Administrative Assistant

4 weeks ago

Toronto, Canada Unix Housing Inc. Full time

**About Unix Housing**

Welcome to Unix Housing Group, a visionary leader in sustainable urban development based in Toronto. Our mission is to redefine modern living through innovative, eco-friendly construction practices and a commitment to affordable housing. At Unix Housing, we blend cutting-edge technology with thoughtful design to create spaces that are not only aesthetically pleasing but also environmentally responsible and socially inclusive.

We collaborate with top-tier architects and engineers to integrate heritage preservation with modern design, ensuring our developments respect the past while building for the future. Our holistic approach to development includes sustainable energy solutions like geothermal heating and cooling systems, making our buildings as efficient as they are beautiful.

**Job Summary**:
Key Responsibilities:
**Office Administration**:

- Manage daily office operations and maintain office supplies inventory.
- Coordinate and schedule meetings, appointments, and travel arrangements.

**Documentation and Record Keeping**:

- Maintain accurate and organized records and files, both electronic and physical.
- Prepare and distribute documents, reports, and presentations as needed.
- Assist in the preparation and submission of various reports and documentation.

**Support to Team Members**:

- Provide administrative support to management and other team members as required.
- Assist in the onboarding process for new hires, including setting up workstations and training schedules.
- Coordinate company events, meetings, and conferences.

**Customer Service**:

- Greet and assist visiros and tenants, ensuring a positive and professional experience.
- Address and resolve administrative inquiries and issues from clients and employees.

**Assistant Property Management**:

- Assist in the day-to-day management of properties, ensuring they are well-maintained and operating efficiently.
- Coordinate and oversee maintenance requests and repairs, working with contractors and vendors.
- Conduct regular property inspections to ensure compliance with safety and health standards.
- Help manage tenant relations, including handling inquiries, resolving issues, and ensuring tenant satisfaction.
- Assist in the preparation and management of property budgets and financial reports.
- Support leasing activities, including showing properties to prospective tenants and processing lease agreements.

**Qualifications**:
**Education**:

- Bachelor degree or equivalent; additional qualifications in Office Administration or related fields are a plus.

**Experience**:

- Minimum of 1 years of experience in an administrative or clerical role.
- Experience in real estate development or construction industry is an advantage but not required.

**Skills**:

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Strong organizational and multitasking abilities.
- Detail-oriented with a high degree of accuracy.

**Personal Attributes**:

- Ability to work independently and as part of a team.
- Professional demeanor and strong interpersonal skills.
- Proactive, with a positive attitude and problem-solving capabilities.

Why Join Unix Housing Group?
- Be part of a pioneering company in sustainable development.
- Work in a collaborative and innovative environment.
- Competitive salary and comprehensive benefits package.
- Opportunities for professional growth and career development.

At our company, we value our employees and offer competitive compensation packages. We also provide opportunities for professional development and growth within the organization.

**Job Types**: Full-time, Permanent

Pay: $48,000.00-$65,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- Chinese (Mandarin) (required)
- English (required)

Work Location: In person

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