Tenders and Contracts Specialist

6 months ago

SaintLaurent, Canada bioMérieux Full time

**Position Summary**:
Responsible for Customer quotes, tenders & contract lifecycle management ensuring alignment with bioMérieux’s approved guidelines while also meeting our Customers’ requirements to ensure a positive outcome for all stakeholders.

**Primary Responsibilities**:

- Prepare quotes:

- Work closely and coordinate with all stakeholders to ensure project timescales and needs are met;
- Review and/or prepare documents, including terms & conditions and prices and get all necessary approvals;
- Provide analysis and insight to ensure commercial offers are aligned with the company’s vision as well as strategic Customer account management;
- Ensure compliance with all corporate policies and local regulations.
- Play a key role in tenders/RFI/RFQ, etc.:

- In charge of daily tender scouting activities;
- During the tender response process:

- Read all tender documents;
- Actively lead and coordinate with all stakeholders to ensure project timescales and needs are met;
- Actively participate in the preparation & review of tender response documents, including terms & conditions and prices and get all necessary approvals;
- Provide analysis and insight;
- Ensure compliance with all corporate policies and local regulations.
- Review Customer contracts and ensure contract deliverables are met to ensure compliance and minimize risks for the organization.
- Accountable for on-time invoicing: enter contracts/orders/transactions in systems in a timely manner while ensuring quality of data entry.
- Facilitate an organization of continuous improvement and high efficiency:

- Proactively identify opportunities for improvement and increased efficiency, including reports and other intelligence essential to stakeholders;
- Assist stakeholders in identifying and understanding process/system/tool bottlenecks and inconsistencies;
- Proactively monitor and strive to maintain high levels of quality, timeliness, accuracy, and process consistency in all activities and systems;
- Ensure we have no single point of contact situations to minimize risks for the organization;
- Act as a gatekeeper of data quality and integrity.

**Typical Studies-Experience, Skills and Qualifications**:

- Studies-Experience:

- 5+ year of relevant experience
- Cegep or University degree in Business or Administration or equivalent with the required years of experience.
- Knowledge and experience of Canadian healthcare systems is an asset.
- Skills and Qualifications:

- Excellent spoken and written communication in both French and English.
- Organized, autonomous, highly detail-oriented.
- Customer and solution oriented.
- Agile and able to capitalize on change.
- Able to work independently as well as part of a team.
- Strong focus on continuous improvement and efficiency.
- Growth mindset. Leadership.
- Strong analytical skills.
- Proficient with MS Office, ERP (ideally SAP), and CRM (ideally Salesforce).
- Ability to work in a national environment.
- Good knowledge of laws on public procurement an asset.

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