Academic Advisor

5 months ago


Waterloo, Canada University of Waterloo Full time

Overview:
The position is responsible for academic and non-academic advisement of on-campus and online students in the Faculty of Mathematics, with a particular focus on first year students, and academic plans that are the responsibility of the Mathematics Undergraduate Group. This position serves as a resource for and supports officers and members of the Faculty of Mathematics in areas of policy and practice.

**There are two open positions**

**Responsibilities**:
Student Advising:

- Provide academic advising on course/program selection and changes, degree requirements, preregistration, and all academic issues for a designated group of students
- Monitor the academic progress of specific groups of students and provide outreach/academic counselling to students in academic trouble
- Report on and monitor academic progression for one or more cohorts of students
- Assists with the academic advisement for one or more cohorts of students to determine degree requirements
- Assist department advisors with academic progression and academic advisement
- Advise and respond to inquiries of students interested in enrolling in the program/major that the advisor is responsible for
- Participates in the Math Undergraduate Office front counter rotation schedule
- Deliver immediate support to students in distress; follow up with appropriate referrals
- Summarize and document advice given to each student to ensure continuity and consistency
- Assist students in the preparation of petitions, letters of permission, and other requests
- Mathematics’ undergraduate curriculum and academic requirements for all programs;
- Mathematics’ admissions regulations and practices, including transfer credit regulations pertaining to a wide variety of academic institutions;
- the areas of expertise that are of particular relevance to his/her position;
- the University policies and Faculty regulations of particular relevance to student issues;
- the sources of support and help that are available to students, both within and outside the University

Provide research and operational leadership associated with one or more Advising projects:

- Research and report on best practices related to the project;
- Develop and record metrics used to measure success;
- Analyzing and reporting on students in particular risk categories;
- Research and implement new technologies related to the project;
- Provide leadership across the Faculty or University for project initiatives;
- Ensure broad communications of process and outcomes;
- Recommend and possibly develop training or documentation related to the project;
- Projects may include, but are not limited to, the following alphabetically-ordered list:

- Academic Advisement
- Academic Discipline
- Academic Progression
- Calendar maintenance
- Exchange advising
- First Year Experience
- International Student advising
- Plan approvals and course changes
- Scheduling and Timetabling processes and associated decisions
- Standings and Promotion
- Student Liaison programs such as mentorship and ambassadorship
- Student Records
- Support for curricular changes
- Tutorial Centre

Student Coaching, liaison and events:
Duties may include, but are not limited to the following:

- Coach student leaders of councils, clubs and committees, providing advice and guidance for their operations
- Communicates with colleagues throughout the Faculty to ensure student perspectives are brought to relevant discussions and are considered in decisions
- Participates in development of, and communication associated with, workshops and resources for students as directed
- Represent the Faculty interests, with respect to student events and initiatives, on University-wide functions and committees
- Ensures that student representation is maintained on Faculty and University committees
- Assists Faculty event leaders with the recruitment and coordination of student volunteers
- Assists students with the recruitment of faculty and staff to participate in student events and initiatives, and with the associated communications efforts
- Assists and advises students in obtaining resources and funding from the Faculty for their initiatives
- Attends, as directed, Universities Fair, March Break Open House, and other events
- Serves as the Faculty’s liaison to the SSO for new student transition activities, e.g. Math 101
- Co-ordinates the Faculty’s participation in transition events (Orientation, Math 101)

Communications
- Ensure that all information posted or available for distribution to students is up-to-date
- Training and communication to faculty and staff of procedure and policy changes
- Preparation of formal letters, reports and statements
- Prepare and deliver agendas and minutes for assigned committees
- Develop and deliver education programs and information for students

Qualifications:

- University degree; equivalent combination of education and experience will be considered
- 3 to 5 years of progressive experience performi


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