Accounts Payable Coordinator

4 weeks ago

Mississauga, Canada Mosaic North America Full time

:
**People changing the way brands connect with consumers - one experience at a time.**

Delivering experiences rooted in emotion, and inspiring people to become the voice of a brand has made Mosaic one of the fastest growing sales and marketing agencies in North America. We are a destination to tell stories, and pave new paths to connect brands with consumers through experiential, retail, & digital interactions.

The Accounts Payable Coordinator will be responsible for timely and accurate company accounts payable processing including vendor and employee expense reports. Review, code, verify, enter and process vendor invoices daily; process payments on a bi-weekly basis; work alongside Corporate Controller and Assistant Controller and record period end and accruals as necessary.
- Review vendor invoices and employee expense reports for appropriate approvals as well as evidence of receipt of goods or services
- Code routine overhead invoices and present to appropriate manager for approval
- Verify policy compliance and mathematical accuracy on expense reports and invoices requiring prior purchase order approval such as capital expenditures
- Enter all approved invoices received daily into Accounts Payable system
- Process all incoming mail daily
- Follow-up promptly with vendors and/or employees for missing information to ensure timely processing
- Research unusual items, vendor or employee requests, apparent duplicate items, unreasonable charges including taxes charged when not appropriate or omission of taxes when required, and late fees or finance charges
- Print and assemble checks with related invoices and check register prior to providing to check signers
- Reconcile vendor accounts as necessary while acting as a liaison between vendors and corporate personnel
- Other duties as assigned.

**Qualifications**:

- High school diploma or GED
- At least 5 years of experience that is directly related to the duties and responsibilities specified
- Knowledge of accounts payable principles, procedures and standards
- Ability to verify data and correct errors
- Ability to work effectively with diverse personalities
- Work experience in a hands-on accounts payable function
- Willingness and desire to support employees and vendors
- Strong communication skills
- Ability to meet deadlines
- Strong Microsoft Excel and Word background
- JD Edwards One world (also known as PeopleSoft Enterprise One) experiences a must.

**Why Mosaic?**

Consistently voted one of the best places to work, Mosaic North America gives you the opportunity to work with the world’s most beloved brands that you know and use every day. Every employee is given the keys to charter new ground as they collectively live in the moment of building experiences together. We are a cast of diverse, yet like-minded individuals and we believe in taking risks, creating shared experiences not just for our clients, but for each other to guarantee we’re making the next chapter of everyone’s story the most memorable one yet.

**DISCLAIMER**:
**Mosaic North America is an Equal Opportunity Employer**

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Mosaic reserves the right to modify all or part of any job descriptions at its discretion in order to meet and or exceed the needs of the business.

We are committed to providing accommodations for persons with disabilities. If you require accommodation, we will work with you to meet your needs, to the extent required by law.

mosaic

**Job***: Finance / Accounting

**Schedule***: Full-time

**Job Type***: Standard

**Shift***: Day Job

**Job Posting***: Aug 4, 2023, 9:49:05 AM

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