Front of House Coordinator

5 months ago

Mississauga, Canada Mimecast Full time

Come join our Global Facilities team here at Mimecast as a Front of House Coordinator. As the first point of contact for the company, you will possess outstanding communication skills with a bright and enthusiastic disposition. You are proactive, have a team spirited attitude that can bring energy and initiative to this expanding and highly successful cybersecurity company. Based in our new Mississauga office, you will assist with regional administration within the facility and across the organization, as needed.

What You'll Do- Supervision and review of all calculations and workings prepared by junior team member- Initial point of contact for all Mimecasters in the Mississauga office- Be part of the global Mimecast facilities team and assist facilities teams in other regions as required- Coordinate first aid and fire safety as per building and statutory requirements- Meet and greet clients and visitors, ensure Mimecast visitor processes are followed- Ensure effective and professional telephone communications by answering any incoming calls, taking messages and/or forwarding to the individual- Sort daily post/deliveries/couriers, manage invoicing from landlord and suppliers.- Arrange catering for meetings and events as required- Ensure daily checks of offices and kitchen areas, purchase office consumables as required, including beverages and food items and refreshment facilities- Work with contracted housekeeping team to ensure the office is consistently kept in the best state including periodic checks of cleaning and maintenance items with appointed contractors- Assist with daily facilities operations and liaise with building management, submitting maintenance requests and raising permits- Work with Regional IT and liaise with regional team and suppliers, including issuance of staff access passes, assist with supply and return of IT equipment and access for maintenance contractors- Help out with planning of company events

What You'll Bring- 2 - 4 years of administrative experience- Proficiency with Microsoft Office, Word, Excel, and PowerPoint- Outstanding organizational skills, accuracy and attention to detail and the ability to multitask- Written and verbal skills with strong grammatical, proofreading, typing and note taking skills- Ability to work independently, flexibly and use discretion- Excellent interpersonal skills, including a pleasant positive demeanor and a proactive approach- A solid understanding of the goals and objectives of the business and their own personal goals- Recognize that customer satisfaction is a principle measure of our business and our values

What We Bring

At Mimecast, we offer more than just a job; we provide a pathway to a rewarding and fulfilling career. Joining our team means gaining access to a vibrant workplace culture that fosters innovation, collaboration, and continuous learning. With opportunities for professional growth and development, along with a supportive environment that values diversity and inclusivity, Mimecast empowers individuals to thrive and make a meaningful impact in the rapidly evolving world of cybersecurity and cloud technology.

LI-ND1

DEI Statement

Cybersecurity is a community effort. That’s why we’re committed to building an inclusive, diverse community that celebrates and welcomes everyone - unless they’re a cybercriminal, of course.

We’re proud to be an Equal Opportunity and Affirmative Action Employer, and we’d encourage you to join us whatever your background. We particularly welcome applicants from traditionally underrepresented groups.

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