Administrative Assistant

1 month ago

Southport, Canada Canadian Base Operators Full time

**ABOUT THIS CAREER OPPORTUNITY**

Canadian Base Operators' Southport team is growing If you are a committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you. As a proud partner with Kelowna Aerospace Defence Programs, we deliver numerous support services tailored to our client, the Royal Canadian Air Force (RCAF).

The Administrative Assistant is a part-time permanent role located in Southport, MB and reports to the Financial Analyst. Their primary focus is to provide administrative support to our office team. Must be able to work Monday to Friday, from 8:00 am - 12:00 pm. Additional hours will be offered to cover off other admin personnel. Duties and responsibilities include but are not limited to:

- Receive, review and accurately enter timesheets into online database/accounting system
- Maintain manual and electronic files
- Create, process and close WO's and purchase orders
- Order and maintain office supplies and equipment
- Assists in sorting incoming and electronic mail
- Plan and prepare meetings and events as needed
- Provide back-up for other administrative personnel
- Operate office machines
- Receive visitors and notify of their arrival
- Assist with health and safety administrative duties as needed
- Ensure work is performed in compliance with established safety and confidentiality requirements
- Participate in the prevention of workplace incidents and promote a safe working environment

**COMPETENCY REQUIREMENTS**
- Change Orientation
- Communicates Effectively
- Customer Focus
- Problem Solving and Innovation
- Teamwork and Collaboration

**EDUCATION REQUIREMENTS**
- High School Diploma or equivalent
- Completion of post-secondary school or administrative courses an asset

**WORK EXPERIENCE REQUIREMENTS**
- 1-3 years of administrative experience in an office environment

**SKILLS, ABILITIES, AND OTHER REQUIREMENTS**
- High attention to detail and accuracy
- Intermediate use of MS Office (Word, Excel, Outlook)
- Organized and demonstrated time management
- Self-motivated, reliable and resourceful
- Exceptional verbal and written communication
- Must ensure confidentiality of information that is being accessed
- Proficient user of JD Edwards or be capable of being trained
- Eligible to obtain an Enhanced Reliability Security clearance by the Canadian Industrial Security Directorate

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