Academic Advisor

6 months ago

Waterloo, Canada University of Waterloo Full time

Overview:
**Term: 1 year**

The position is responsible for academic advisement of on-campus and online students in the Faculty of Arts, with a particular focus on programs that are the responsibility of the Arts Undergraduate Office. This position serves as a resource for and supports officers and members of the Faculty of Arts in areas of policy and practice.

**Responsibilities**:
Student Advising:

- Maintains in-depth and current knowledge of:

- Arts’ undergraduate curriculum and academic requirements for all programs;
- Arts’ admissions regulations and practices, including transfer credit regulations pertaining to a wide variety of academic institutions;
- the areas of expertise that are of particular relevance to the position;
- the University policies and Faculty regulations of particular relevance to student issues; and
- the sources of support and help that are available to students, both within and outside the University
- Provides academic advising on course/program selection and changes, degree requirements, preregistration, and all academic issues for a designated group of students
- Student groups may include: Regular and co-op stream students in Honours Arts, Honours Arts and Business, Liberal Studies; Faculty Transfers, Inbound and Outbound International Exchange, Bridge to Academic Success in English (BASE), Non-degree, Post-degree
- Advisors are normally assigned to one or more primary student groups, with cross-training to enable shifting of portfolios to balance volume across the advising team. Monitors the academic progress of their group of students through the use of data extracts and provides outreach/academic counselling to students in academic trouble
- Assists the Academic Officer with academic progression for their group of students, including assessing academic standing in borderline cases, and communicating with students
- Co-ordinates the academic progression and advisement for their group of students. This responsibility includes assessing students’ academic standing and completion of course requirements; communicating with the Manager, Academic Advising regarding problem cases; and generating appropriate comments for the Office of the Registrar
- Retains signing authority for the approval of academic program changes, course changes, marks processing, Petitions for Exception to Academic Regulations, and Recommendations to Graduate
- Provides assistance to students with Letter of Permission requests including the assessment of course equivalency and overall approval of such requests
- Provides assistance to students in the preparation of petitions
- Determines if interested students are eligible to participate in international exchange programs
- Maintains appropriate contact and communication with those offices and entities elsewhere in the Faculty, in the University, and in the outer community that are particularly relevant to the areas of responsibility
- Applies a continually evolving understanding of both the breadth and boundaries of their authority in relation to their duties

Admissions:

- Start Holds voting membership on and provides support to the Arts Faculty Admissions Committee
- Provides advice and information to the Faculty and its Admissions Committee on associated matters
- Provides support in applicant assessment, both on-campus and online, as directed by the Manager, Academic Advising

Support to the Manager, Academic Advising
- Informs the Manager regularly and frequently of activities and developments within their jurisdiction
- Consults regularly and frequently with the Manager on matters pertaining to the curricular, engagement, and retention functions of the AUO and on matters of a sensitive nature
- Prepares written reports on a variety of matters within their jurisdiction either on their own initiative or at the request of the Manager or Associate Dean: Undergraduate Students
- Provides administrative or other support for AUO initiatives as defined by the Associate Dean: Undergraduate Students
- Advises and responds to inquiries of students interested in enrolling in the program/major that they are responsible for

Meetings:

- Attends meeting of the Arts Undergraduate Affairs Group (UGAG) as a non-voting member
- Attends meetings of appropriate committees and/or workgroups, and participates in events, in the Faculty, University, and outer community that are particularly relevant to the areas of responsibility

Recruitment, Engagement, and Student Life:

- In conjunction with the Manager, Academic Advising, participates in the course selection process for newly admitted students
- Participates in the Faculty’s transition and retention programs for undergraduate students
- Attends Universities Fair, March Break Open House, and other venues/events when necessary, acting as part of the Arts recruitment team

Qualifications:

- University degree, a Bachelor of Arts degree preferred; equivalent combination of education and experience will be con

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