Admin Assistant Ii

2 weeks ago

Halifax, Canada IWK Health Centre Full time

**Company** : IWK Health**:
**Req ID**:151319
**Department/Program**:EIBI Treatment, Children's Health Program
**Location**: Halifax
**Type of Employment**:Permanent Hourly PT (60% FTE) x 1 position(s)
**Start Date**: ASAP
**Union Status**: NSGEU Off&Cler, Admin Professionals Bargaining Unit
**Compensation**: $20.2648**:

- **$23.1417 /hour
**Closing Date**: 15 March, 2023 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

**The Opportunity**:
Reporting to the Manager, Rehabilitation Services, the Administrative Assistant will provide high quality administrative and organizational support to the Early Intensive Behavioural Intervention (EIBI) Treatment Program.
- Responsibilities include but are not limited to:
- Liaises with patients, families, staff, and stakeholders in a courteous and professional manner.
- Communicates messages and information promptly, accurately, and with follow up, as appropriate.
- Listens well and redirects inquiries accordingly.
- Manages time and sets priorities for performance of job functions.
- Processes incoming/outgoing mail.
- Types/transcribes correspondence, photocopies and distributes accordingly.
- Prepares patient charts, maintains office filing system, forms and records to ensure efficient storage and retrieval of material.
- Where required registers patients for visits.
- Coordinates and attends team meetings, develops agendas, takes/produces and distributes minutes, as required.
- Manages patient database(s) and is responsible for data entry.
- Coordinates and prepares info for family information sessions, tracks responses in relation to this process
- Maintains confidentiality of all patient, family and employee information.
- Places work orders to repair or replace equipment, etc. as required.
- Books and coordinates events and meetings for EIBI Treatment Program, including room booking, equipment, travel arrangements.
- Processes invoices, as required.
- Manages inventory of supplies and places orders as required; completes monthly workplace inspection for the EIBI Treatment Program.
- Performs other related duties as required.

**Hours of Work**:
Monday to Friday - specific daily hours to be determined.

**Your Qualifications**:

- High School Diploma or GED required.
- Graduate from a recognized Secretarial or Office Administration Diploma Program required.
- Minimum six (6) months related administrative experience required, one year preferred. An equivalent combination of education and experience may be considered for this position.
- Advanced working knowledge of Windows, Microsoft Office, PowerPoint, Excel spreadsheets and database programs, specifically Microsoft Access required.
- Keyboarding skills of 60 wpm required, maximum four (4) allowable errors.
- Knowledge of medical terminology.
- Demonstrated excellent interpersonal and communication (verbal & written) skills required.
- Demonstrated ability to work collaboratively and consultatively with team members and stakeholders required.
- Proven time management, organizational and problem-solving skills required.
- Demonstrated initiative, self-motivated and able to work independently with mínimal supervision required.
- High regard for quality and attention to detail required.
- Flexible to meet workload demands required.
- Administrative/secretarial experience in a health care environment preferred.
- Experience with Meditech, MS Outlook, and the Internet an asset.
- Competencies in other languages an asset

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory resu

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