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E-billing Specialist

4 months ago

Canada Robic S.E.N.C.R.L. Full time

**Are you passionate about e-billing and know all (or most) of its secrets? Are you looking for a job in a professional and dynamic environment? We want to meet you**

Founded in 1892, ROBIC is a firm of professionals with a wide range of skills including lawyers, scientists and engineers specialized in intellectual property and business law.

**WHY JOIN ROBIC'S TEAM?**
- To be part of a human and dynamic team;
- To exchange with your colleagues during several social activities;
- To choose a schedule that allows you to facilitate your work-life balance;
- To have the opportunity to finish at 12:30 p.m. on Friday every 2 weeks throughout the year;
- To have access to various benefits: group insurance, employer-sponsored pension plans, sick days, service recognition program, no overtime;
- To have access to advancement opportunities;
- To take several training courses to develop your skills;
- To be part of a team where your point of view and ideas are considered;
- To work in a new, bright, completely renovated workspace that is easily accessible by public transportation and has free coffee at all times;
- To have the opportunity to work from home a few days a week.

**MAIN RESPONSIBILITIES**
- Review client guidelines and provide a summary to the Client Relationship Manager for approval;
- Set up and maintain client electronic billing accounts in third party vendor sites, submit rates for approval, maintain all rates up to date on sites and enter budgets;
- Ensure review, analysis and upload of client fee structures to vendor sites;
- Manage user accounts: add/delete users, reset passwords and assign appropriate security levels;
- Manage the submission of electronic invoices and use e-Billing Hub to track their progress through to final acceptance by the client;
- Research solutions to rejections and appeals, and work closely with attorneys and legal assistants to communicate a timely solution;
- Collaborate with the credit and collections team to proactively follow up on aged electronic invoices;
- Participate in the improvement of business processes related to electronic invoicing.

Sporadic responsibilities:

- Work with internal and external customers to implement e-billing systems;
- Participate in the preparation of various accounting analysis reports.

**REQUIREMENTS**
- Bilingualism (the role requires to be 100% fluent in English)
- Proficiency in MS Office suite;
- Demonstrated experience in electronic billing;
- Experience with e-Billing Hub (asset); Proficiency in SQL and XML (asset - training will be provided by the firm if you are not familiar with these programming languages);
- D.E.P. or D.E.C. in accounting or administrative techniques (or equivalent experience, an asset);
- Strong interest in reporting and electronic data.

**SKILLS AND ABILITIES**
- Thoroughness and attention to detail;
- Perseverance;
- Autonomy;
- Team player;
- Proficiency with electronic data and ability to learn new software;
- Ability to solve configuration problems in computer platforms;
- Ability to manage time and be able to complete tasks in a timely manner.

The position is available immediately. We look forward to meeting you

**Job Types**: Full-time, Permanent

**Benefits**:

- Commuter benefits
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Profit sharing
- RRSP match
- Store discount

Schedule:

- Day shift
- Monday to Friday

Work Location: Hybrid remote in Montréal, QC