Executive Assistant to The Vice-president

2 weeks ago

Ottawa, Canada National Research Council Canada Full time

Help bring research to life and drive your career forward with the National Research Council of Canada (NRC), Canada's largest research and technology organization.

We are looking for an Executive Assistant to support the VP Office of the Industrial Research Assistant Program. The Executive Assistant would be someone who shares our core values of integrity, excellence, respect and creativity.

**Screening Criteria**:
**Education**:
Successful completion of secondary school education according to provincial/territorial standards.

For information on certificates and diplomas issued abroad, please see Degree equivalency

**Experience**:

- Experience in providing administrative support services to a senior executive level.
- Experience in managing and prioritizing all aspects of a senior level office including managing calendars and planning and scheduling meetings and related logistics.
- Experience in coordinating travel arrangements, scheduling meetings and planning for hospitality, and processing the related financial transactions ensuring compliance to policy.
- Experience in developing and maintaining administrative systems such as files, logs, and databases and ensuring compliance to classification standards (ie. Protected, secret, etc.) for records management purposes.
- Experience in drafting and proofreading notes, memos, letters, and written materials.
- Experience using MS Outlook, MS Teams, SharePoint, Word, Excel, and PowerPoint.

**Condition of Employment**:
Secret (II)

**Language Requirements**:
Bilingual Imperative CCC

Information on language requirements and self-assessment tests

**Assessment Criteria**:
**Technical Competencies**:

- Solid knowledge of general administrative, operational and financial policies, processes, procedures and reporting within a large organization preferably within a Canadian federal government context.
- Ability to use Microsoft Office suite.
- Ability to demonstrate accuracy and attention to detail.
- Ability to demonstrate discretion, tact and sound judgement; especially when reviewing sensitive or confidential information and determining the appropriate course of action.
- Strong ability to multi-task, manage and prioritize time and competing priorities while working under severe time constraints.
- Ability to interact and communicate effectively with clients, staff and senior managers within the organization to address operational issues.

**Behavioural Competencies**:

- Management services - Client focus (Level 2)
- Management services - Communication (Level 3)
- Management services - Conceptual and analytical ability (Level 2)
- Management services - Organizational and environmental awareness (Level 2)
- Management services - Results orientation (Level 3)
- Management services - Teamwork (Level 2)

**Competency Profile(s)**:
**Relocation**:
Relocation assistance will be determined in accordance with the NRC's directives.

**Compensation**:
From $60,143 to $70,963 per annum.

In addition, the incumbent who meets the language requirements will receive the Bilingualism Bonus of $800 per year.

NRC employees enjoy a wide-range of competitive benefits including comprehensive health and dental plans, pension and insurance plans, vacation and other leave entitlements.

**Notes**:

- A pre-qualified list may be established for similar positions for a one year period.
- The incumbent must adhere to safe workplace practices at all times.
- We thank all those who apply, however only those selected for further consideration will be contacted.

Please direct your questions, with the requisition number (20031) to:
Telephone: 438-466-4195

**Closing Date**:31 July 2023 - 23:59 Eastern Time

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