Field Recruitment Associate

3 weeks ago

Montréal, Canada United Nations Full time

The Field Personnel Section’s (FPS) services are fully integrated to the operations of four other core business functions of the Technical Cooperation Bureau (TCB) namely, Field Operations Section (FOS), Technical Support Unit (TSU), Global Aviation Training (GAT) and Business Support Section (BSS). The Chief, Field Personnel Section (C/FPS) provides leadership, management and operational guidance to the Field Personnel Administration (FPA) and the Field Recruitment (FRU) Units, who in turn implement the day-to-day processes leading to the efficient and effective selection, deployment and retention Field Experts.

**Responsibilities**:
Function 1 (incl. Expected results)
- Support the hiring Sections in preparing job profiles for TC project posts, as required;
- Liaise with ICAO/HR/Recruitment, Classification and Post Management (RCP) team to ascertain availability of applicants who have been interviewed, qualified and confirmed willingness for consideration for inclusion in the TCB roster;
- Liaise with ICAO HR/RCP and ONE UN team to facilitate the classification and determine grading of the posts in accordance with the laid down procedures.
- Compile and analyse background information, evaluate and pre-classify job descriptions in accordance with ICSC classification Master Standards for Professional Field posts, and provide draft rationale for the recommendations on levels of classification after consultation with FPS Management and counterparts in FOS/GAT/TSU prior to submission of the same to HR/RCP and One UN.
- Prepare the Classification Form, submit with relevant background information for approval through HR/RCP and follow up on status of classification submissions.
- Maintain accurate record of classified job descriptions to update the FPS Classification Log.

Function 2 (incl. Expected results)

Executes quality assurance checks on FRU’s administrative support team input and ensures accuracy and consistency in templates and outgoing correspondence to States/Aviation Authorities, Regional Offices and Experts in compliance with ISO standards, achieving results such as:

- Perform quality assurance function and act as FRU oversight focal point for internal and external quality audits.
- Maintain and make timely update(s) of field recruitment actions in the quality management tracking report.
- Document exceptions to the processes, prepare SOPs and support the adaptation process of Unit’s administrative support staff.
- Provide guidance, training support and whenever required, provide process and quality oversight on the work of the Recruitment Assistants in the daily operations to ensure appropriateness and efficacy in terms of accuracy, consistency, including adherence to procedural guidelines (quality).
- Update and ensure all applicable changes are reflected in the Summary of Entitlements and Benefits in line with UN common system of salaries, allowances and benefits.
- Prepare, review and validate turnover sheets, summary of entitlements and conditional offers to experts to ensure accuracy of information aligned to the classified grade level and remuneration scale of post under recruitment.
- Review recruitment documentation and make amendments arising from approved changes in recruitment policies and procedures.
- Monitor and timely updates of the FPS recruitment status tracking and reporting system.
- Flag deviations for further review by management and ensure that rules and regulations guiding the recruitment are adhered to;
- Generate draft documentation of procedures for newly adopted systems and processes.
- Unit focal point for internal and external ISO Audits
- Contribute to business improvement initiatives, and ensure availability of accurate information/advice and real time response(s) from FRU to management on request.
- Organize training and guidance sessions for the recruitment team and stakeholders such as FOS, GAT, TSU and ROs to assist in the implementation of newly adapted operational systems and processes.

Function 3 (incl. Expected results)

Updates and maintains a functional roster for TCB Experts, achieving results such as:

- Support the process of developing the Section’s recruitment outreach programmes to attract potential experts in the field.
- Undertake research and conduct searches for reference material, whenever necessary.

Function 4 (incl. Expected results)
- Prepare templates in the e-recruitment system, ready for advertisement of the posts and seek the necessary reviews and approvals to ensure quality control.
- Post advertisements in the e-recruitment system.
- Coordinate with the Business Support Section (BSS) on budgetary questions related to day-to-day post management;
- Prepare budgets and provide supporting documents, including background materials for presentation to the C/FPS for approval;
- Prepare and submit the necessary documentation including nomination letters to host governments, other contracting organizations to facilitate the process o

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