Administrative Assistant

2 weeks ago

Southport, Canada KF Aerospace Full time

ADMINISTRATIVE ASSISTANT

FAcT (Future Aircrew Training) Transition

We're all about the craft.

KF Aerospace is proud to deliver innovative aircraft solutions for corporate, commercial, and military customers worldwide. Launched over 50 years ago out of Canada's Okanagan Valley, KF has grown to specialize in a wide range of aviation services including maintenance and modifications, air cargo operations, military pilot training and aircraft leasing. With facilities across Canada, KF is home to over 1,100 strong, highly skilled individuals. Our passion for our craft fuels every project we touch.

JOB OVERVIEW

The Administrative Assistant reports to the Transition Manager for the FAcT Southport site and is responsible for providing administrative support to the Transition Manager. The Transition Phase will 3-7 years until completion. This is a 3-year term position.

DUTIES AND RESPONSIBILITIES

The Administrative Assistant position is responsible for the following key areas:

  • Provide administrative support to the Transition Manager
    1. Prepare, update and edit letters, memos, reports, etc. from written drafts or other sources

Arrange, schedule and attend meetings regularly

  1. Book and communicate necessary travel arrangements
  2. Identify and prepare materials and information needed for meetings including, but not limited to:
    • Joint Management Office Meetings
    • Training Development Team Meetings
    • Integrated Test Team Meetings
    • Operational Integrated Working Group Meetings
    • Training Plan Writing Boards
  3. Prepare and distribute minutes, and act as necessary back-up for the various meetings listed above and various weekly, monthly, quarterly meetings
  • Perform miscellaneous job-related duties as assigned by the Transition Manager
  • Hold and maintain confidential files

REQUIREMENTS

  • Office Administration post secondary education preferred
  • Excellent and professional communication skills, both written and spoken
  • Strong knowledge of MS Office, including Word, Excel, PowerPoint, Publisher and Outlook
  • Experience providing executive level support
  • A communicative and enthusiastic personality
  • Flexibility and adaptability
  • Superior attention to detail
  • Demonstrated organizational skills and priority establishment
  • Must be self-motivated and accustomed to taking initiative
  • travel ability to travel is required up to 50% of the time
  • Ability to obtain and maintain a Public Works and Government Services Enhanced Reliability Clearance

BENEFITS

Full-Time staff benefits include (but are not limited to):

  • Medical and Dental Coverage
  • Health and Personal Spending Account
  • Disability, Critical Illness, and Life Insurance

Employee & Family Assistance Program

  • Employee Pension
  • Remote work up to 50%

HOW TO APPLY

Be a part of our craft. Apply for the Administrative Assistant position at today

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