Receptionist and Purchase Order Assistant

2 weeks ago

Leduc, Canada Western Energy Services Corp. Full time

**Position Summary**
The Reception and Purchase Order Assistant will play a vital role in the company's 'procure to pay' process, being responsible for the inital steps of purchase order processing for both daily operating expenses and capital expenditures. This position liaises frequently with operational personnel, as well as those individuals responsible for capital projects and finance personnel in the Calgary head office. The person in this role will have to demonstrate a proactive approach and initiative when handling purcahse orders and receiving's to ensure that all tasks are handled efficiently, professionally and in a timely manner.
The position will be situated at the Western Field Services reception desk where some phone calls will need to be answered and re-directed along with greeting people coming into the building.
**Essential Duties and Responsibilites**
- Execute the PO receiving process based on personal authority limits
- Log into Kwik Tag to register each new roll of tags. Scan all received purchase orders and create receiving batches
- Generate electronic purchase order as required
- Liaise regularly with the purchase order requisitioner to determine if the goods and / or services have been received
- Submit receiving's batches to the Accounts Payable department in head office for processing
- Liaise with finance staff in head office to resolve any purchase order/ receiving issues and to meet month-end deadlines
- Keep record of received batches, electronically
- Support Western Field Services reception
- Answer main office phone and re-direct
- Meet and greet people coming into Western Field Services reception
- Perform other duties as required

**Specific Knowledge, Skills and Abilities**
- Grade 12 graduate with preference given to those with some post-secondary education in related field
- 1-3 years of data entry experience, preferable in the oilfield services industry
- Introductory accounting knowledge, particularly with a demonstrated understanding of purchase order process
- Strong MS Office skills
- Working knowledge of Great Plains not required but would be considered an asset
- Excellent interpersonal skills
- Strong time management skills, multitasking skills, and the ability to prioritize tasks with mínimal supervision and to handle repetitive tasks
- Professional, responsive and positive work attitude is essential
- Good attention to workspace cleanliness

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