Associate Director, Ancillary Procurement
4 months ago
Staff - Non Union
Job Category
M&P - AAPS
Job Profile
AAPS Salaried - Supply Management, Level C2
Job Title
Associate Director, Ancillary Procurement
Department
Senior Leadership | Financial Services | VP Students
Compensation Range
$7,622.83 - $11,886.67 CAD Monthly
The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.
Posting End Date
October 11, 2024
Note: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Summary
The Associate Director, Ancillary Procurement is responsible for the management and delivery of all functions and activities of the Student Housing and Community Services (“SHCS”) Procurement team on both main UBC campuses and provides comprehensive leadership, strategic planning and operational direction in the development of the Procurement function and practice within SHCS. SHCS oversees $305 million in ancillary revenue including Bookstore, Campus Mail, Child Care Services, Conferences and Accommodation, Facilities and Building Services, Food Services, Parking Services, Student Residence, and dedicated support teams within the portfolio. Key aspects of the role include leading, motivating and managing procurement staff, creating an environment and culture that is focused on delivering the highest level of customer service across the SHCS portfolio, and providing leadership of procurement activities for the department.
The Associate Director, Ancillary Procurement is expected to keep current with market trends, legal and regulatory policy and possess a deep understanding of SHCS and campus objectives to develop strategies that meet or exceed their current and future needs. The position requires a thorough understanding and interpretation of the University's purchasing policies, and Canadian laws of competitive bidding.
Organizational Status
The Associate Director, Ancillary Procurement reports to the Chief Financial Officer, SHCS, and is responsible for leading the SHCS procurement team. This role works closely with all ancillary Directors and Managers on both main UBC campuses to ensure efficient and effective procurement operations for SHCS, including setting consistent practices and procedures and the establishment of a community of best practices. This position is expected to build strong working relationships within SHCS, administrative units, and other key stakeholders across the University community.
Work Performed
Provides strategic leadership for the procurement functions within SHCS units. Plans, directs, and oversees procurement while ensuring alignment with UBC policies, procedures, and best practices, and compliance with all applicable regulations.
Represents SHCS Procurement in cross UBC Strategic Projects, and leads implementation of initiatives to support delivery, as aligned with UBC’s strategic priorities.
Investigates and implements new opportunities on both main UBC campuses for SHCS to achieve savings and added value in regards to procurement contracts
Leads sourcing and negotiating of major supply agreements, coordinates purchasing activities within a wide variety of SHCS business units, and develops and implements risk mitigation and continuity of supply strategies. Promotes and develops contact with external suppliers to establish new sources of supply. Conducts interviews with current suppliers to improve levels of customer service.
Identifies, develops, and manages strategic partnerships.
Leads process for high-value and strategic contracts requiring Board of Governor review/approval.
Identifies, develops, and manages strategic business relationships and maintains a comprehensive understanding of stakeholder requirements.
Resolves complex issues or disputes with vendors, associations, or clients as required.
Drives a culture of best practices and continuous improvement in the day-to-day operations of the department.
Manages the day to day activities and workload of the SHCS Procurement team, ensuring they are motivated and engaged.
Ensures a high level of customer service and Ancillary/Department engagement is provided by the Procurement team.
Leads cross-functional teams to develop and implement new processes to enhance service delivery. Ensures that implementa
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