Intermediate Officer, Academic Administration

2 months ago

Ottawa, Canada University of Ottawa Full time

**Job Type**:
Employee

**Duration in Months** **(for fixed-term jobs):
N/A

**Job Family**:
Academic Administration

**# of Open Positions**:
1

**Faculty/Service - Department**:
Academic Operations Management

**Campus**:
Main Campus

**Union Affiliation**:
SSUO

**Date Posted**:
October 31, 2024

**Applications must be received **BEFORE**:
November 11, 2024

**Hours per week**:
35

**Salary Grade**:
SSUO Grade 07

**Salary Range**:
$56,626.00 - $71,528.00

About the Common Law Section of the Faculty of Law

Over the past 20 years, the Common Law Section of the Faculty of Law at the University of Ottawa has become a national and global leader in many fields. We are the only law school to offer a common law degree in both English and French, and our faculty is one of the most accomplished in the country. We are an engaged Faculty, and we have a strong culture of public engagement. We also have a strong bond with the legal community in Ottawa and a special relationship with the Supreme Court of Canada. We are leaders - leaders in research, leaders in the profession and leaders in our community. On any given day, members of our faculty may be seen testifying before a Parliamentary committee, providing expert commentary in the media, or contributing to public policy debates on the issues of the day. We are the most-cited law faculty in the national media. Through our dedication we have built strong experiential learning opportunities for our students where our students have unparalleled access to, and interaction with, the highest judges in the land to help foster an inclusive and high-quality student experience.

**Position purpose**:
Provides administrative support for services under the office of the JD program assistant dean, including the Common Law Students Centre, the Common Law Admissions Office and the Common Law Professors’ Support Office. Helps ensure they operate smoothly and assists with implementation of activities and projects, while complying with University and Common Law Section policies and procedures.

**In this role, your responsibilities will include**:

- ** Case management**: Develops and maintains an efficient filing and records management system to safeguard file confidentiality and ensure that complete, accurate documents are available for future reference or auditing. Co-ordinates record archiving. Maintains a reminder system for files requiring follow up. Co-ordinates, prepares and implements the teaching evaluation undertaking for full
- and part-time professors.
- ** Administrative writing**: Writes and edits documents based on templates and co-ordinates translation of administrative correspondence. Offers administrative support as needed for admission
- ** Report production**: Conducts analysis and research. Compiles data, statistics and other information, to produce reports that enable discussion, decision-making, special projects and activities.

**What you will bring**:

- Postsecondary education in administration or an equivalent combination of education and work experience, preferably in a postsecondary setting
- Three years’ demonstrated experience in an administrative position
- Knowledge of undergraduate law programs
- Experience in managing administrative tasks
- Experience in gathering and analyzing data and in writing administrative and statistical reports
- Experience in solving problems independently
- In-depth experience providing client service
- Knowledge of student information and communication systems (including Talisma) (an asset)
- Ability to deal with conflicting priorities and meet strict deadlines in a fast-paced work environment
- Organizational and analytical skills, excellent judgment and attention to detail
- Good listening skills, sense of professional ethics and awareness of the need to maintain confidentiality
- Commitment to reconciliation, decolonization, equity, diversity and inclusion
- Bilingualism — English and French (spoken and written)

**Key Competencies at uOttawa**:
Here are the required competencies for all or our employees at uOttawa:
**Planning**:Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
**Initiative**:Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
**Client Service Orientation**:Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
**Teamwork and Cooperation**:Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

**Note: if this is a union position**:The hiring process will be governed by the current collective

  • Intermediate Officer, Academic Administration

    2 weeks ago

    Ottawa, Canada University of Ottawa Full time

    **Job Type**: Employee **Duration in Months** **(for fixed-term jobs): 13 **Job Family**: Academic Administration **# of Open Positions**: 1 **Faculty/Service - Department**: **Campus**: Main Campus **Union Affiliation**: SSUO **Date Posted**: December 02, 2024 **Applications must be received **BEFORE**: December 13, 2024 **Hours per...

  • Intermediate Specialist, Academic Administration

    2 months ago

    Ottawa, Canada University of Ottawa Full time

    **Job Type**: Employee **Duration in Months** **(for fixed-term jobs): 23 **Job Family**: Academic Administration **# of Open Positions**: 1 **Faculty/Service - Department**: Registration and Foreign Programs **Campus**: Roger Guindon Hall **Union Affiliation**: SSUO **Date Posted**: October 10, 2024 **Applications must be received...

  • Lead Academic in Philanthropy and Nonprofit Leadership

    2 weeks ago

    Ottawa, Ontario, Canada Nonprofit Academic Centers Council Full time

    Philanthropy and Nonprofit Leadership ProfessorshipThe School of Public Policy and Administration at Carleton University invites applications for a tenure-track appointment as Lead Academic in Philanthropy and Nonprofit Leadership. The successful candidate will participate in the delivery of the Master of Philanthropy and Nonprofit Leadership program.About...

  • Part-time Administrative Assistant, Academic

    3 months ago

    Ottawa, Canada Algonquin College Full time

    Department: Academic Integrity Office Position Type: Full-Time Support Salary Range: $31.05-$35.99-Hourly Scheduled Weekly Hours: 36.25 Anticipated Start Date: November 04, 2024 Length of Contract: 10 Months Posting Information Posting Closing Date: October 8, 2024 Please note: jobs are posted until 11:59 pm on the job closing date. Job...

  • Intermediate Administrative Assistant

    2 months ago

    Ottawa, Canada University of Ottawa Full time

    **Job Type**: Employee **Duration in Months** **(for fixed-term jobs): N/A **Job Family**: Administrative Support **# of Open Positions**: 1 **Faculty/Service - Department**: Vice-Dean Governance **Campus**: Main Campus **Union Affiliation**: SSUO **Date Posted**: October 31, 2024 **Applications must be received **BEFORE**: November 11, 2024 **Hours...

  • Full-time Administrative Support Officer, Academic

    2 months ago

    Ottawa, Canada Algonquin College Full time

    Department: Academic Access Centre Position Type: Full-Time Support Salary Range: $31.05-$35.99-Hourly Scheduled Weekly Hours: 36.25 Anticipated Start Date: November 25, 2024 Length of Contract: N/A Posting Information Support Staff employees, as defined by the full-time Support Staff Collective Agreement, will be given first consideration. Posting...

  • Intermediate Learning Specialist, Academic

    2 months ago

    Ottawa, Canada University of Ottawa Full time

    **Job Type**: Employee **Duration in Months** **(for fixed-term jobs): N/A **Job Family**: Leadership, Learning, and Organizational Development **# of Open Positions**: 1 **Faculty/Service - Department**: Academic Accommodations **Campus**: Main Campus **Union Affiliation**: SSUO **Date Posted**: octobre 10, 2024 **Applications must be received...

  • Lead Coordinator, Academic Administration

    3 months ago

    Ottawa, Canada University of Ottawa Full time

    **Job Type**: Employee **Duration in Months** **(for fixed-term jobs): N/A **Job Family**: Academic Administration **# of Open Positions**: 1 **Faculty/Service - Department**: Academic Development and Operations **Campus**: Main Campus **Union Affiliation**: SSUO **Date Posted**: septembre 23, 2024 **Closing Date**: octobre 04, 2024 **Note**:...

  • Intermediate Specialist, Academic Administration

    3 months ago

    Ottawa, Canada University of Ottawa Full time

    **Job Type**: Employee **Duration in Months** **(for fixed-term jobs): 12 **Job Family**: Academic Administration **# of Open Positions**: 1 **Faculty/Service - Department**: Wellness, Business Experts **Campus**: Main Campus **Union Affiliation**: SSUO **Date Posted**: septembre 23, 2024 **Closing Date**: octobre 04, 2024 **Note**: Applications will...

  • Intermediate Coordinator, Academic Program

    3 months ago

    Ottawa, Canada University of Ottawa Full time

    **Job Type**: Employee **Duration in Months** **(for fixed-term jobs): 5 **Job Family**: Academic Program Management **# of Open Positions**: 1 **Faculty/Service - Department**: Innovation Centre **Campus**: Ottawa, ON **Union Affiliation**: SSUO **Date Posted**: September 16, 2024 **Closing Date**: September 27, 2024 **Note**: Applications will be...

  • Part-time Administrative Assistant, Academic

    1 month ago

    Ottawa, Canada Algonquin College Full time

    Department: Academic Integrity Office Position Type: Part-Time Support Salary Range: $22.28-$25.78-Hourly Scheduled Weekly Hours: 24 Anticipated Start Date: December 09, 2024 Length of Contract: N/A Posting Information Posting Closing Date: November 20, 2024 Please note: jobs are posted until 11:59 pm on the job closing date. Job Description: ...

  • Lead Coordinator, Academic Administration

    3 months ago

    Ottawa, Canada University of Ottawa Full time

    **Job Type**: Employee **Duration in Months** **(for fixed-term jobs): 24 **Job Family**: Academic Administration **# of Open Positions**: 1 **Faculty/Service - Department**: Academic Services - Graduate Studies **Campus**: Main Campus **Union Affiliation**: SSUO **Date Posted**: septembre 19, 2024 **Closing Date**: septembre 30, 2024 **Note**:...

  • Lead Coordinator, Academic Administration

    4 months ago

    Ottawa, Canada University of Ottawa Full time

    **Job Type**: Employee **Duration in Months** **(for fixed-term jobs): N/A **Job Family**: Academic Administration **# of Open Positions**: 1 **Faculty/Service - Department**: Academic Services, Graduate Studies **Campus**: Main Campus **Union Affiliation**: SSUO **Date Posted**: August 29, 2024 **Closing Date**: September 09, 2024 **Note**:...

  • Project Administrator

    6 months ago

    Ottawa, Canada Nortak Software Ltd. Full time

    **Description**: Nortak Software is currently seeking Intermediate Project Administrators with the following qualifications: **Mandatory Requirements**: - Minimum 24 months of relevant experience within the last 6 years providing administrative and technical support to a project team - Valid Government of Canada Reliability Status security screening granted...

  • Academic Support Assistant

    1 month ago

    Ottawa, Canada Carleton University Full time

    **Duties and Responsibilities**: Reporting to the Academic Support Officer, this position is responsible for a range of duties that support the effective and efficient administrative operations of the Engineering Academic Support and Associate Dean’s offices. These duties include, but are not limited to, receiving and responding to a high volume of...

  • Supervisor, Academic Administration

    2 months ago

    Ottawa, Canada University of Ottawa Full time

    **Job Type**: Employee **Duration in Months** **(for fixed-term jobs): 15N/A **Job Family**: Academic Administration **# of Open Positions**: 1 **Faculty/Service - Department**: Registrar, Operations, Registrations and Systems **Campus**: Main Campus **Union Affiliation**: SSUO **Date Posted**: octobre 17, 2024 **Applications must be received...

  • Intermediate Bilingual Property Field Claims

    2 months ago

    Ottawa, Canada Intermediate Bilingual Property Field Claims Adjuster, HYBRID (Ottawa, ON) Full time

    Company: Intermediate Bilingual Property Field Claims Adjuster, HYBRID (Ottawa, ON) - Job Description- We are currently looking to add an Independent Intermediate Bilingual Property Field Claims Adjuster to our team!- Why should you consider a career with ClaimsPro? We are proud of our people and it shows: - You will be part of a team of professional...

  • Intermediate Specialist, Admissions

    4 months ago

    Ottawa, Canada University of Ottawa Full time

    **Job Type**: Employee **Duration in Months** **(for fixed-term jobs): N/A **Job Family**: Admissions **# of Open Positions**: 2 **Faculty/Service - Department**: Application Evaluations **Campus**: Main Campus **Union Affiliation**: SSUO **Date Posted**: September 02, 2024 **Closing Date**: September 13, 2024 **Note**: Applications will be accepted...

  • Full-time Budget Officer, Academic Department

    4 months ago

    Ottawa, Canada Algonquin College Full time

    Department: Business Administrator's Office Position Type: Full-Time Support Salary Range: $36.29-$42.13-Hourly Scheduled Weekly Hours: 36.25 Anticipated Start Date: October 01, 2024 Length of Contract: N/A Posting Information Support Staff employees, as defined by the full-time Support Staff Collective Agreement, will be given first...

  • Program Support Academic Liaison

    4 weeks ago

    Ottawa, Ontario, Canada Algonquin College Full time

    Algonquin College is seeking a highly skilled Program Support Academic Liaison to join their team. The estimated annual salary for this position is $**60,000**.Job OverviewThe Program Support Academic Liaison will provide operational and administrative student-centered support to internal and external students within AC Online. This role involves direct...