Executive Assistant

3 weeks ago

Toronto, Canada McCain Foods (Canada) Full time

**Position Title**:Executive Assistant

**Position Type**: Regular - Full-Time

**Requisition ID**: 20262

We know the importance that food plays in people's lives - the power it has to bring people, families, and communities together. Our purpose is to bring enjoyment to people’s lives through great-tasting food, in a way that reflects our values.

**The Executive Assistant, located in our Global Headquarters in Toronto plays an important role as they will provide administrative support to our Global Chief Financial Officer, and others in his organization.**

**Accountabilities**
- Board book preparation in collaboration with the CFO.
- Coordination of calendar for the CFO, as well as meetings and conference calls in multiple time zones.
- Responsible for coordinating all details surrounding meetings including making travel arrangements, booking meeting rooms, ordering catering and other support required.
- Travel arrangements - organizing and scheduling with the McCain Travel Department all flights, hotel bookings, rental cars, etc.
- Assist with management of SharePoint sites (i.e. creating folders, assisting team with navigation).
- Preparing documentation as requested using the Microsoft Suite of products including PowerPoint, Word, and Excel.
- Assist with the onboarding of new employees (reporting to the CFO) in the department by requesting network accounts, computer equipment, and scheduling onboarding calls/meetings.
- Creating and submitting expense reports using SAP software.
- Process departmental invoices and respond to vendor queries re. payment.
- Act as a back-up for other assistants during illness or vacations, as needed.
- Troubleshoot laptop/phone issues occasionally.
- May be assigned additional administrative tasks as required to support business needs.

**Qualifications**
- 5+ years of Executive Assistant experience is desired, specifically supporting Senior level leadership.
- Strong knowledge of Windows and the Microsoft Office suite of products and be willing to, and be adept at, learning new software programs.
- Ability to problem solve on a daily basis exercising sound administrative judgment with a sense of urgency and in absence of supervision.
- Excellent verbal and written communication skills.
- An ability to work in a team environment and be equally comfortable working independently.
- Strong organizational skills, thinking ahead on tasks to anticipate future needs and/or potential challenges that may arise.
- This position requires diplomacy, confidentiality, and the ability to prioritize**.**
- McCain Foods is an equal opportunity employer. We see value in ensuring we have a diverse, antiracist, inclusive, merit-based, and equitable workplace. As a global family-owned company we are proud to reflect the diverse communities around the world in which we live and work. We recognize that diversity drives our creativity, resilience, and success and makes our business stronger._
- McCain is an accessible employer. If you require an accommodation throughout the recruitment process (including alternate formats of materials or accessible meeting rooms), please let us know and we will work with you to meet your needs._
- Your privacy is important to us. By submitting personal data or information to us, you agree this will be handled in accordance with the _Global Privacy Policy_

**Job Family**:General & Administration

**Location(s)**: CA - Canada : Ontario : Toronto

**Company**:McCain Foods (Canada)

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