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Legal Executive Assistant

1 month ago

North York, Canada Kornblum Law Full time

**Job Summary**:
**Key Responsibilities**:

- New Client Intake & Case Management:_
- Conduct initial client interviews to gather relevant information for case evaluation.
- Coordinate and process new client onboarding, ensuring all required documentation is completed and filed correctly.
- Serve as the first point of contact for potential clients and establish a welcoming, professional relationship.
- Client Correspondence & Case Milestones:_
- Maintain ongoing communication with clients, providing regular updates on the progress of their cases.
- Relay information from lawyers to clients regarding key milestones, court dates, hearings, and important deadlines.
- Ensure all client inquiries are responded to promptly and professionally.
- Maintain confidentiality and discretion in handling sensitive case information.
- Calendar & Schedule Management:_
- Manage lawyers' and firm’s calendar, ensuring all appointments, meetings, and court dates are scheduled and updated in a timely manner.
- Coordinate meetings, conference calls, and travel arrangements as necessary.
- Ensure lawyers are prepared for meetings and court appearances by gathering relevant documents and information.
- Office Management:_
- Oversee the daily operations of the office, including supply management, office organization, and coordination of administrative staff.
- Handle communication with vendors, suppliers, and office maintenance services.
- Assist in the preparation of legal documents, correspondence, and presentations as required.
- Maintain accurate records and filing systems for client files, office operations, and case management.

**Qualifications**:

- 1-3 years of proven experience as a legal executive assistant or in a similar role within a law firm.
- Strong knowledge of legal terminology, procedures, and case management.
- Exceptional organizational skills and attention to detail.
- Excellent communication and interpersonal skills, with the ability to handle sensitive information.
- Proficiency in Microsoft Office Suite and legal case management software.
- Ability to work independently and manage multiple tasks under tight deadlines.
- Discretion and the ability to maintain confidentiality.

**Qualifications**:

- Diploma or Bachelor’s degree in Legal Studies, Paralegal, Business Administration, or a related field.
- Experience with new client intake processes.
- Familiarity with court systems and legal filing procedures in Canada.

**To apply**:
**Job Types**: Full-time, Permanent

Pay: $65,000.00-$75,000.00 per year

**Benefits**:

- On-site parking
- Paid time off
- Work from home

Schedule:

- Monday to Friday

Work Location: Hybrid remote in North York, ON M6A 1A1

Application deadline: 2024-10-11
Expected start date: 2024-10-15