Lead Coordinator, Academic Administration

3 months ago

Ottawa, Canada University of Ottawa Full time

**Job Type**:
Employee

**Duration in Months** **(for fixed-term jobs):
24

**Job Family**:
Academic Administration

**# of Open Positions**:
1

**Faculty/Service - Department**:
Academic Services - Graduate Studies

**Campus**:
Main Campus

**Union Affiliation**:
SSUO

**Date Posted**:
septembre 19, 2024

**Closing Date**:
septembre 30, 2024
**Note**: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

**Hours per week**:
35

**Salary Grade**:
SSUO Grade 09

**Salary Range**:
$69 478,00 - $87 764,00

Job Description Summary
About the Faculty of Social Sciences
The FSS comprises nine departments, schools and institutes, which offer undergraduate, masters and doctoral programs in both English and French. With its 10,000 students, 260 full-time professors, and wide array of programs and research centres, the Faculty of Social Sciences plays a key role at the heart of the University of Ottawa. Its graduate students are supervised by excellent researchers and undertake cutting-edge research in the Faculty's masters and Ph.D. programs. Along with its complement of about 100 administrative employees, the faculty is proud to provide a collaborative working environment that inspires new ideas, encourages creative ingenuity, and promotes excellence.

The Faculty of Social Sciences is thrilled to announce the launch of its new Psychedelics and Consciousness Studies Program, the first of its kind. This new contractual position within the Faculty of Social Sciences will be mainly responsible for supporting this new program.

**Position Purpose**

Develops, administers, and evaluates projects for the Graduate Studies Office (GSO) at the Faculty of Social Sciences. Executes and monitors logístical activities related to the delivery of programs while developing and maintaining communication platforms and strategies. Coordinates and performs tasks related to academic activities.

**In this role, your responsibilities will include**:

- ** Project Coordination**: Performs a variety of operational functions related to the delivery of a program in the context of an academic environment. Coordinates multiple projects, including all operational activities around project delivery efficiently and within budget. Troubleshoots unanticipated complications within the scope of project execution and recommends creative solutions to ensure operational continuity. Evaluates and adjusts project activities based on feedback from participants and stakeholders. Maintains accurate records for key historical data, program metrics, and reporting to internal and external stakeholders.
- ** Communication**: Develops and coordinates project communication (Project scope, procedures, correspondence, status updates, training material, reports ect). Ensures all communication materials are presented using language appropriate to the stakeholders. Participates in and shares with internal and external working groups to facilitate partnerships and collaboration in relation to ongoing projects.
- ** Change Management**: Demonstrate a positive attitude and an adaptable and collaborative style; take actions that respect the needs and contributions of others and work effectively in teams to accomplish organizational goals; embrace change and be open and flexible to new ideas and approaches. Prepares recommendations to the Academic Administrator and implements decided changes to projects. Facilitates required training for members of the project team/Faculty. Provides a final report and recommendation to the Academic Administrator.
- ** Project Evaluation and Analysis**: Analyze and evaluate projects (including but not limited to procedural reviews, IT needs to determine and recommend if changes are warranted to increase efficiency and workflows. Under the direction of the Manager, Graduate Academic Administration, develops evaluation plans, data collection, analysis, and synthesis as well as report writing and knowledge dissemination.
- ** Academic Analysis**: Anticipates, analyzes, and interprets student needs, determines the policies and procedures to be implemented, diagnoses and formulates recommendations to resolve student issues and ensures the implementation of recommendations. Solves complex problems and ensures the necessary follow-ups. Performs frontline/student facing duties as required to understand and appreciate the reality of students and their principal agents for the implementation service improvement projects. Reviews and refines processes to increase productivity and efficiency.
- ** Academic Advisement**:Provides guidance to students and staff on academic processes and regulations related to academic files. Coordinates academic processes under the incumbent’s responsibility, such as student enrollment, admission, scholarships, research activities, student advisement and convocation.

**What you will bring**:
Essential Qualifications
- Knowledge of academic, administration & project management prin

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