function: Retail Primary City: Mount Forest Province: Ontario Employment Type: On Call Employment Status: Term Language Requirement: English Essential Employee Class and Level: RVSGD11 - Level 1 **Salary**: $18.44 If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently...


  • Forest, Canada Canadian Tire- Forest Full time

    **Summary** The Merchandiser/Sales Associate works in a fast-paced environment that involves constant interaction with customers, delivering friendly and courteous service while explaining product benefits and fulfilling customer needs. This role also involves store maintenance such as stocking shelves, merchandising and general...


  • Mount Forest, Canada RecProtect Insurance - Division of Coburn Insurance Brokers Ltd. Full time

    If you are looking to jump start your career in a fast paced environment while working for a company who embraces the outdoor enthusiast lifestyle, this may be a great fit. Desired outcomes of this Role: - Work with current sales team to assist in rounding out accounts at time of intial sale - Conduct annual renewal reviews to check in with fellow outdoor...


  • Forest, Canada TD Bank Full time

    414738BR Retail Banking - Customer Service Forest, ON July 20, 2023 Hours 18 Workplace Model Onsite Pay Details Department Overview At TD Canada Trust, we are the frontline of TD Bank. We strive to build deep and long - lasting relationships with our customers. By understanding their needs and providing personalized financial solutions, our purpose...


  • Forest, Canada TD Bank Full time

    **Customer Experience Associate (15 King St E, Forest)**: - 414738BR **Job Category - Primary** - Retail Banking - Customer Service **Work Location** - 15 King Street East **Employment Type** - Temporary **City** - Forest **Time Type** - Part Time **Province/State** - Ontario **Hours** - 18 **Workplace Model** - Onsite **Pay Details** **Department...


  • Forest, Canada TD Bank Full time

    **Customer Experience Associate**: - 424721BR **Job Category - Primary** - Retail Banking - Customer Service **Work Location** - 15 King Street East **Employment Type** - Regular **City** - Forest **Time Type** - Part Time **Province/State** - Ontario **Hours** - 15 **Workplace Model** - Onsite **Pay Details** **Department Overview** At TD Canada...


  • Forest, Canada Edward Jones Full time

    **Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team**.** At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team...


  • Mount Forest, Canada Efficient Rental Solutions Inc. Full time

    Wilson Plumbing Service is a large mechanical contractor specializing in high volume residential, custom homes, commercial, and midrise construction. Efficient Rental Solutions is an equipment rental business offering - Water treatment, water heaters, furnaces, air conditions, air purification etc. We are actively seeking a role in assisting with purchasing...


  • Forest, Canada Edward Jones Full time

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...


  • Forest, Canada Edward Jones Full time

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...


  • Forest, Canada TD Bank Full time

    Customer Experience Associate (15 King St E, Forest):BRJob Category - Primary Retail Banking Customer ServiceWork Location 15 King Street EastEmployment Type TemporaryCity ForestTime Type Part TimeProvince/State OntarioHours 18Workplace Model OnsitePay DetailsDepartment OverviewAt TD Canada Trust, we are the frontline of TD Bank. We strive to build deep and...


  • Forest, Canada Edward Jones Full time

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...

  • Department Manager

    4 weeks ago


    Mount Forest, Canada Canadian Tire Full time

    Are you ready to join Canada's most-shopped general merchandise retailer, with over 500 stores from coast to coast? Canadian Tire offers customers a unique mix of products and services through three specialty categories in which the organization is the market leader - automotive parts, accessories and service; sports and leisure products; and home...


  • Mount Forest, Canada Sharon Village Care Homes - Strathcona Long Term Care Full time

    Job Summary The Resident Service Coordinator participates in the Nursing process to provide quality care and services to residents and their families/SDM from the time of admission to discharge and/ or death. The Resident Service Coordinator will coordinate the admission process in collaboration with the Nursing team and facilitates the transition from...


  • Mount Forest, Canada Ostrander Construction Inc. Full time

    We are a family owned and operated company since 2010 specializing in custom home builds and full exterior renovations. Responsibilities include: - Perform general labor tasks on construction sites such as cleaning and preparing the work area and working with other trades - Assist with all aspects of residential house framing - Aid in carpentry tasks, and...


  • Mount Forest, Ontario, Canada Sharon Village Care Homes - Strathcona Long Term Care Full time

    Job SummaryThe Resident Service Coordinator participates in the Nursing process to provide quality care and services to residents and their families/SDM from the time of admission to discharge and/ or death.The Resident Service Coordinator will coordinate the admission process in collaboration with the Nursing team and facilitates the transition from...


  • Mount Forest, Canada Miller Paving South Western Ontario Full time

    As a Project Superintendent, you will: • Be in charge of all on-site construction activities on a daily basis. • Take the lead on productivity issues and monitor work performance and efficiency of employees and subcontractors to ensure project plans and schedule are followed and project is executed effectively and within budget. •...


  • Mount Forest, Canada Colas Full time

    **Subsidiary**:Miller Paving Limited **Location**:Mount Forest **Summary**: Provide overall on-site management, administrative and technical direction on construction projects. Enforce company and project policies and ensures project is constructed in accordance with design, budget and schedule. Performs all functions and responsibilities according to the...