Administrative Assistant, Development

3 weeks ago

Toronto, Canada Mount Pleasant Group Full time

Mount Pleasant Group of Cemeteries is a not-for-profit organization that has been caring for families in the GTA since 1826. We operate ten cemeteries, nine funeral centres and four cremation centres, all serving the distinct needs of the local communities where they are located. As a community partner and environmental steward, we constantly strive to set innovative standards for our industry, guided by new trends, and advancements in technology without compromising our long-held values. We are a collection of amazing people who recognize that what they do every day is genuinely meaningful to the families we serve.

We are looking for an Administrative Assistant to support our Development and Property teams at our Head Office located in East York.

**We offer**:

- Hybrid work environment, with two days in office
- Comprehensive benefit package, including an employer match defined contribution pension plan
- Company bonus plan for qualified employees
- Provide administrative support in the day to day operations of the Property and Development departments, reporting to the MPGC Director, Property and Director, Development
- Screen and handle general inquiries and correspondences for the departments
- Prepare, format and/or edit correspondences, reports and presentations including:

- Annual budgets, monthly/quarterly financial reports and project specific presentations for use by for Senior Management and Board of Directors,
- Arrange meetings, meals, travel, etc.
- Maintain policy and procedure documents relating to both departments
- Manage/track the reporting of sick time, and vacation for both departments
- Coordinate approval and submission of invoices to be paid and assist in the administration of Letters of Credit and/or security deposits
- Liaise with Property Managers and Development staff to gather data as and when required.
- Maintain/manage building access and parking access card program
- Oversee departmental purchases for Property and Development departments
- Offer support to other Directors, Managers and/or Project Managers on special projects as assigned
- Serve as the primary contact person for records retention for Property and Development teams
- Provide occasional back up support for Reception and Survey Coordinator positions
- Other sundry duties as assigned

**Hours/Days of Work**:

- 37.5 hours per week - Monday to Friday
- Occasional overtime may be required due to business needs

**Qualifications**:

- Post-secondary education in business, general administration or related field, or equivalent combination of work experience, training and education
- At least two years of previous experience in a similar role with at least one year supporting Senior Management
- Strong interpersonal skills to allow for the ability to build effective relationships within own team and with key stakeholders
- High attention to detail and ability to prioritize workload in a dynamic environment
- Excellent priority setting, analytical and problem solving skills.
- Intermediate proficiency of Windows and MS Excel, Word, PowerPoint and Outlook
- Experience using Microsoft Dynamics Navision 2016, Adobe Acrobat Pro, Google Earth Pro and/or AutoCAD would be considered an asset.
- Ontario ‘G’ licence is an asset.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- Vision care
- Wellness program

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

**Education**:

- Bachelor's Degree (required)

**Experience**:

- Administrative: 2 years (required)
- Senior management support: 1 year (required)

Work Location: One location

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