Property Administrator

5 months ago

Oshawa, Canada Precision Property Management Full time

**About the Job**:
Property Administrator - Non-Profit Residential Housing Community.

Immediate opening.

**Working in property management is a secure, stable, challenging and rewarding career for individuals who like to work hard, keep busy, and solve problems.**

The Property Administrator plays a vital role in the day-to-day management of a housing community including providing kind and courteous services to residents, dealing with maintenance contractors, and finding a solution

We are looking for a self-directed mature, self-motivated, kind, and efficient person who is down-to-earth, friendly, cheerful and approachable, but capable of standing firm when needed.

**Details**:

- This is a full-time job, 40 hours per week, Monday to Friday. Attendance at one evening board meeting per month and one late night open office (11 am to 7 pm) per week are required.
- Staff will be given time off in exchange for any additional hours worked for Board meetings.

**The role of the Property Administrator is to act as**:

- The agent of the management team.
- Resource person for the management team, other staff, committees, and clients/visitors.
- The first point of contact for residents and to work with the management team in:

- Setting objectives, goals, by-laws, and management procedures.
- Making sure that these and other basic controls are in place and are followed.
- The Administrator carries out this role in three major areas of responsibility. They are:

- Financial management.
- Resident relations.
- Office and administrative management.

**The following are the tasks for which the Administrator is responsible**:
**Office Administration and Routines**:

- The Administrator is responsible for the efficient administration of the office and its systems.
- Make credit union and/or bank deposits.
- Control the petty cash system.
- Producing and circulating reports, minutes, agendas and other documents when needed.
- Make room bookings for members.
- Personal use of the meeting room.
- Order office supplies.
- Organize re-cycling of office paper.
- Handle deliveries and mail.
- Handle reception and telephone during open office hours.
- Take recorded telephone messages and pass them to the appropriate person.
- Maintain parking records in the office and on-call book. Assign parking spaces to members.
- Administer the Parking By-law.
- Send notices of late payments, arrears, NSF cheques and reminders of payments due.
- Setting up a complete filing system for all records, documents and minutes.
- Circulating reports, minutes, agendas and other documents when needed.
- Inquiries, applicants and new members.
- Help to organize information sessions and prepare materials for interviews.
- Follow co-op procedures in coordinating move-out and move-in.
- Support the membership committee.
- Contact utility companies when occupants move out and new members move in
- Process the move-out charges and details.

**Members/Tenants**:

- Reply to members.
- Inquiries and concerns and refer them to the staff person who can respond to them.
- Work with the manager to prepare and deliver material for members' meetings.
- Work with the manager to prepare for members' meetings.
- Send notices of housing charge changes and other notices as the manager directs.

**Financial**:

- Prepare cheque requisitions and cut cheques.
- Making all deposits on time.
- Controlling the petty cash system.
- Reviewing financial statements.
- Giving members notice of changes to housing charges.
- Issuing late payment, arrears and N.S.F. notices.
- Calculating housing charges and adjustments.
- Maintaining external, internal and subsidy waiting lists.
- Setting up confidential files for households receiving subsidies.

**Qualifications and Skills**:

- Experience with residential housing administration is an asset. Skilled in using accounting-related computer software is an asset.
- The capacity to provide professional, kind, caring customer service is an asset.
- A positive, helpful, and friendly attitude is an asset.

**About Precision Property Management**:

  • Property and Leasing Administrator

    5 months ago

    Oshawa, Canada Prism Property Management Full time

    Duties: - Show the units to potential tenants, excecute leases and renewals. File and maintain property records, including leases, contracts, and correspondence. - Negotiate lease terms and conditions with tenants - Assist in the management of customer relationships and address any concerns or issues - Perform data entry tasks to update property information...

  • Property Administrator

    5 months ago

    Oshawa, Canada Rentaplex Inc. Full time

    We are a rapidly growing business that specialize in residential and commercial rental properties. Our properties are clean, quiet and attract quality residents who will attest to our unique standards of service. We are seeking an honest, hardworking, reliable individual to join our team. This individual must hold a valid Drivers Licence. Can work...

  • Intellectual Property Officer

    3 months ago

    Oshawa, Canada Ontario Tech University Full time

    **Intellectual Property Officer** **Tracking Code: req1289** **Faculty/Department**: Office of VP, Research and Innovation **Number of Positions**:1 **Appointment Type**: Full-Time Continuing **Hours of Work**: hours per week **Salary Range**:Level 10 - Starting Salary, Step 1 $89,358 **Posting Date**:August 13, 2024 **Closing Date**: August 20,...

  • Tenant Services Coordinator

    5 months ago

    Oshawa, Canada Stoneridge Property Management Full time

    Start Date: ASAP Work for a successful Property Management Company within Durham Region. Area of Work: Durham Region (Whitby, Oshawa, Bowmanville, Ajax & Pickering). There may be some travel to Lindsay, Port Hope, Peterborough on very rare occasions. Must own vehicle and license, NOT OPTIONAL **TENANT SERVICES COORDINATOR** Stoneridge Property Management...

  • Administrative Assistant

    5 months ago

    Oshawa, Canada CMHA Durham Full time

    **OVERVIEW** This position provides administrative support to the Facilities within the Canadian Mental Health Association Durham (CMHA Durham). **RESPONSIBILITIES** - Provides administrative and reception support to the Facilities department acting as main point of contact - Meeting Agenda and Minutes. - Formulates work orders to internal...

  • Customer Service Administrative Assistant

    2 months ago

    Oshawa, Canada Durham Region Non Profit Housing Corporation Full time

    **ABOUT DURHAM REGION NON-PROFIT HOUSING CORPORATION**: Durham Region Non-Profit Housing Corporation (DRNPHC) is a social and affordable housing provider in the Region of Durham providing homes to tenants with low and moderate-incomes in approximately 1200 affordable rental units throughout 18 residential properties. Our portfolio includes multiple high-rise...

  • Customer Service Administrative Assistant

    5 months ago

    Oshawa, Canada Durham Region Non Profit Housing Corporation Full time

    **ABOUT DURHAM REGION NON-PROFIT HOUSING CORPORATION**: Durham Region Non-Profit Housing Corporation (DRNPHC) is a social and affordable housing provider in the Region of Durham providing homes to tenants with low and moderate-incomes in approximately 1200 affordable rental units throughout 18 residential properties. Our portfolio includes multiple high-rise...

  • Administrative Assistant

    6 months ago

    Oshawa, Canada CMHA Durham Full time

    **OVERVIEW** This position provides administrative support to the Finance department within the Canadian Mental Health Association Durham (CMHA Durham). **RESPONSIBILITIES** - Provides administrative support to the Finance department - Maintains and develops filing systems within the Finance department - Provides data entry duties including statistical...

  • Customer Service Administrative Assistant

    2 days ago

    Oshawa, Canada Durham Region Non Profit Housing Corporation Full time

    **Position**: Customer Service Administrative Assistant **Position Reports To: Manager**, Facilities Operations **Compensation**:Annual Salary, group benefits and OMERS pension **Work Location**:Head Office, 28A Albert Street, Oshawa, ON **Work Hours**:Monday - Friday 8:30 a.m. - 4:30 p.m. **ABOUT DURHAM REGION NON-PROFIT HOUSING CORPORATION**: Durham...

  • Housing & Leasing Coordinator

    5 months ago

    Oshawa, Canada Campus Living Centres Full time

    **1. Position Summary and Job Magnitude** The Off-Campus Housing Coordinator oversees all aspects of the building operations including: tenant relations, lease signing, office administration, housekeeping, maintenance, finance, and staff development. The Off-Campus Housing Coordinator must possess strong communication skills, both verbal and written, and...

  • Seeking Support Professional

    4 weeks ago

    Oshawa, Ontario, Canada Faizal] Full time

    We are seeking a highly skilled and motivated General Support Worker to join our team at Faizal. The successful candidate will be responsible for assisting with a variety of office and property responsibilities.Key Responsibilities:Scanning and filing important documentsAnswering phone calls and responding to emailsProviding administrative support to the...

  • Live in Building Superintendent

    4 days ago

    Oshawa, Canada Medallion Corporation Full time

    Summary of Function: Under the direction of the Property Manager, you will oversee the co-ordination of all work necessary to maintain the property. Major Responsibilities: Administration:· Serve all legal documentation pertaining to non-payment of rent and/or further Landlord-Tenant litigation as directed by the Property ManagerCompactor Room (If...

  • Live in Building Superintendent

    4 days ago

    Oshawa, Canada Medallion Corporation Full time

    Summary of Function: Under the direction of the Property Manager, you will oversee the co-ordination of all work necessary to maintain the property. Major Responsibilities: Administration: · Serve all legal documentation pertaining to non-payment of rent and/or further Landlord-Tenant litigation as directed by the Property Manager Compactor...

  • Live in Building Superintendent

    5 days ago

    Oshawa, Canada Medallion Corporation Full time

    Summary of Function: Under the direction of the Property Manager, you will oversee the co-ordination of all work necessary to maintain the property. Major Responsibilities: Administration:· Serve all legal documentation pertaining to non-payment of rent and/or further Landlord-Tenant litigation as directed by the Property ManagerCompactor Room (If...

  • Customer Service Assistant

    3 weeks ago

    Oshawa, Ontario, Canada Faizal Full time

    Job Title: General Support WorkerAt Faizal, we are seeking a dedicated and detail-oriented General Support Worker to join our team. The ideal candidate will be responsible for assisting with various office and property responsibilities.Key Responsibilities:Scanning and filing important documentsAssisting with administrative tasksMaintaining a clean and...

  • Summer Camp Director

    1 week ago

    Oshawa, Canada Scouts Canada Full time

    **Summer Camp Director, Camp Samac, Oshawa, Ontario** **Fixed Term Contract: 9** **Months** (January 2025 to September 2025) **Location**: Hybrid opportunity with summer camp location at **Camp Samac, Oshawa, Ontario** Do you want to be part of creating amazing outdoor adventures for youth? At Scouts Canada our mission is “to help develop well-rounded...

  • Live-in Resident Manager/superintendent

    5 months ago

    Oshawa, Canada Q RESIDENTIAL Full time

    _**Q Residential **_**is looking for a dynamic team of two to join us as on-site live-in Resident Managers. **If you or your partner have strong maintenance or administrative skills, a background in tenant or client relationships, and a desire to learn in a fast paced exciting work environment - we want you! **Who We Are** Q Residential is a growing...

  • Live-in Assistant Resident Manager/superintendent

    6 months ago

    Oshawa, Canada Q RESIDENTIAL Full time

    Q Residential is a growing apartment management company, focused on matching unique client needs and lifestyles, with well-appointed, secure and superbly maintained residences, in quality locations. Our vision is to continue our growth by ensuring our tenants and employees receive professional and courteous service. **Reasons to Join Our Team** -...

  • Operations Coordinator, Municipal Law Enforcement

    3 months ago

    Oshawa, Canada City of Oshawa Full time

    A progressive city of 187,800 people located just a short 30-minute drive from Toronto, the _**_City of Oshawa_**_ is one of Canada’s fastest growing communities that is exceptionally positioned to live, work, learn and invest. Its strategic pursuit of sustainable growth, excellent community service delivery and co-operative partnerships have enhanced its...

  • Residential Building Maintenance/superintendent

    5 months ago

    Oshawa, Canada Cogir Real Estate Full time

    At COGIR Real Estate we believe the key to success resides in healthy communication, constant improvement of our business practices, as well as in our team of competent and passionate people who go beyond our clients’ expectations while maintaining their trust and confidence. You wish to join a passionate company ? Don’t search anymore! Cogir Real...