Executive Assistant

2 weeks ago

Toronto, Canada The Sales Factory Full time

**About The Sales Factory**

The Sales Factory is a fast growth B2B prospecting company. We are on a mission to be the gold standard for outbound sales prospecting by helping organizations close more deals through stronger research, better qualification, and engagement early in the sales funnel. Over the past year, we have hired 100+ people and have no plans on slowing down. We are looking to hire people today that can help us build the team for tomorrow.

**The Opportunity**

We are currently seeking an experienced, highly organised, and exceptionally skilled Executive Assistant to provide unparalleled admin and logístical support directly to the Co-founders. In this role, you will take on and oversee diverse projects, manage the Co-founder's schedule, coordinate travel arrangements, draft, and edit correspondence, manage confidential files and records, and liaise with internal and external stakeholders on a wide range of projects.

The ideal individual will have the ability to exercise good judgement in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

**What You'll Be Doing**:

- Manage the co-founder’s schedules, including scheduling appointments and meetings, arranging travel, and managing daily tasks
- Prioritize and schedule daily meetings based on active incoming needs
- Manage and maintain confidential files and records
- Develop and maintain relationships to efficiently leverage expertise
- Be an ambassador for new technology and processes, and be eager to engage in continuous learning and development
- Assist the CEO in planning, implementing, and communicating any projects pertaining to the goals and mission of the company.

**What You Bring To The Table**:

- Post-secondary education and/or relevant experience
- Proficiency in Google Suite as well as tech savvy with a proven ability to learn customized software/tools
- Outstanding time management and organizational skills in a demanding fast-paced environment
- Proven ability to prioritize and meet multiple and/or unexpected deadlines
- Strategic thinking skills combined with the ability to problem solve and anticipate the executive’s needs and be solution-oriented
- Agility and flexibility in response to changing priorities and needs with proactive follow-through
- Demonstrated ability to communicate effectively both verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner
- Ability to work both independently and collaboratively, resolve issues, prioritize workload, and to be flexible to meet and adapt to changes in organizational priorities
- Keen attention to detail and good sense of judgement
- Eager and adept at jumping in and supporting the team where and when needs arise

**What We Offer**:

- Competitive salary
- Full medical coverage (medical, dental, vision)
- Flexible working hours
- Events and activities both team-based and company-wide that inspire, educate, and cultivate well-being

We have all the usual perks and benefits but what we can really offer you is a fantastic work environment powered by an amazing team

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