Assistant Controller

3 weeks ago

London, Canada Brescia University College Full time

**STAFF VACANCY**
- Brescia University College campus is situated on the traditional lands of the Anishinaabeg, Haundenosaunee, _
- Lūnaapéewak and Chonnonton Nations. This territory falls under the London Township Treaty and Sombra Treaty 1796, _
- and the Dish with One Spoon Wampum. Brescia University College accepts responsibility as a public institution to _
- contribute toward revealing and correcting miseducation as well as renewing respectful relationships with Indigenous _
- Communities through teaching, research, and community service._

Brescia University College a Catholic university college affiliated with Western University, is
Canada’s only women’s university. For over a century, the university experience at Brescia challenges students to
lead with wisdom, justice and compassion. Our student-centred institution is committed to providing women with a
transformative education as we prepare our students for life-long leadership. Our students benefit from a small,
supportive atmosphere at Brescia while having access to resources at Western.

Brescia is currently seeking an experienced and dynamic individual to fill a position as:
**Assistant Controller**
**(Full-time, Permanent)**

**Salary Grade 8 - $35.90 per hour
**This role works closely with the Controller and reports to the Executive Director, Finance, Operations and Strategy.
The Assistant Controller’s overall purpose is to support the timely financial reporting for the organization. The role
supports the work of the Controller by examining and analyzing accounting and financial records, documents, and
systems to ensure accuracy and compliance with established accounting standards, procedures and internal controls;
assisting with the external audit; preparing internal financial reports and statutory filings; and collaborating on
improving business processes.

**RESPONSIBILITIES (include but are not limited to)**:
**Financial Record Keeping**:

- Maintain the general ledger including making journal entries in the Brescia general ledger and donor fund subledger.
- Monitor bank accounts and investment accounts including: bank and investment fund transfers; capital, endowment

and restricted fund tracking; and investment management.
- Prepare and/or review monthly bank reconciliations as required.
- Monitor corporate credit card use and billings, including tracking/reviewing/following up on credit card expense

reports from cardholders, ensuring compliance with Brescia policy and recording all associated general ledger
entries.
- Maintain various continuity schedules (may include capital asset, capital lease, deferred contribution, etc.) and

booking associated general ledger entries.
- Collaborate with Financial Services Business Office staff on financial record-keeping, including advising on

appropriate accounting treatment (transaction coding, adherence to policies and procedures).
- Prepare various monthly and quarterly reporting accounting entries.
- Scrutinize all financial records for accuracy and carry out corrective actions where necessary, particularly at month
- end to ensure accurate reporting.
- Research accounting issues where necessary for compliance with accounting standards.

**Budget Process Support**:

- Update supporting databases.
- Prepare and analyze monthly departmental reports and detailed transaction analysis reports for distribution to

Budget Leads.
- Make correcting entries identified by Budget Leads through the monthly departmental reporting process.
- Analyze and prepare information inputs for various departmental budgets and forecasts including calculating and

explaining variances.
- Calculate, track, and present the organization's monthly cash flows to be presented at the FAIC quarterly meetings.

Evaluate and analyze the organization's sources of funding.

**Compliance Reporting Support**:

- Support the year end audit by preparing and reviewing the working papers for various accounts, using data analytics

to evaluate and ensure compliance.
- Support the preparation of HST remittances.
- Analyze tax compliance and tax-planning opportunities for the food and conference services departments.
- Prepare and analyze various compliance reports including: COFO Annual Report, Registered Charity Return, Stats

Canada Reporting, Tri-Council Annual Research Reporting

**Other Financial Services Department Support**:

- Prepare invoices for ancillary services revenue streams as required.
- Other Financial Services Department functions to support and backup other roles as required.

**QUALIFICATIONS**
- University degree in related discipline (accounting, commerce, business).
- Recently completed or working towards the Chartered Professional Accounting designation. Mid
- to late-stage

completion preferred.
- Advanced capability in Microsoft Excel is mandatory.
- Solid experience with various accounting software packages is mandatory; experience with Sage 300 ERP

would be an asset.
- Three years previous experie

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