Administrative Assistant

6 months ago

Ottawa, Canada Groupe ABS Full time

La description français suit la description anglaise_

**Job summary**

**Responsibilities**:
Team Manager
- Provide administrative support to the geotechnical, environmental, and materials Engineering departments (calendar management, secretarial tasks);
- Carry out correction, revision, and layout of documents;
- Check documents such as expense accounts, time sheets, etc.;
- Plan meetings, prepare agendas, take notes, write minutes;
- Make various reservations (hotels, cars, training, etc.);
- Provide administrative support to project managers in the execution and monitoring of their ongoing projects;
- Collaborate with all the administrative assistants to respect and improve procedures within the ABS Group;
- Proceed with filing;
- Any other tasks related to the position.

**Profile**:

- Hold a degree in administration;
- Have a minimum of 2 years of experience as an administrative assistant;
- Have experience in invoicing;
- Proficiency in Office Suite 2010 (Excel, Word, Outlook);
- Excellent knowledge of the French and English language, both spoken and written;
- Resourcefulness, initiative, and sense of responsibility;
- Excellent analytical skills, rigor, precision, and attention to details;
- Understanding of procedures, versatility, and organizational skills;
- Excellent customer service, professionalism, and courtesy;
- Ability to manage time effectively and to perform tasks conscientiously;
- Ability to work as part of a team and in a dynamic environment;
- Demonstrate an ability to maintain harmonious relationships with peers.

**ABS Advantages**:

- Flexible schedule;
- Various shifts available (day, evening, weekend) with eligible incentive;
- Competitive salary and possibility for overtime;
- Benefits from day 1 (group insurance | RRSP | virtual medicine, available 24/7 | EAP);
- Deferred Profit Sharing Plan (DPSP);
- Recognition: any time is a good time to celebrate
- Several committees in place for social activities

**Work in a dynamic, team-oriented environment**

** Please note that the use of the masculine gender is used without any discrimination and solely for the purpose of simplifying the text**

**_Descrption française_**

**Sommaire du poste**
- Relevant du Directeur, le titulaire du poste agira à titre d’adjointe administrative pour le bureau dOttawa.**Principales responsabilités**
- Assurer un suivi administratif pour les expertises géotechnique, environnement et ingénierie des matériaux;
- Compiler divers renseignements et rédiger des lettres, rapports dont les résultats de laboratoires, courriels, etc.;
- Effectuer la correction, la révision et la mise en page de documents;
- Produire les documents nécessaires à la préparation des factures (feuilles de temps et formulaires);
- Planifier des réunions, préparer les ordres du jour;
- Effectuer diverses réservations (hôtels, voitures, formations, etc.);
- Fournir un soutien administratif aux gestionnaires de projets dans l’exécution et le suivi de leurs projets en cours;
- Collaborer avec l’ensemble des adjoints administratifs afin de respecter et d’améliorer les procédures au sein du Groupe ABS;
- Classer et modifier au besoin le système de classement ;
- Effectuer toutes autres tâches connexes.

**Profil**
- Avoir un minimum de 2 ans dexpérience en tant quadjoint(e) administratif(ve);
- Avoir de l’expérience en facturation;
- Maîtrise de la suite Office 2010 (Excel, Word, Outlook);
- Excellente connaissance du français et de l’anglais, tant à l’oral qu’à l’écrit;
- Débrouillardise, esprit d’initiative et sens des responsabilités;
- Excellentes capacités d’analyse, rigueur, précision et souci du détail;
- Compréhension des procédures, polyvalence et sens de l’organisation;
- Excellent service à la clientèle, professionnalisme et courtoisie;
- Capacité à gérer efficacement son temps et à effectuer ses tâches consciencieusement;
- Capacité à travailler en équipe et dans un environnement dynamique;
- Démontrer une capacité à maintenir des relations harmonieuses avec ses pairs.

**Avantages ABS**:

- Horaire flexible;
- Différents quarts de travail (jour, soir, fin de semaine) prime éligible;
- Salaire compétitif et possibilité de temps supplémentaire;
- Avantages sociaux dès jour 1 (assurances collectives | REER | médecine virtuelle, disponible 24/7 | PAE);
- Régime de participation différé aux bénéfices (RPDB);
- Reconnaissance : tout moment est bon pour célébrer
- Plusieurs comités en place pour des activités sociales

**Travaillez dans une équipe dynamique où lesprit déquipe est au rendez-vous **
- ** Veuillez prendre note que l’usage du genre masculin est utilisé sans aucune discrimination et uniquement dans le but d’alléger le texte

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