Document Control Coordinator

4 weeks ago

Toronto, Canada EBC Inc. Full time
Job Description

Our Center of Expertise and Major Projects division brings together the exceptional expertise and remarkable achievements of our Building and Civil & Mining divisions. This new entity embodies our passion for excellence in the construction and delivery of major infrastructure projects for more than 50 years. Our seasoned team of engineers, project managers and specialists continue to push boundaries and deliver projects that shape our communities and pave the way for a bright future.

We put innovation and collaboration at the heart of our achievements, always respecting the highest industry and environmental standards. Our commitment to quality and the well-being of our communities inspires us to push the boundaries every day. Our reputation for excellence and commitment will continue to shine through new projects and leave a lasting imprint on the major projects landscape across Canada.

Together, we will build a future with a majestic and lasting legacy.

Under the supervision of the Director of Project Services, the Document Controller performs various works to ensure integrated document management (IDM), preservation, protection, dissemination and research of information in accordance with policies, procedures, laws and standards governing document management, mainly for engineering documentation. The Document Controller may also be called upon to carry out similar tasks within the framework of other major projects of the company. 

The responsibilities of the Document Controller include: 

  • Performance of various activities necessary for integrated document management (classification, filing, indexing, assembly, entry, traceability, registration, digitization, quality control, transfer, archiving, destruction, etc.) mainly for documentation (digital and paper) of the project;
  • Ensuring the maintenance and application of the system of classification, inventory, indexing and conservation of data according to the procedures, policies and laws in force, and participates in its improvement;
  • Analyzing, in collaboration with the document management and access to information advisor, documents containing complex and unusual problems and participates in the development of solution elements;
  • Assisting employees in using the document management tools made available to them and in applying pre-established standards and procedures;
  • Carrying out research, identification, and coding in order to respond to requests;
  • Maintaining up-to-date knowledge of the laws and standards governing archives to stay on the lookout for new working methods and new tools in integrated document management;
  • Preparing, assembling, and scanning documents as needed;
  • Generating transmissions and reception of documentation to internal and external parties;

In collaboration with the document management team, the Document Controller may also:

  • Carry out various follow-ups to ensure the application and compliance with the deadlines required by the laws in force, in particular the Archives Act, the Act respecting access to documents held by public bodies and the protection of personal information, etc.;
  • Plan and coordinate the disposal and transfer of documents according to the current retention schedule;
  • Perform all other related tasks at the request of his immediate superior.


Requirements
  • University degree in Archiving, Document Management, or Digital Information Management;
  • 3-5 years of experience in document management or in the field of archives;
  • Relevant experience in construction is considered an asset;
  • Relevant experience in managing engineering project documents is considered an asset;
  • Good knowledge of laws and standards governing archives;
  • Excellent command of Microsoft Office Suite, and applicable software;
  • Knowledge of BIM 360 software is an asset;
  • General knowledge of engineering and project management documents.

Skills and Attitudes Required / Competencies

  • Strong organizational skills with the ability to multi-task; 
  • Analytical mind;
  • Autonomy and attention to detail;
  • Demonstrates initiative, rigor, and integrity;
  • Ability to act quickly and efficiently;
  • Discretion and Professionalism;
  • Excellent communication skills;
  • Responsible and honest;
  • Structured and methodical;
  • Teamwork.


Benefits
  • Competitive salary;
  • 4 weeks of annual vacation;
  • Flexible group insurance program upon entry;
  • Group RRSP with employer contribution to a Deferred Profit-Sharing Plan (DPSP);
  • 24-hour access to a virtual doctor (telemedicine);
  • Training and development programs;
  • Employee assistance program;
  • Active social club and health and wellness committee;
  • Diverse, innovative and stimulating environment;
  • A company built on values of respect, integrity and a job well done;
  • Firm recognized as one of Canada’s Best Managed Companies.


Requirements
University degree in Archiving, Document Management, or Digital Information Management; 3-5 years of experience in document management or in the field of archives; Relevant experience in construction is considered an asset; Relevant experience in managing engineering project documents is considered an asset; Good knowledge of laws and standards governing archives; Excellent command of Microsoft Office Suite, and applicable software; Knowledge of BIM 360 software is an asset; General knowledge of engineering and project management documents. Skills and Attitudes Required / Competencies Strong organizational skills with the ability to multi-task; Analytical mind; Autonomy and attention to detail; Demonstrates initiative, rigor, and integrity; Ability to act quickly and efficiently; Discretion and Professionalism; Excellent communication skills; Responsible and honest; Structured and methodical; Teamwork.

  • Document Control Coordinator

    1 week ago

    Toronto, Canada Crosslinx Transit Solutions Full time

    Posted Date 1 month ago(1/18/2024 3:46 PM) - Job ID- 2024-2300- # of Openings- 2- Type- Temporary Full-Time- Area of Expertise- Construction**Overview**: **Document Control Coordinator** Crosslinx Transit Solutions (CTS) is a consortium comprised of EllisDon, AtkinsRéalis, Aecon and Dragados. CTS is building significant infrastructure in the Toronto Area...

  • Document Controller

    1 week ago

    Toronto, Canada Bantrel Co. Full time

    Company Description Bantrel is proud to be a leading provider of Engineering, Procurement, Construction and Construction Management (EPC / EPCM) services in Canada. For 40 years we have delivered end-to-end solutions for some of Canada’s most challenging and complex energy, mining, infrastructure and nuclear projects, with an unrelenting focus on safety...

  • Document Control Coordinator

    2 months ago

    Toronto, ON, Canada Crosslinx Transit Solutions Full time

    Overview Document Control Coordinator Crosslinx Transit Solutions (CTS) is a consortium comprised of EllisDon, AtkinsRéalis, Aecon and Dragados. CTS is building significant infrastructure in the Toronto Area and is seeking a Document Control Coordinator This position will assist the Document Control Manager and Construction Manager in the day to day...

  • Document Control Coordinator

    2 days ago

    Old Toronto, Ontario, Canada Crosslinx Transit Solutions Full time

    OverviewDocument Control CoordinatorCrosslinx Transit Solutions (CTS) is a consortium comprised of EllisDon, AtkinsRéalis, Aecon and Dragados. CTS is building significant infrastructure in the Toronto Area and is seeking a Document Control CoordinatorThis position will assist the Document Control Manager and Construction Manager in the day to day duties of...

  • Document Control Coordinator

    2 weeks ago

    Toronto, Canada Aecon Group Full time

    **Build Your Career at Aecon** Aecon is proud to build some of the most impactful infrastructure projects of this generation. From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes. Our integral work includes...

  • Document Control Coordinator

    2 days ago

    Toronto, Ontario, Canada Aecon Group Full time

    Build Your Career at AeconAecon is proud to build some of the most impactful infrastructure projects of this generation. From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes. Our integral work includes constructing...

  • Document Control Coordinator

    3 weeks ago

    Toronto, Canada EBC Inc. Full time

    Our Center of Expertise and Major Projects division brings together the exceptional expertise and remarkable achievements of our Building and Civil & Mining divisions. This new entity embodies our passion for excellence in the construction and delivery of major infrastructure projects for more than 50 years. Our seasoned team of engineers, project managers...

  • Document Control Coordinator

    4 weeks ago

    Toronto, Canada EBC Inc. Full time

    Our Center of Expertise and Major Projects division brings together the exceptional expertise and remarkable achievements of our Building and Civil & Mining divisions. This new entity embodies our passion for excellence in the construction and delivery of major infrastructure projects for more than 50 years. Our seasoned team of engineers, project managers...

  • Document Controller

    2 months ago

    Toronto, Canada Selrhub It Solutions Full time

    **Responsibilities**: - Manage the organization, distribution, and maintenance of documents and records in a centralized document management system. - Ensure that all documents are accurately labeled, filed, and stored according to established procedures and standards. - Monitor document lifecycle from creation to disposal, ensuring compliance with...

  • Document Controller

    2 weeks ago

    Toronto, Canada IBI Group Full time

    Company Description We are a global team of dedicated and experienced architects, engineers, planners, designers, and technology professionals who share a common desire - to help our clients create liveable, sustainable, and advanced urban environments. Arcadis has officially purchased IBI Group and with this transaction now complete, IBI will now be known...

  • Document Controller

    1 week ago

    Toronto, Canada IBI Group Full time

    Company Description We are a global team of dedicated and experienced architects, engineers, planners, designers, and technology professionals who share a common desire - to help our clients create liveable, sustainable, and advanced urban environments. Arcadis has officially purchased IBI Group and with this transaction now complete, IBI will now be known...

  • Document Controller

    1 week ago

    Toronto, Canada ONxpress Transportation Partners Full time

    Who We Are? ONxpress Transportation Partners (ONxpress) will transform transit as they begin work on the design, construction, and operation of new and modern GO rail services as part of the Metrolinx On-Corridor GO Rail Expansion program. The mutli-billion-dollar project will transform the GO regional rail network with electrification, more frequent...

  • Document Controller

    1 week ago

    Toronto, Canada ONxpress Transportation Partners Full time

    Who We Are? ONxpress Transportation Partners (ONxpress) will transform transit as they begin work on the design, construction, and operation of new and modern GO rail services as part of the Metrolinx On-Corridor GO Rail Expansion program. The mutli-billion-dollar project will transform the GO regional rail network with electrification, more frequent...

  • Document Controller

    1 week ago

    Toronto, Canada ONxpress Transportation Partners Full time

    Who We Are? ONxpress Transportation Partners (ONxpress) will transform transit as they begin work on the design, construction, and operation of new and modern GO rail services as part of the Metrolinx On-Corridor GO Rail Expansion program. The mutli-billion-dollar project will transform the GO regional rail network with electrification, more frequent...

  • Document Controller

    2 months ago

    Toronto, Canada Adamson Associates Architects Full time

    Reporting to the Document Control Manager and Project Manager, you will be responsible for various administrative tasks that surround the transfer, recording, storage, retention and filing of project documents. While those with previous experience are preferred, this can also be a great entry-level opportunity for those with an interest in bringing clarity...

  • Document Control Coordinator

    2 days ago

    Toronto, Ontario, Canada EBC Full time

    Job Offer Share the Offer Document Control Coordinator Our Center of Expertise and Major Projects division brings together the exceptional expertise and remarkable achievements of our Building and Civil & Mining divisions. This new entity embodies our passion for excellence in the construction and delivery of major infrastructure projects for more than...

  • Document Controller

    2 weeks ago

    Toronto, Canada ALSTOM Full time

    Req ID:439863 Imagine playing a central role in reducing the carbon footprint of Canada’s busiest public transit system and doing so with a consistently ranked Top Employer with a global reach. As part of the ONxpress consortium, Alstom is proudly working to transform the collective mobility of the Greater Toronto and Hamilton areas (GTHA) through the...

  • Document Controller

    1 week ago

    Toronto, Canada ALSTOM Full time

    Req ID:450624 Imagine playing a central role in reducing the carbon footprint of Canada’s busiest public transit system and doing so with a consistently ranked Top Employer with a global reach. As part of the ONxpress consortium, Alstom is proudly working to transform the collective mobility of the Greater Toronto and Hamilton areas (GTHA) through the...

  • Document Controller

    2 weeks ago

    Toronto, Canada ALSTOM Full time

    Req ID:402728 Imagine playing a central role in reducing the carbon footprint of Canada’s busiest public transit system and doing so with a consistently ranked Top Employer with a global reach. As part of the ONxpress consortium, Alstom is proudly working to transform the collective mobility of the Greater Toronto and Hamilton areas (GTHA) through the...

  • Document Controller

    2 days ago

    Toronto, Ontario, Canada Adamson Associates Architects Full time

    Reporting to the Document Control Manager and Project Manager, you will be responsible for various administrative tasks that surround the transfer, recording, storage, retention and filing of project documents.While those with previous experience are preferred, this can also be a great entry-level opportunity for those with an interest in bringing clarity...