Administrative Assistant, Research

1 month ago


Toronto, Canada CANDU Owners Group (COG) Full time

**Title: Administrative Assistant, Research & Development**

**Purpose**

As an Administrative Assistant at COG, you play an important role in executing efficient and effective administrative support to support a team of Program Managers to deliver on department goals that support members and suppliers of our not-for-profit association within the utilities sector to deliver global nuclear energy initiatives.

As a member of our team of administrative assistants, you will also collaborate with your peers to strengthen capabilities and efficiency across the organization through effective communications and the use of the latest office support tools and technology.

If the idea of helping a team of bright and talented scientific and technical project engineers and managers to be highly productive and organized to deliver their important programs in the field of nuclear energy appeals to you, this role may be a good fit

**Key Accountabilities**
- Provide administrative support to the Program Managers and the various project teams to optimize department productivity and efficiency, including coordination of external meetings with membership that accelerate project delivery.
- Generate professional reports, presentations and materials to support the team in projecting a positive and professional image of COG, using varied presentation medium to provide clear and consistent information.
- Manage the shared file database and ensure records are accurately and securely maintained and accessible to the team with the appropriate access.

**General Responsibilities**
- Perform general administrative duties for the Program Managers including preparation, distribution, scanning and filing of correspondence, presentations, reports and other materials.
- Schedule and organize meetings (internal & external) including preparation of meeting notices, agendas and material required for meeting attendees, meal and travel arrangements (where needed).
- Assist Line of Business staff with SharePoint Records management, issuing documentation, project reports or technical publications for review and updating on COG’s Intranet and external websites.
- Assist Line of Business Staff with correspondence and reports and governance preparation, including tracking metrics as assigned.
- Participate in team meetings and record minutes/action items and assist with follow-up on action items as required.
- Be an active participant in Line of Business activities or special projects as required.
- Provide support to COG committees and related initiatives.
- Perform other duties as assigned by the Line of Business Director.

**Office Services Responsibilities**

**Requirements**:
**Education & Experience**
- Post-secondary degree in business/administration preferred
- 5+ years of administrative support experience, ideally in project management or engineering environment

**Skills/Experience/Competencies**
- Strong and accurate keyboarding skills
- Advanced skills with Microsoft Office software, including M/S Word, Excel, PowerPoint and expert with MS Outlook.
- Strong mathematical and English language capabilities; additional languages an advantage
- Ability to expedite and follow-up on outstanding administrative or project items to ensure deadlines and deliverables are met
- Good communication and interpersonal skills
- Good time management and organizational skills to handle multiple tasks and priorities
- Sense of urgency and ability to prioritize based on business needs
- Shows initiative and looks for opportunities to improve efficiency of work flow
- Self starter able to work with mínimal supervision
- Ability to edit and proofread correspondence and format reports
- Strong attention to detail and accuracy
- Able to work collaboratively as a team and individually
- Business and financial acumen

**Work Environment**

This role is based at the COG office in Toronto with occasional travel required.

COG employees are expected to consistently demonstrate our core values of Respect, Integrity and Commitment, specifically:

- Demonstrate honesty and integrity in all that we do
- Understand our Members’ needs and exceed their expectations
- Build trust, and credibility, and show respect in the treatment of people
- Promote initiative and innovation aligned with our mission
- Leverage staff knowledge and experience in a collaborative team environment

COG prides itself on a strong workplace culture and values its team members. We offer a competitive pay and benefits program including a pension plan, annual health spending account, and fitness subsidies in addition to life, health, dental, disability, and offer flexible work programs.

**Job Types**: Full-time, Permanent

Pay: $45,000.00-$54,000.00 per year

**Benefits**:

- Company events
- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Monday t


  • Research Assistant

    5 days ago


    Toronto, Canada Centricity Research Full time

    POSITION FUNCTION The Research Assistant (RA) performs a variety of administrative and clinical activities to assist the Investigators and CRCs in conducting clinical studies. The RA will have a strong understanding of study protocols and will support study activities completely and accurately. ESSENTIAL FUNCTIONS Protocol and Safety: - Ensure the safety...

  • Research Assistant

    1 day ago


    Toronto, Canada Centricity Research Full time

    LMC Manna Research, IACT Health, and True North Clinical Research have united to become the largest network of fully-owned and integrated clinical research sites in North America, Centricity Research. The sites that were formerly known as LMC Manna bring phase I-IV clinical trial services with specialized focuses on endocrine disorders, real world evidence...


  • Toronto, Canada North York Research Inc. Full time

    North York Research Inc. is the Clinical Trial Division of North York Dermatology Clinic. North York Research Inc. is seeking an enthusiastic individual to join our team as a Clinical Research Assistant. This position has the potential of developing into a Clinical Research Coordinator role. **Responsibilities**: - Assist Clinical Research Coordinators in...


  • Toronto, Canada North York Research Inc. Full time

    North York Research Inc. is the Clinical Trial Division of North York Dermatology Clinic. North York Research Inc. is seeking an enthusiastic individual to join our team as a Clinical Research Assistant. This position has the potential of developing into a Clinical Research Coordinator role. **Responsibilities**: - Assist Clinical Research Coordinators in...


  • Toronto, Canada Headlands Research Full time

    **Overview**: **This Clinical Research Recruitment Assistant role will be based in Toronto, ON (North York) and is a full time position.** **The Role** **Responsibilities**: - Assist in the pre-screening process, including conducting initial phone screenings and administering pre-screening questionnaires. - Collect demographic information and schedule...


  • Toronto, Canada Headlands Research Full time

    **Overview**: - Toronto Memory Program, a Headlands Research site, is Canada’s largest and most experienced site for drug treatment trials in Alzheimer’s disease and related conditions. Founded in 1996, we have made significant contributions to over 100 drug treatment studies in Alzheimer’s disease. Our Medical Director, Dr. Sharon Cohen, a...


  • Toronto, Canada Headlands Research Full time

    Overview: - Toronto Memory Program, a Headlands Research site, is Canada’s largest and most experienced site for drug treatment trials in Alzheimer’s disease and related conditions. Founded in 1996, we have made significant contributions to over 100 drug treatment studies in Alzheimer’s disease. Our Medical Director, Dr. Sharon Cohen, a...

  • Research Assistant I

    3 weeks ago


    Toronto, Canada Lunenfeld-Tanenbaum Research Institute Full time

    **Reference Number**:000001971 **Posted Date**:5/24/2024 **Closing Date**:6/13/2024 **Department**:LTRI (HeLTi Canada) **Position**:Research Assistant I **POSITION TITLE** - Research Assistant I**DEPARTMENT** - LTRI (HeLTi Canada)**EMPLOYMENT TYPE** - Casual**HOURS OF WORK** - Hours vary**EMPLOYEE GROUP** - Non-Union**REPORTS TO** - Principal...

  • Research Assistant Ii

    3 weeks ago


    Toronto, Canada Lunenfeld-Tanenbaum Research Institute Full time

    **Reference Number**:000001921 **Posted Date**:1/31/2024 **Closing Date**:2/21/2024 **Department**:LTRI (SUMMIT) **Position**:Research Assistant II **POSITION TITLE** - Research Assistant II**DEPARTMENT** - LTRI**EMPLOYMENT TYPE** - Temporary, Full-Time**HOURS OF WORK** - 37.5 hours per week**EMPLOYEE GROUP** - Non-Union**REPORTS TO** - Principal...


  • Toronto, Canada Lunenfeld-Tanenbaum Research Institute Full time

    **Reference Number**:000001944 **Posted Date**:4/11/2024 **Closing Date**:5/2/2024 **Department**:LTRI **Position**:Research Assistant II **POSITION TITLE** - Research Assistant II**DEPARTMENT** - LTRI**EMPLOYMENT TYPE** - Temporary, Full-Time**HOURS OF WORK** - 30 hours weekly (4 days a week)**EMPLOYEE GROUP** - Non-Union**REPORTS TO** - Principal...

  • Research Assistant I

    4 weeks ago


    Toronto, Canada Lunenfeld-Tanenbaum Research Institute Full time

    **Reference Number**:000001796 **Posted Date**:3/27/2023 **Closing Date**:4/17/2023 **Department**:LTRI **Position**:Research Assistant I **POSITION TITLE** - Research Assistant I**DEPARTMENT** - LTRI**EMPLOYMENT TYPE** - Temporary, Full-Time**HOURS OF WORK** - 37.5 hours per week**EMPLOYEE GROUP** - Non-union**REPORTS TO** - Principal InvestigatorThe...


  • Toronto, Canada Lunenfeld-Tanenbaum Research Institute Full time

    **Reference Number**:000001790 **Posted Date**:3/14/2023 **Closing Date**:4/15/2023 **Department**:LTRI, Administration **Position**:Administrative Assistant **POSITION TITLE** - Administrative Assistant**DEPARTMENT** - LTRI, Administration**EMPLOYMENT TYPE** - Regular Full Time**HOURS OF WORK** - 37.5 hours per week**EMPLOYEE GROUP** - Non Union**REPORTS...


  • Toronto, Canada Lunenfeld-Tanenbaum Research Institute Full time

    **Reference Number**:000001916 **Posted Date**:1/22/2024 **Closing Date**:2/9/2024 **Department**:Science of Care Institute, Sinai Health **Position**:Administrative Assistant **POSITION TITLE** - Administrative Assistant**DEPARTMENT** - Science of Care Institute, Sinai Health**EMPLOYMENT TYPE** - Regular Full Time**HOURS OF WORK** - 37.5 hours per...


  • Toronto, Canada Lunenfeld-Tanenbaum Research Institute Full time

    **Reference Number**:000001815 **Posted Date**:5/2/2023 **Closing Date**:5/21/2023 **Department**:The Science of Care Institute **Position**:Administrative Assistant **POSITION TITLE** - Administrative Assitant**DEPARTMENT** - The Science of Care Institute, Hennick Bridgepoint Hospital campus**EMPLOYMENT TYPE** - Regular Full-Time**HOURS OF WORK** - 37.5...


  • Toronto, Canada Lunenfeld-Tanenbaum Research Institute Full time

    **Reference Number**:000001978 **Posted Date**:6/12/2024 **Closing Date**:7/3/2024 **Department**:LTRI **Position**:Administrative Assistant **POSITION TITLE** - Administrative Assistant**DEPARTMENT** - LTRI**EMPLOYMENT TYPE** - Temporary, Full-Time**HOURS OF WORK** - 37.5 hours per week**EMPLOYEE GROUP** - Non-Union**REPORTS TO** - Supervisor,...


  • Toronto, Canada National Research Council Canada Full time

    Great Minds. One Goal. Canada's Success. Help bring research to life and drive your career forward with the National Research Council of Canada (NRC), Canada's largest research and technology organization. We are looking for an Administrative Assistant to support the Industrial Research Assistance Program (IRAP). The Administrative Assistant would be...


  • Toronto, Canada Lunenfeld-Tanenbaum Research Institute Full time

    **Reference Number**:000001895 **Posted Date**:11/15/2023 **Closing Date**:12/3/2023 **Department**:Lunenfeld Tanenbaum Research Institute **Position**:Administrative Assistant **POSITION TITLE** - Administrative Assistant**DEPARTMENT** - Administration, LTRI**EMPLOYMENT TYPE** - Regular Full Time**HOURS OF WORK** - 37.5 hours per week**EMPLOYEE GROUP** -...


  • Toronto, Canada Lunenfeld-Tanenbaum Research Institute Full time

    **Reference Number**:000001980 **Posted Date**:6/12/2024 **Closing Date**:7/3/2024 **Department**:LTRI **Position**:Research Assistant I **POSITION TITLE** - Research Assistant I**DEPARTMENT** - LTRI**EMPLOYMENT TYPE** - Temporary, Full-Time**HOURS OF WORK** - 37.5 hours per week**EMPLOYEE GROUP** - Non-Union**REPORTS TO** - Principal...


  • Toronto, Canada Lunenfeld-Tanenbaum Research Institute Full time

    **Reference Number**:000001935 **Posted Date**:3/27/2024 **Closing Date**:4/17/2024 **Department**:LTRI **Position**:Administrative Assistant **POSITION TITLE** - Administrative Assistant**DEPARTMENT** - LTRI**EMPLOYMENT TYPE** - Temporary, Full-Time (1 year contract)**HOURS OF WORK** - 37.5 hours per week**EMPLOYEE GROUP** - Non-Union**REPORTS TO** -...


  • Toronto, Canada SickKids Full time

    **About SickKids**: Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and...