Executive Assistant

2 weeks ago


Winnipeg, Canada Manitoba Government Full time

THIS POSITION IS OPEN ONLY TO EMPLOYEES OF THE MANITOBA PUBLIC SERVICE.

**Executive Assistant**:
AY4 Administrative Secretary 4 (AY4)

Regular/full-time

Various Departments

Winnipeg MB

Advertisement Number: 43563

Salary(s): AY4 $51,368.00 - $59,973.00 per year

Closing Date: November 25, 2024

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities.

An eligibility list will remain in effect until exhausted or expired based upon operational requirements.

Conditions of Employment:

- Must be legally entitled to work in Canada
- Must maintain and provide a satisfactory Criminal Record Check.

Qualifications:
Essential:

- Extensive experience providing administrative and secretarial support to executive and senior level staff.
- Experience scheduling and coordinating meetings, travel arrangements, taking minutes, meeting preparation and day to day administrative support.
- Excellent written communication skills, with the ability to draft, format, edit and proofread correspondence on behalf senior level staff, with excellent attention to detail.
- Demonstrated political acumen and ability to effectively manage and maintain confidentiality when dealing with sensitive documents and information.
- Experience coordinating the flow of incoming and outgoing correspondence and maintaining and managing electronic and physical files.
- Strong interpersonal and verbal communication skills to interact professionally with management and stakeholders and maintain strong working relationships.
- Excellent time management skills with the ability to prioritize workloads and effectively manage deadlines and shifting priorities.
- Excellent problem-solving and decision-making skills.
- Ability to work independently and take initiative, while managing unexpected changes or last minute requests.
- Experience working with policies, procedures and guidelines.
- Proficiency in Microsoft Office, including Word, Excel, Outlook and PowerPoint.

Desired:

- Experience working with AIMS or SIMS.
Post secondary education in office administration is an asset.

**Duties**:

- Advertisement # 43563
- Talent Acquisition - Executive Recruitment
- Human Resource Services
- 608-330 Portage Avenue
- Winnipeg, MB, R3C 0C4
- Phone: 204-945-6892
- Fax: 204-945-0601

***

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.


  • Executive Assistant

    3 weeks ago


    Winnipeg, Canada The Dufresne Group Full time

    Executive Assistant Career Opportunity The Dufresne Group is currently seeking an Executive Assistant for our Dufresne Team within our Home Office located at 147 Commerce Drive in Winnipeg, MB. As an Executive Assistant you will be responsible for providing senior administrative support to the President & Vice President, Dufresne Furniture and Appliances...

  • Executive Assistant

    4 weeks ago


    Winnipeg, Canada Food Matters Manitoba Full time

    **Job Posting: Executive Assistant** **Position**: Executive Assistant **Organization**: Food Matters Manitoba **Location**: Winnipeg **Type**: Full-Time **About Us**: Food Matters Manitoba is a dedicated non-profit organization committed to supporting local communities through food security and sustainability initiatives. Our mission is to ensure that all...

  • Executive Assistant

    3 weeks ago


    Winnipeg, Canada Southeast Resource Development Council Corp. Full time

    Southeast Resource Development Council (SERDC) is seeking an organized, detail-oriented professional with a passion for providing high-level administrative support to join our team. The Executive Assistant reports directly to the SERDC Executive Director to provide executive support in a one-on-one working relationship. The Executive Assistant serves as the...

  • Executive Assistant

    7 days ago


    Winnipeg, Canada Canadian Centre for Child Protection Full time

    The Canadian Centre for Child Protection is a charitable organization dedicated to the personal safety of all children. We are seeking a highly skilled and motivated individual to fill the full-time position of Executive Assistant. The Executive Assistant is responsible for managing the day-to-day operational and administrative activities of the Executive...

  • Executive Assistant

    3 weeks ago


    Winnipeg, Canada Native Addictions Council of Manitoba Full time

    **Position Title**:Executive Assistant **Classification**:Full Time Permanent Position with possible overtime **Location**:1970 Main Street, Winnipeg, MB R2V 2B6 Background: Are you an organized, self-motivated, and detail-oriented individual passionate about supporting Indigenous peoples? We are looking for an Executive Assistant to provide comprehensive...

  • Executive Assistant

    4 weeks ago


    Winnipeg, Canada Matix Lumber Full time

    **Job Title: Executive Assistant** **Reports to: CEO** **Matix Lumber is looking for a full-time Executive Assistant (EA) to join our growing team. The EA would be responsible for providing a wide range of administrative support while maintaining the utmost confidentiality. Working closely with Senior Management and support staff, the EA would provide...

  • Executive Assistant

    2 weeks ago


    Winnipeg, Canada MANITOBA INSTITUTE OF TRADES AND TECHNOLOGY Full time

    -MITT is a post-secondary institute offering industry-driven, student-focused education in the areas of applied business, design and manufacturing technology, health care, human services, information communication technology, and skilled trades. We provide affordable, timely, skills-based education for learners seeking career entry as well as those looking...

  • Executive Assistant

    4 weeks ago


    Winnipeg, Canada Tundra Oil & Gas Limited Full time

    Tundra Oil & Gas is a Manitoba-based oil and gas exploration and production company and a wholly-owned subsidiary of Winnipeg-based James Richardson & Sons, Limited. Tundra’s head office is in Winnipeg, with additional offices in Virden, Estevan, and Calgary. At Tundra, we believe that our people are the foundation of our success, and we are dedicated to...

  • Executive Assistant

    2 weeks ago


    Winnipeg, Canada MANITOBA INSTITUTE OF TRADES AND TECHNOLOGY Full time

    MITT is a post-secondary institute offering industry-driven, student-focused education in the areas of applied business, design and manufacturing technology, health care, human services, information communication technology, and skilled trades. We provide affordable, timely, skills-based education for learners seeking career entry as well as those looking to...

  • Executive Assistant

    17 hours ago


    Winnipeg, Manitoba, Canada Cushman & Wakefield | Stevenson Full time

    Job Description Job Description Salary: Position Title:Executive Assistant to the CEO & Founder and the PresidentEmployment Type: Full-TimeApplication Deadline:February 1, 2025Purpose: Building trust through excellence.Vision: Relentlessly advancing commercial real estate to provide remarkable experiences.Culture: Stewardship and empowerment; integrity and...

  • Executive Assistant

    4 weeks ago


    Winnipeg, Canada Matix Lumber Full time

    **Job Title: Executive Assistant** **Reports to: CEO** **Matix Lumber is looking for a full-time Executive Assistant (EA) to join our growing team. The EA would be responsible for providing a wide range of administrative support while maintaining the utmost confidentiality. Working closely with senior management and support staff, the EA would provide...

  • Executive Assistant

    4 weeks ago


    Winnipeg, Canada Heidi headhunting Full time

    **Responsibilities**: - Manage executive calendars and schedule appointments - Coordinate meetings, conferences, and travel arrangements - Prepare reports, presentations, and correspondence - Conduct research and compile data to support executive decision-making - Handle incoming and outgoing communications on behalf of executives - Perform general clerical...

  • Executive Assistant

    3 weeks ago


    Winnipeg, Canada FWS Group Full time

    **Executive Assistant** **FWS Group of Companies is a fully integrated design, engineering, construction, and maintenance services firm.** We are advocates of the design-build approach to project development. Whether our clients are looking at greenfield construction or retrofitting an existing facility, we have the in-house expertise to take their project...

  • Executive Assistant

    4 weeks ago


    Winnipeg, Canada Paterson Grain Full time

    The Executive Assistant will be a highly resourceful team-player who is comfortable working in a fast-paced environment while remaining organized, flexible and efficient. This individual will have the ability to fully anticipate the needs of the Executive, remain cool and collected under pressure, and will possess excellent communication and time management...

  • Executive Assistant

    3 weeks ago


    Winnipeg, Canada Paterson GlobalFoods Full time

    The Executive Assistant will be a highly resourceful team-player who is comfortable working in a fast-paced environment while remaining organized, flexible and efficient. This individual will have the ability to fully anticipate the needs of the Executive, remain cool and collected under pressure, and will possess excellent communication and time management...

  • Executive Assistant

    3 weeks ago


    Winnipeg, Canada Paterson GlobalFoods Full time

    The Executive Assistant will be a highly resourceful team-player who is comfortable working in a fast-paced environment while remaining organized, flexible and efficient. This individual will have the ability to fully anticipate the needs of the Executive, remain cool and collected under pressure, and will possess excellent communication and time management...

  • Executive Assistant

    2 weeks ago


    Winnipeg, Canada Activate Games Full time

    **Enter the Game!** Activate is a tech company known for creating Canada’s first full-scale interactive gaming facility. We are experiencing significant expansion, and are looking to expand our finance team with the addition of an Executive Assistant. The Executive Assistant will be responsible for providing excellent support to the founders and executive...

  • Executive Assistant

    2 weeks ago


    Winnipeg, Canada Black Watch Entertainment Full time

    **Position: Executive Assistant** **Company: Black Watch Entertainment** **Winnipeg, Manitoba** Black Watch Entertainment, a full-service film and television production company, is seeking a highly organized and motivated **Executive Assistant** to join our dynamic team. This full-time position plays a pivotal role in ensuring smooth day-to-day operations...

  • Executive Assistant

    4 weeks ago


    Winnipeg, Canada FGC Health Full time

    **We are hiring a talented, team-oriented and enthusiastic Executive Assistant to join our growing team!** FGC Health LP owns, operates, and services independent pharmacies, medical clinics, home health care, and ambulatory care agencies. We connect healthcare businesses to our proprietary open-source technology platform, which enables health care...

  • Executive Assistant

    4 weeks ago


    Winnipeg, Canada Acculift Full time

    **Position Overview** The mission of the Executive Assistant is to operate in direct support of the CEO, tracking administrative details and clearing the path for him to lead the company. The Executive Assistant will be a key asset to the CEO and Leadership team in anticipating needs, allowing them to develop vision and strategy for all aspects of business...