Administrative Officer

1 month ago

Winnipeg, Canada Manitoba Government Full time

**Administrative Officer**:
CL4 Clerk 4

Regular/full-time

Department of Consumer Protection and Government Services

Claimant Adviser Office, Consumer Protection

Winnipeg MB

Advertisement Number: 42051

Salary(s): CL4 $51,141.00 - $58,252.00 per year

Closing Date: December 3, 2023

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

An eligibility list may be created for similar positions and will remain in effect until exhausted.

The Department of Consumer Protection & Government Services is seeking a highly motivated and experienced individual to fill the position of Administrative Officer (CL4). The Administrative Officer acts as the intake officer for the Claimant Adviser Office (the CAO) providing information to claimants with respect to the function of the CAO, the appeal process and the Manitoba Public Insurance Act (“MPIC Act”) as it relates to the claimant’s appeal. In addition, the position oversees the financial and administrative operation of the CAO and acts as administrative support to the role of the Director.

The Manitoba Government has a comprehensive benefit package which includes extended health care, health spending account, dental care, vision care, long term disability insurance, group life insurance, maternity/paternity leave, family related leave, and a defined pension plan (some pension plans allow for portability between the Civil Service Superannuation Board and employers).

Conditions of Employment:

- Must be legally entitled to work in Canada
- Must provide and maintain a satisfactory Criminal Record Check

Qualifications:
**Essential**:

- Post-secondary education in administration, accounting, finance, economics, or a similar field, and experience performing clerical and administrative duties. An equivalent combination of related education, and extensive work experience may be considered.
- Financial management experience, including: financial reporting, accounting and the preparation and/or management of budgets and cash flows.
- Experience in office administration including managing staff, files and office logistics.
- Ability to work independently and demonstrate a high level of initiative.
- Effective verbal communication skills with the ability to present information to a broad range of internal and external clients.
- Excellent written communication skills, to produce a variety of documents for various audiences.
- Strong accuracy and attention to detail.
- Strong interpersonal skills, with the ability to develop and maintain strong working relationships with various stakeholders.
- Strong organizational and time management skills, including the ability to prioritize work to meet strict deadlines.

**Desired**:

- Experience working with SAP or similar computerized systems.

**Duties**:
The Administrative Officer acts as an Intake Officer for the office, providing accurate information on the role and function of the office and the MPIC Act as it relates to appeals of Internal Review Decisions. The position assists clients identify and file the appropriate documentation within specified deadlines, to the Automobile Injury Compensation Appeal Commission. The position is responsible for processing, producing and maintaining financial documentation and financial reports, as well as various administrative duties including creating physical and electronic files, preparing and receiving correspondence, scheduling meetings, processing and archiving closed files, and other related administrative duties. The Administrative Officer also provides comprehensive administrative support to the Director including the preparation of draft policies and scheduling meetings. This position provides direct supervision to administrative staff.
- Advertisement # 42051
- Talent Acquisition
- Human Resource Services
- 600-259 Portage Avenue
- Winnipeg, MB, R3B 2A9
- Phone: 204-945-7518
- Fax: 204-945-0601

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

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