Administration & Operations Specialst

2 months ago

Vancouver, Canada Canadian Centre for Policy Alternatives - British Columbia Office Full time

**Administration & Operations Specialist**

**Start Date**: We aim to fill the position as soon as possible.

**Duration**: Permanent full-time (35 hrs/week) This is a full-time onsite position and the employee is expected to work from the office 5 days a week (Mon-Friday)

**Salary and working conditions**: The annual full-time starting salary range is $63,681 (plus employer matching pension contribution) rising to $84,657 on a six year pay scale. The CCPA-BC is a unionized workplace with a six-step grid, six weeks of vacation to start (including a year-end holiday office closure), a pension plan, and a generous benefits package that includes employer-paid extended health, long-term disability and life insurance. As an employer, CCPA-BC is committed to work-life balance. While some scheduling flexibility is required on occasion, this position is not expected to work overtime other than in unusual circumstances.

**Commitment to Diversity, Equity, and Inclusion**

**Position summary**

Reporting to the Associate Director of Operations & Finance, the role will be responsible for coordinating and carrying out various administrative and development functions, including:

- Maintaining CCPA-BC’s operations, including liaising with suppliers, contractors, and building maintenance as required. Maintaining office supplies inventory;
- Providing administrative support to the management team, assisting with the organization & coordination of internal & external events;
- Assembling cash and cheque deposits, including secure transfer to bank, and secure storage between transfers;
- Administering the day-to-day financial activities of the CCPA BC Office (including payables, invoicing and receipt of revenues);
- Participate in the coordination and the organization of CCPA-BC’s annual fundraising gala and other events;
- Coding all income, invoices Visa receipts, and statements;
- Processing donations, including data entry in the donor database;
- Ensuring data integrity and accuracy in our donor database;
- Creating reports for tracking donation reconciliation in monthly financial statements;
- Supporting development staff and the management team by running database queries, such as donor recognition lists, invitation lists, mailing lists, etc;
- Assisting with data analysis and monitoring donation trends;
- Ensuring all organizational supporters are in good standing, preparing correspondence, supporting funding proposals, tabling at annual conventions.

**Qualifications and skills**
- This position is suited to someone who enjoys administrative duties and takes pride in performing them with accuracy and speed;
- College Diploma or a combination of education and work experience in Office Administration, data processing or a related field;
- Strong proficiency working with computers and is able to learn new software quickly. Specifically, we are seeking someone who is able to work effectively with complex spreadsheets; has experience working with databases (specific experience with Nationbuilder and/or DonorPerfect is an asset); Google Drive; related experience using accounting software, and familiarity with payroll software;
- Commitment of the CCPA’s purpose and values of social, economic and environmental justice;
- Ability to work collaboratively in a team environment and contribute to a positive office culture;
- Experience working with a non-profit organization is desirable.

**To apply**

**About the CCPA-BC**

**Job Types**: Full-time, Permanent

**Salary**: $63,681.00 per year

**Benefits**:

- Casual dress
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Data entry: 2 years (preferred)
- Administrative experience: 2 years (preferred)

Work Location: In person

Application deadline: 2024-04-11
Expected start date: 2024-04-22

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