Summer Student

3 weeks ago

Ottawa, Canada Archdiocese of Ottawa-Cornwall Full time

**Summer Student - Administrative Assistant, Receptionist**

**Title**:Summer Student - Administrative assistant

**Reporting to**:Director

**Summary**

We are seeking a motivated and detail-oriented student to join our team as a Summer Student Administrative Assistant. This is a great opportunity for students looking to gain practical experience in an office environment and develop their administrative skills.

The Administrative assistant, Receptionist is responsible for welcoming families. The Administrative assistant, Receptionist must also carry out the administrative follow-up of sales.

**Tasks**
- Answer all incoming phone calls
- Greet clients and families, first point of contact
- Take payments
- Assemble the files and packages, photocopies
- Make appointments and organize the schedules
- Coordinate cemetery services with the maintenance team
- Research
- Data entry
- Correspondence and ensure appropriate follow-up
- Transmit the documents in accordance with the various requests
- Maintains updated systems for filing, inventory, mailing, and databases
- Scanning and filing of documents
- Handling archived documents
- Preparation and sorting of mail
- Verification of sensitive documents

**Requirements and skills desired**
- Currently enrolled in a post-secondary program (college or university)
- College diploma in office administration or office technology would be an asset
- 1 year’ experience in customer service or in a similar position
- Superior telephone manners and strong interpersonal skills
- Diplomacy and tact
- Ability to work with the public
- Ability to demonstrate great compassion and dignity
- Ability to work alone and in a team
- Excellent communication skills (verbal and written) in both official languages (English and French)
- Ability to manage multiple files at once and meet deadlines, while delivering quality results
- Recognized for his/her rigor, integrity, confidentiality and autonomy
- Excellent knowledge of the MS Office suite
- Knowledge of the Roman Catholic Church would be an asset
- Recent and satisfactory Enhanced Police Information Check processed by the Archdiocese.

**Job type**
- Fixed term: May 2024 to October 2024
- Full-time - 35 hours per week.
- 8:00 am to 4:00 pm Monday to Friday (including one (1) hour unpaid lunch break)

**Hourly Salary**:$16.55

**Application Deadline**

March 29, 2024

**In compliance with the Accessibility for Ontarians with Disabilities Act (AODA), the Archdiocese of Ottawa-Cornwall provides reasonable accommodations to individuals with disabilities. If contacted for an interview, applicants should make any accommodation needs known at that time.**

***********

**Adjoint(e) Administratif(ve), Réceptionniste (Travail étudiant)**

**Titre **:Adjoint(e) Administratif(ve), Réceptionniste

**Relève du **:Directeur ou son délégué

**Sommaire**

Nous recherchons un(e) étudiant(e) motivé(e) et soucieux(se) du détail pour rejoindre notre équipe en tant qu'assistant(e) administratif(ve) d'été. Il s'agit d'une excellente opportunité pour les étudiants qui souhaitent acquérir une expérience pratique dans un environnement de bureau et développer leurs compétences administratives.

L’Adjoint(e) Administratif(ve), Réceptionniste est responsable d’accueillir les familles. L’Adjoint(e) Administratif(ve), Réceptionniste doit également assurer le suivi administratif des ventes.

**Description des tâches**
- Répondre et diriger les appels téléphoniques
- Accueillir les clients et les familles qui se présentent au cimetière
- Encaisser les paiements
- Assembler les dossiers et les dossiers, faire des photocopies
- Organiser et planifier les rendez-vous et les réunions
- Coordonner les services de cimetière avec l’équipe d’entretien et de maintenance
- Effectuer des recherches
- Faire la saisie de données
- Gérer les correspondances et assurer le suivi approprié
- Transmettre les documents en fonction des différentes demandes
- Écouter et répondre à tous les messages vocaux et y répondre dans les délais impartis
- Maintenir à jour les systèmes de classement, d'inventaire, d'envoi et les bases de données.
- Numérisation et classement des documents
- Traitement des documents archivés
- Préparation et tri du courrier
- Traiter l’informations de manière confidentielle

**Compétences requises**
- Être inscrit dans un programme d’études postsecondaires dans le domaine de l’administration est un atout
- Une (1) année d’expérience dans le service de la clientèle ou rôle similaire
- Excellentes manières de répondre au téléphone et fortes compétences interpersonnelles.
- Diplomatie et tact
- Aptitude à travailler avec le public
- Capacité à communiquer à l’écrit et à l’oral dans les deux langues officielles (anglais et français)
- Être capable de faire preuve d’une grand compassion et dignité
- Être capable de travailler seul(e) et en équipe
- Capacité à gérer plusie

  • Summer Students

    1 month ago

    Ottawa, Canada Ottawa International Airport Authority Full time

    We are currently seeking Summer Students to join our team. These are paid position that offer valuable work experience and the opportunity to develop new skills. As a Summer Student, you will have the chance to contribute to various projects and gain practical knowledge in a professional setting. **Groundside Operations Maintenance Student** (6...

  • Student Summer Inventory

    1 week ago

    Ottawa, Canada NSERC Full time

    **Student Summer Inventory**: **Location of Position**: - Ottawa, ON**Job Status**: - Student employment**Job Category**: - Student**Number of Positions Being Staffed**: - various**Classification**: - Student**Security Clearance Required**: - Reliability**Salary**: - $16.00 - $34.59 per hour**Language Requirements**: - Various / Multiple Language...

  • Heavy Metal Summer Experience for Students

    4 weeks ago

    Ottawa, Canada Dilfo Mechanical Full time

    Are you a high school student eager to dive into the world of trades like sheet metal, piping, plumbing, and service? Are you looking for a hands-on summer experience that combines learning with real-world projects alongside experienced professionals? Join us for an unforgettable journey of exploration and discovery with the Heavy Metal Summer Experience...

  • Summer Student

    3 days ago

    Ottawa, Canada The Professional Institute of the Public Service of Canada Full time

    The Professional Institute of the Public Service of Canada, a national union representing some 70,000 professionals and scientists throughout Canada, is offering **Summer Student Opportunities** for its National Office. PIPSC/IPFPC is committed to building an inclusive workplace where diversity of thought - and of people - are recognized, valued, and...

  • Summer Student Administrative Support

    4 days ago

    Ottawa, Canada Lifemark Health Group Full time

    **Modern OT -** **Summer Student Administrative Support** **Location: Ottawa, Ontario** Seeking a friendly and capable person to fill the role of Summer Student Administrative Support. This is an in-person position at our Ottawa **Responsibilities include**: - Assist with client and room-booking schedules, process payments. - Assists administrator with...

  • Student Summer Inventory

    4 days ago

    Ottawa, Canada NSERC Full time

    ** Eligibility: Open to all high school and post-secondary students with full-time status at a recognized educational institution and who are continuing their full-time studies during the academic period following their qualifying period of employment. Please note the following: WINTER term (January to April): Posting open in September SUMMER term (May to...

  • Summer Law Student

    4 weeks ago

    Ottawa, Canada Canadian Blood Services Full time

    **Job category**: Legal **Job posting ID**: 3989 **Employment status**:Temporary full-time **Position's anticipated end date**:2023-08-25 **Classification**:ASO/IT A **Salary/Rate of pay**:$24.00 **Application deadline**: 2023-01-19 **Somewhere in Canada there’s a life you can save.** Be part of a dynamic, collaborative and caring organization...

  • Hydrogeologist Student

    1 month ago

    Ottawa, Canada GEMTEC Consulting Engineers and Scientists Limited. Full time

    GEMTEC is a growing firm with offices throughout Atlantic Canada and in Ontario, and we are looking for a motivated and skilled **Hydrogeologist Student - Summer 2023**to join our Team. GEMTEC management understands that creative, talented employees are assets, and that investing in employee development is an investment in our firm. We strive to have...

  • Summer Student

    1 month ago

    Ottawa, Ontario, Canada City of Ottawa Full time

    Requisition ID: 11360 Department: Rec, Cultural & Facility Services Dept. Multiple Positions Salary Information: $ $17.350 per hour (2024 rates of pay) Affiliation: Non Union/Non MPE City: Ottawa, ON Job Category: Summer Student Recruitment Application Close: 30/08/2024 JOB SUMMARY The Recreation, Cultural and Facility Services department is...

  • Summer Students

    4 days ago

    Ottawa, Canada Tomlinson Group of Companies Full time

    Tomlinson is looking for a few more students for the summer term! Please see the short descriptions below and let us know which role you are applying for. Quarry Worker In this role, you will be tasked with miscellaneous labour and maintenance work. You will work at different locations around the city of Ottawa, so reliable transportation is required...

  • Summer Student

    1 month ago

    Ottawa, Ontario, Canada City of Ottawa Full time

    Requisition ID: 11354 Department: Rec, Cultural & Facility Services Dept. Multiple Positions Salary Information: $ $17.350 per hour (2024 rates of pay) Affiliation: Non Union/Non MPE City: Ottawa, ON Job Category: Summer Student Recruitment Application Close: 30/08/2024 JOB SUMMARY The Recreation, Cultural and Facility Services department is...

  • Summer Student

    1 month ago

    Ottawa, Ontario, Canada City of Ottawa Full time

    Requisition ID: 11363 Department: Rec, Cultural & Facility Services Dept. Multiple Positions Salary Information: $ $18.750 per hour (2024 rates of pay) Affiliation: Non Union/Non MPE City: Ottawa, ON Job Category: Summer Student Recruitment Application Close: 30/08/2024 JOB SUMMARY The Recreation, Cultural and Facility Services department is...

  • Summer Student

    1 month ago

    Ottawa, Ontario, Canada City of Ottawa Full time

    Requisition ID: 11372 Department: Rec, Cultural & Facility Services Dept. Multiple Positions Salary Information: $ $17.350 per hour (20XX rates of pay) Work Hours: 18.50 /hours per week Affiliation: Non Union/Non MPE Location: City: Ottawa, ON Job Category: Summer Student Recruitment Application Close: 30/08/2024 JOB SUMMARY Cultural and Heritage...

  • Summer Student

    3 weeks ago

    Ottawa, Ontario, Canada City of Ottawa Full time

    Requisition ID: 11405 Department: Public Works Dept. Multiple Positions Salary Information: $16.881 per hour (2024 rates of pay) Affiliation: CUPE 503 Inside/Outside City: Ottawa, ON Job Category: Summer Student Recruitment Application Close: 31/07/2024 JOB SUMMARY The mandate of Roads and Parking Services is to provide integrated, safe and efficient...

  • Summer Student

    4 days ago

    Ottawa, Canada General Dynamics Missions Systems-Canada Full time

    **Job Description**: We currently have a Summer Student - Administrative opportunity available. This is a great opportunity for someone with great attention to detail, enjoys a team oriented environment and managing different requests and inquiries. - Assist with data entry in various systems and sites - Submit catering orders - Generate Gift and Hospitality...

  • Summer Student

    3 weeks ago

    Ottawa, Ontario, Canada City of Ottawa Full time

    Requisition ID: 11404 Department: Public Works Dept. Multiple Positions Salary Information: $16.881 per hour (2024 rates of pay) Affiliation: CUPE 503 Inside/Outside City: Ottawa, ON Job Category: Summer Student Recruitment Application Close: 31/07/2024 JOB SUMMARY The mandate of Parks, Forestry and Stormwater Services is to provide municipal...

  • Summer Student

    3 weeks ago

    Ottawa, Ontario, Canada City of Ottawa Full time

    Requisition ID: 11405 Department: Public Works Dept. Multiple Positions Salary Information: $16.881 per hour (2024 rates of pay) Affiliation: CUPE 503 Inside/Outside City: Ottawa, ON Job Category: Summer Student Recruitment Application Close: 31/07/2024 JOB SUMMARY The mandate of Roads and Parking Services is to provide integrated, safe and efficient...

  • Summer Student

    1 month ago

    Ottawa, Ontario, Canada City of Ottawa Full time

    Requisition ID: 11369 Department: Rec, Cultural & Facility Services Dept. Multiple Positions Salary Information: $ $22.850 per hour (2024 rates of pay) Affiliation: Non Union/Non MPE City: Ottawa, ON Job Category: Summer Student Recruitment Application Close: 30/08/2024 JOB SUMMARY The Recreation, Cultural and Facility Services department is...

  • Summer Student

    1 month ago

    Ottawa, Ontario, Canada City of Ottawa Full time

    Requisition ID: 11359 Department: Rec, Cultural & Facility Services Dept. Multiple Positions Salary Information: $ $20.050 per hour (2024 rates of pay) Affiliation: Non Union/Non MPE City: Ottawa, ON Job Category: Summer Student Recruitment Application Close: 30/08/2024 JOB SUMMARY The Recreation, Cultural and Facility Services department is...

  • Summer Student, Program Management

    6 days ago

    Ottawa, Canada Canada Post - Postes Canada Full time

    Job Requisition Id: 177456 Business Function: Student, Co-op, Intern Primary City: Ottawa Other Location(s): Province: Ontario Employment Type: Student Employment Status: Term Language Requirement: English Essential Employee Class and Level: CPXMB01 Number of Vacancies 1 Job Closing Date (MM/DD/YYYY): 03/31/2024 At Canada Post, we believe students entering...