Proposal Administrator

2 weeks ago

Edmonton, Canada Backwoods Energy Services Full time

Backwoods Energy Services is a leading supplier of access and matting solutions, civil and forestry services, pipeline maintenance and security services in Western Canada. We have been able to attract best-in-class management, staff, and operators from across the industry, allowing us to successfully complete some of the largest midstream and utility projects in Alberta. Moreover, we have become the largest employer of Alexis band members, the largest independent source of income in the community.

Each day, our team strives to live our mission of Driving economic opportunity by empowering Indigenous people and communities. The work we do at Backwoods is meaningful, as it helps build and grow the Alexis community. Experiencing the impact that our work has for building a sustainable future for Alexis is something we are passionate about.

Backwoods Energy Services is 100% owned by the Alexis Nakota Sioux Nation and one of the largest Indigenous owned companies in Canada.

Role Summary

The Proposal Administrator plays a crucial role in the development, coordination, and submission of proposals in response to requests for proposals (RFPs), requests for quotations (RFQs), and other bid opportunities. This role requires a keen attention to detail, excellent organizational skills, and the ability to collaborate with cross-functional teams to ensure the timely and accurate completion of proposals. The Proposal Administrator serves as a central point of contact for all proposal-related activities, managing the end-to-end proposal process.

**Responsibilities**:
**Proposal Coordination**:

- Collaborate with various departments to gather information and content for proposals.
- Coordinate and schedule meetings to discuss proposal requirements, deadlines, and key deliverables.

**Documentation Management**:

- Create and maintain a centralized repository for proposal templates, boilerplate content, and other relevant materials.
- Ensure all proposal documents are properly formatted, consistent, and adhere to organizational branding guidelines.
- Ensure any additional bid documents are distributed to the appropriate individuals.

**Deadline Management**:

- Monitor proposal deadlines and ensure that all internal and external deadlines are met.
- Work closely with team members to prioritize tasks and allocate resources effectively to meet proposal deadlines.

**Quality Assurance**:

- Conduct thorough reviews of proposals to ensure accuracy, completeness, and compliance with RFP/RFQ requirements.

**Submission Process**:

- Manage the final compilation and submission of proposals, ensuring they are submitted in accordance with the specified format and requirements.
- Track and confirm the successful submission of proposals.

**Relationship Management**:

- Act as a liaison between the organization and external stakeholders, including clients, partners, and subcontractors during the proposal process.
- Foster positive relationships with internal teams to facilitate effective collaboration.
- Provide support to the Business development and estimating team as required.

**Continuous Improvement**:

- Identify areas for process improvement in the proposal development and submission process.
- Implement best practices to enhance the efficiency and effectiveness of the proposal management process.

**Qualifications**:

- Post Secondary or Bachelor’s degree in a relevant field (e.g., business, communications, marketing) an asset.
- Experience in business communication and professional business writing.
- Experience with proposal coordination an asset.
- Excellent written and verbal communication skills.
- Strong organizational abilities.
- Past CRM experience an asset.
- Attention to detail and ability to work under pressure to meet tight deadlines.
- Strong analytical and problem-solving skills.
- Ability to work collaboratively in a team environment.
- Adaptability to handle multiple projects simultaneously.
- Proactive and self-motivated with a commitment to quality.
- The Proposal Administrator plays a pivotal role in enhancing the organization's competitive edge by presenting well-crafted proposals that align with client needs and expectations.
- Note this position requires the successful individual to work from our head office in SW Edmonton.

How To Apply

Please submit your cover letter and resume directly to our website: backwoodsenergy.ca/careers

Backwoods Energy Services is an equal opportunity employer.
- The above statements are intended to describe the general nature and level of work being performed by the incumbent(s) of this job. They are not intended to be an exhaustive list of all responsibilities and activities required of the position._

**Benefits**:

- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

**Edu

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