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Co-ordinator-executive Office
4 months ago
**PRP External Header**
**External Job Vacancy**
**PRP Header Information**
**Posting Title**:
- Co-ordinator-Executive Office
- **Department**:
- Office of the Chief
- **Status**:
- Regular, Full-Time
- **Salary Range**:
- $79,411.00 - $94,128.00
- **Grade**:
- S1
- **Open Positions**:
- 1
- **Job ID**:
- 304437
- **Additional Info**:
- See Below
- **Open Date**:
- 2024-05-10
- **Close Date**:
- 2024-06-02
- **Position Summary**
As a Co-ordinator-Executive Office within our Executive Administration Department, you will be responsible for providing essential support to the Executive Assistant to the Chief of Police, contributing to the efficient functioning of the Chief's office and Executive Administration. This includes providing a broad range of supporting senior office management and administrative services, recognizing and appropriately dealing with confidential information, while representing the values and vision of the Chief and their office.
**Responsibilities**
**What will your typical day look like?**
- Assists in managing and prioritizing the Chief's schedule, including scheduling appointments and arranging meetings, booking boardrooms, preparing presentation material, minute taking and composing routine correspondence.
- Assists in reviewing correspondence and reports; composing routine correspondence as necessary.
- Assists in liaising with external agencies and internal departments, and handling requests for information directed to the Chief.
- Assists in preparing presentations, reports, and briefing materials on behalf of Executive Administration.
- Coordinates the preparation and provision of appropriate briefing materials for events requiring the Chief's attendance.
- Assists in financial management tasks for Executive Administration area by processing financial documents related to current and/or capital budgets, express purchase orders, purchase requisitions, cheque requests, and expense claims; reconciles monthly p-card charges against VISA statements; prepares budget submission on behalf of the area and monitors budget to identify and report deviations from planned funding levels. Processes and reconciles petty cash fund.
- Assists in arranging and coordinating executive travel, including transportation, accommodations, and expense reconciliation for the Executive Administration area.
- Performs reception duties, including answering phones, greeting visitors, and redirecting inquiries as necessary.
- Assists in maintaining an up-to-date filing system and ensuring appropriate office supplies are maintained.
- Receives completed Notice of Transfer form from Senior Management and enters the transfer details directly into HRMS for processing by Human Resources. Generates reports from HRMS to view processed and pending transfers. Monitors and transfers Performance Appraisals to appropriate supervisors as requested.
- Performs additional duties as assigned.
**Qualifications**
**Enough about us, lets talk about you**:
**You are someone with**:
- A Community College diploma in Office Administration or equivalent, or an equivalent combination of education and experience.
- A minimum of five years office experience in an administrative support function
- Demonstrated intermediate knowledge of MS Office (Word, Excel and PowerPoint)
- Demonstrated knowledge of the organizational structure, directives, goals, strategic plans and operational direction
- Strong attention to detail
- Effective oral communication and interpersonal skills
- Demonstrated co-ordination and organizational skills
- Demonstrated multi-tasking ability
- Demonstrated problem solving skills
- Ability to work independently with limited supervision
- Ability to work effectively in a highly confidential and sensitive environment
**Applicable Tests**
**Applicable tests**:
Applicants will be required to successfully complete the following tests:
- MS Excel
- Filing
- Grammar
- Math
- MS Outlook
- MS Powerpoint
- Spelling
- Vocabulary
- MS Word
- Speed & Accuracy Typing
**Additional Information**
**What we offer**:
The salary range for this **permanent, full-time **position is **$79,411.00 - $94,128.00 **per annum. Peel Regional Police offers a highly competitive compensation package; applicants will be considered for the top end of the range **($86,770 - $94,128.00)** based on experience. The salary is complemented with a comprehensive benefit program, including employer-paid Health/Dental and Life Insurance; and the OMERS Pension Plan effective upon hire.
Peel Regional Police is committed to providing resources and development opportunities for continual growth of staff. This includes (but is not limited to) providing internal opportunities, tuition reimbursement for continuing education, free on-site learning/training programs and providing any required equipment to support the safe and effective delivery of services.
Peel Regional Police is committed to ensuring the health and wellness of its employees
