Postgraduate Education Coordinator
3 weeks ago
Staff - Union
Job Category
CUPE 2950
Job Profile
CUPE 2950 Salaried - Sr Program Asst-Med Ed (Gr9)
Job Title
Postgraduate Education Coordinator
Department
Post Graduate Program Support | Department of Family Practice | Faculty of Medicine
Compensation Range
$4,815.00 - $5,371.00 CAD Monthly
Posting End Date
June 18, 2023
Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.
Job End Date
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Summary
The Family Practice Postgraduate Education Coordinator provides diversified administrative assistance in the central Family Practice office while also supporting distributed postgraduate training. As such, it requires a broad and extensive knowledge relating to the residency program and departmental operations, nuances at each training site, Dean’s Office (Postgraduate Medical Education - PGME) policies, and central UBC protocol. The incumbent is responsible for the planning and support of several Family Practice Postgraduate Program processes, courses, committees, events and administrative learner management. The Family Practice residency program is the largest postgraduate program within North America. The Education Coordinator therefore plays a key role in supporting and providing direction to administrators, faculty, and residents across the province.
A key component of the Coordinator’s role is to organize the processes, administrative software systems, and committees associated with managing/supporting Residents assessment and performance. This includes providing all aspects of operational and logístical support to the assessment portfolio program wide, including new assessment initiatives and modalities. The incumbent will be required to be familiar with the assessment policies and protocol for Postgraduate Education. To support competency-based learning, this is a high-priority area of the program that will require ongoing development of new processes and procedures to ensure proper document management and record tracking led by the Postgraduate Education Coordinator. Additionally, working within this portfolio requires the management of sensitive and highly confidential materials.
The Education Coordinator is responsible for overseeing resident records. This extends to licensure, UBC registration, remediation, academic records, leaves, graduation, and national exams. Each aspect has nuanced policies which the incumbent will be able to interpret and explain to stakeholders and enforce from an operational perspective. The Education Coordinator will work collaboratively with various governing bodies such as the College of Physicians and Surgeons of British Columbia (CPSBC) and the College of Family Practice of Canada (CFPC) and the PGME Dean’s Office.
The incumbent facilities the appointment/re-appointment process for Faculty with clinical administrative appointments. Working closely with the Departmental Human Resources (HR) department and administrative staff across the province, he/she will track the details associated with faculty positions throughout the year. As this relates to the compensation for a large number of faculty members (200+), the incumbent works with HR, finance and senior administrators with a quality improvement lens to ensure the appointment process is efficient.
This role is also involved in various educational initiatives of the program, such as resident selection and course delivery.
Organizational Status
The Education Coordinator reports to the Family Practice Postgraduate Program Senior Manager(s) and interacts with: Family Practice faculty, staff, 400+ Residents, the Postgraduate Medical Education Dean’s Office, various governing bodies, and UBC central services offices. Works closely with the Program Competency Committee Chair, Assessment and Evaluation Director, Performance Support Team, and Site Assessment Leads.
Work Performed
Across all Portfolios:
- Establishes timelines and processes for the resident assessment and record management. Ensures all deadlines for the various processes are met.- Monitors site compliance with processes, policy and deadlines.- Responsible for efficient and timely communication to site faculty and administrators.- Takes initiative, problem-solves, determines course of action, and responsible for follow-through.
Resident Assessment:
- Provides overall administrative support for assessment and resident performance: develops and manages workflow.- Coordinates the activities, outcomes, and initiatives of the Assessment and Evaluation Subcommittee: provides meeting support and participates in actions/initiat
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