Property Administrator

1 week ago

Oshawa, Canada Precision Property Management Full time

**About the Job**:
Property Administrator - Non-Profit Residential Housing Community.

Immediate opening.

**Working in property management is a secure, stable, challenging and rewarding career for individuals who like to work hard, keep busy, and solve problems.**

The Property Administrator plays a vital role in the day-to-day management of a housing community including providing kind and courteous services to residents, dealing with maintenance contractors, and finding a solution

We are looking for a self-directed mature, self-motivated, kind, and efficient person who is down-to-earth, friendly, cheerful and approachable, but capable of standing firm when needed.

**Details**:

- This is a full-time job, 40 hours per week, Monday to Friday. Attendance at one evening board meeting per month and one late night open office (11 am to 7 pm) per week are required.
- Staff will be given time off in exchange for any additional hours worked for Board meetings.

**The role of the Property Administrator is to act as**:

- The agent of the management team.
- Resource person for the management team, other staff, committees, and clients/visitors.
- The first point of contact for residents and to work with the management team in:

- Setting objectives, goals, by-laws, and management procedures.
- Making sure that these and other basic controls are in place and are followed.
- The Administrator carries out this role in three major areas of responsibility. They are:

- Financial management.
- Resident relations.
- Office and administrative management.

**The following are the tasks for which the Administrator is responsible**:
**Office Administration and Routines**:

- The Administrator is responsible for the efficient administration of the office and its systems.
- Make credit union and/or bank deposits.
- Control the petty cash system.
- Producing and circulating reports, minutes, agendas and other documents when needed.
- Make room bookings for members.
- Personal use of the meeting room.
- Order office supplies.
- Organize re-cycling of office paper.
- Handle deliveries and mail.
- Handle reception and telephone during open office hours.
- Take recorded telephone messages and pass them to the appropriate person.
- Maintain parking records in the office and on-call book. Assign parking spaces to members.
- Administer the Parking By-law.
- Send notices of late payments, arrears, NSF cheques and reminders of payments due.
- Setting up a complete filing system for all records, documents and minutes.
- Circulating reports, minutes, agendas and other documents when needed.
- Inquiries, applicants and new members.
- Help to organize information sessions and prepare materials for interviews.
- Follow co-op procedures in coordinating move-out and move-in.
- Support the membership committee.
- Contact utility companies when occupants move out and new members move in
- Process the move-out charges and details.

**Members/Tenants**:

- Reply to members.
- Inquiries and concerns and refer them to the staff person who can respond to them.
- Work with the manager to prepare and deliver material for members' meetings.
- Work with the manager to prepare for members' meetings.
- Send notices of housing charge changes and other notices as the manager directs.

**Financial**:

- Prepare cheque requisitions and cut cheques.
- Making all deposits on time.
- Controlling the petty cash system.
- Reviewing financial statements.
- Giving members notice of changes to housing charges.
- Issuing late payment, arrears and N.S.F. notices.
- Calculating housing charges and adjustments.
- Maintaining external, internal and subsidy waiting lists.
- Setting up confidential files for households receiving subsidies.

**Qualifications and Skills**:

- Experience with residential housing administration is an asset. Skilled in using accounting-related computer software is an asset.
- The capacity to provide professional, kind, caring customer service is an asset.
- A positive, helpful, and friendly attitude is an asset.

**About Precision Property Management**:

  • Property Administrator

    3 weeks ago

    Oshawa, Canada Apex Property Management & Consulting Inc. Full time

    Apex Management & Consulting Inc. is a Southwest Ontario-based property management company that specializes in providing property management services for the Non-Profit housing sector. At Apex we are striving to create a world where housing matters, but people matter more. We **CARE** C*ompassion A*ccountability R*espect E*xcellence **Position:...

  • Property and Leasing Administrator

    4 days ago

    Oshawa, Canada Prism Property Management Full time

    Duties: - Show the units to potential tenants, excecute leases and renewals. File and maintain property records, including leases, contracts, and correspondence. - Negotiate lease terms and conditions with tenants - Assist in the management of customer relationships and address any concerns or issues - Perform data entry tasks to update property information...

  • Property Administrator

    3 weeks ago

    Oshawa, Canada ACCL Full time

    ACCL Group has been in business for over 25 years and covers a range of services from Construction to Waterproofing to Property Management. We firmly believe that customers are our number one priority and have been known for our quality of work and high reputation throughout the industry. **PROPERTY ADMINISTRATOR** ACCL Group is currently seeking a...

  • Administrative Assistant

    2 weeks ago

    Oshawa, Canada Stoneridge Property Management Full time

    **Start Date**:ASAP** **Area of Work: Durham Region (Whitby, Oshawa, Bowmanville) and surrounding areas (Own vehicle and license, NOT OPTIONAL). There may be some travel to Lindsay, Port Hope, Peterborough on very rare occasions.** The Administrative Assistant will be responsible for providing ongoing support to the Property Management team while...

  • Property Administrator

    2 weeks ago

    Oshawa, Canada Rentaplex Inc. Full time

    We are a rapidly growing business that specialize in residential and commercial rental properties. Our properties are clean, quiet and attract quality residents who will attest to our unique standards of service. We are seeking an honest, hardworking, reliable individual to join our team. This individual must hold a valid Drivers Licence. Can work...

  • Residential Leasing Specialist

    4 weeks ago

    Oshawa, Canada Sterling Karamar Property Management Full time

    PurposeThe Leasing Specialist thrives in a fast-paced environment and possesses strong negotiation and communication skills. They are primarily responsible for leasing units and maintaining an occupancy rate of 100% in a portfolio of multi-residential apartments.Main Responsibilities and ActivitiesInformation & Relationship Management:Provide detailed...

  • Residential Leasing Specialist

    4 weeks ago

    Oshawa, Canada Sterling Karamar Property Management Full time

    PurposeThe Leasing Specialist thrives in a fast-paced environment and possesses strong negotiation and communication skills. They are primarily responsible for leasing units and maintaining an occupancy rate of 100% in a portfolio of multi-residential apartments.Main Responsibilities and ActivitiesInformation & Relationship Management:Provide detailed...

  • Residential Leasing Specialist

    4 weeks ago

    Oshawa, Canada Sterling Karamar Property Management Full time

    PurposeThe Leasing Specialist thrives in a fast-paced environment and possesses strong negotiation and communication skills. They are primarily responsible for leasing units and maintaining an occupancy rate of 100% in a portfolio of multi-residential apartments.Main Responsibilities and ActivitiesInformation & Relationship Management:Provide detailed...

  • Residential Leasing Specialist

    3 weeks ago

    Oshawa, Canada Sterling Karamar Property Management Full time

    PurposeThe Leasing Specialist thrives in a fast-paced environment and possesses strong negotiation and communication skills. They are primarily responsible for leasing units and maintaining an occupancy rate of 100% in a portfolio of multi-residential apartments.Main Responsibilities and ActivitiesInformation & Relationship Management:Provide detailed...

  • Residential Leasing Specialist

    3 weeks ago

    Oshawa, Canada Sterling Karamar Property Management Full time

    PurposeThe Leasing Specialist thrives in a fast-paced environment and possesses strong negotiation and communication skills. They are primarily responsible for leasing units and maintaining an occupancy rate of 100% in a portfolio of multi-residential apartments.Main Responsibilities and ActivitiesInformation & Relationship Management:Provide detailed...

  • Tenant Services Coordinator

    2 months ago

    Oshawa, Canada Stoneridge Property Management Full time

    Start Date: ASAP Work for a successful Property Management Company within Durham Region. Area of Work: Durham Region (Whitby, Oshawa, Bowmanville, Ajax & Pickering). There may be some travel to Lindsay, Port Hope, Peterborough on very rare occasions. Must own vehicle and license, NOT OPTIONAL **TENANT SERVICES COORDINATOR** Stoneridge Property Management...

  • Tenant Services Coordinator

    22 hours ago

    Oshawa, Canada Stoneridge Property Management Full time

    Start Date: ASAP Work for a successful Property Management Company within Durham Region. Area of Work: Durham Region (Whitby, Oshawa, Bowmanville, Ajax & Pickering). There may be some travel to Lindsay, Port Hope, Peterborough on very rare occasions. Must own vehicle and license, NOT OPTIONAL **TENANT SERVICES COORDINATOR** Stoneridge Property Management...

  • Property Summer Student

    2 weeks ago

    Oshawa, Canada CAPREIT Full time

    : Are you enthusiastic, customer-oriented and enjoy interacting with people? Do you want to build a rewarding career in residential property management with one of the consistently recognized 50 Best Employers in Canada? If this is you, come join our community as a **Property Summer Student** at multiple locations in Oshawa & Toronto, including: 140 & 191...

  • Property Coordinator

    4 weeks ago

    Oshawa, Canada Frank Cormier Professional Services Full time

    Reporting to the Principal, the Property Coordinator is responsible for providing front line service to housing Co-Operative complex in Oshawa, and will manage the Co-operative’s finances, ensure the Co - Operative’s compliance with legal requirements, keep the client property in good repair, manage vacancy, and support governance of the Co-operative...

  • Housing Administrator

    2 weeks ago

    Oshawa, Canada Pro Edge Management Inc. Full time

    _Housing Administrator _ **Company description** Pro Edge Management. is presently seeking to add a highly motivated individual for a Housing Administrator position to join our growing family. Housing Administrators will work along side the Property Manager while providing administrative and maintenance support enabling our Executive Team to achieve/exceed...

  • Condominium Site Administrator

    2 weeks ago

    Oshawa, Canada FirstService Residential Full time

    **Condominium Site Administrator - Oshawa** Are you looking for a place where you can make a difference, receive ongoing support and training, and build a rewarding, long-lasting career? Then you may be a good fit for FirstService Residential, North America’s foremost property management firm. We’re all about our associates, and as we continue to grow,...

  • Administrative Assistant

    1 week ago

    Oshawa, Ontario, Canada Cmhadurham Full time

    OVERVIEWThis position provides administrative support to the Finance department within the Canadian Mental Health Association Durham (CMHA Durham).RESPONSIBILITIESProvides administrative support to the Finance departmentMaintains and develops filing systems within the Finance departmentProvides data entry duties including statistical inputting, invoice entry...

  • Administrative Assistant

    2 weeks ago

    Oshawa, Canada CMHA Durham Full time

    **OVERVIEW** This position provides administrative support to the Facilities within the Canadian Mental Health Association Durham (CMHA Durham). **RESPONSIBILITIES** - Provides administrative and reception support to the Facilities department acting as main point of contact - Meeting Agenda and Minutes. - Formulates work orders to internal...

  • Customer Service Administrative Assistant

    7 days ago

    Oshawa, Canada Durham Region Non Profit Housing Corporation Full time

    **ABOUT DURHAM REGION NON-PROFIT HOUSING CORPORATION**: Durham Region Non-Profit Housing Corporation (DRNPHC) is a social and affordable housing provider in the Region of Durham providing homes to tenants with low and moderate-incomes in approximately 1200 affordable rental units throughout 18 residential properties. Our portfolio includes multiple high-rise...

  • Administrative Assistant

    1 month ago

    Oshawa, Canada CMHA Durham Full time

    **OVERVIEW** This position provides administrative support to the Finance department within the Canadian Mental Health Association Durham (CMHA Durham). **RESPONSIBILITIES** - Provides administrative support to the Finance department - Maintains and develops filing systems within the Finance department - Provides data entry duties including statistical...