Executive Assistant

3 weeks ago

Ottawa, Canada The Ottawa Hospital Full time

About The Ottawa Hospital- Inspired by research and driven by compassionThe Ottawa Hospital (TOH) is one of Canada’s largest learning and research multi-campus hospitals. With more than 1,100 beds and approximately 12,000 staff members, we deliver specialized care to the Eastern Ontario region.- From the compassion of our people to the relentless pursuit of new discoveries, The Ottawa Hospital never stops seeking solutions to the most complex health-care challenges while continually engaging with the community to support our vision for better patient care.
- Working together with its research institute, the University of Ottawa, and other partners, the hospital is continually gaining national and international recognition for high-quality patient care, teaching and research, while striving to meet the needs of the culturally diverse community we serve.
- Position InformationThe Information Services and Technology Department is looking for a dynamic, fluently bilingual and compassionate Executive Assistant to work with the Executive Vice President and Chief Information Officer. This position reports to the EVP and CIO and also works collaboratively with the IS/IT Directors and administrative team for the effective execution of the departmental vision, mission and objectives. We are seeking an Executive Assistant who is aligned with our values, who cares and sees the importance of delivering high caliber client and staff services.
- Demonstrate caring, compassion and respect for people;
- Demonstrate maturity and positive thinking;
- Have the capacity to multi-task and manage stress.

This position will be eligible for a hybrid work agreement.
- Rotation/ShiftsDays, 8 hour shifts - flexibility required.
- Basic Requirements- Undergraduate degree, College Diploma in Office Administration or equivalent education or work experience;
- 3 to 5 years of experience in a senior administrative role;
- Advanced computer skills, including advanced knowledge of Microsoft Word, Excel, Outlook and PowerPoint, as well as knowledge of Office 365;
- Excellent secretarial, organizational, and interpersonal skills;
- Adaptable to change and able to work flexible hours as required;
- Ability to prioritize and multitask in a fast paced, high volume environment;
- Good problem solving and decision-making skills;
- Ability to maintain positive relationships in a team environment;
- Ability to deal tactfully and diplomatically with staff, leaders and the general public;
- Ability to work independently;
- Ability to efficiently operate office equipment;
- Must be eligible to work in Canada;
- Proficiency in English and French - oral expression (advanced level), comprehension (advanced level) and writing (advanced level).
- Preferred Qualifications- Working experience in a highly demanding environment;
- Knowledge of financial and budget management.
- What you can expect from us- The Ottawa Hospital is committed to providing a healthy, safe, and inclusive work environment for everyone. We are driven by our purpose to provide each patient with the world-class care, exceptional service and compassion we would want for our loved ones.We offer an attractive and equitable compensation package including a comprehensive benefits package, a Defined Benefit Pension (DBP) plan, and insurance protection. We also offer discounts from choice providers on a variety of products and services.The Ottawa Hospital provides various Health and Wellness resources as well as opportunities for personal and professional development opportunities from our in-house Learning and Leadership Development team to help align your goals with your career objectives.
- Please Note-
The Ottawa Hospital is an equal opportunity employer. Upon request, accommodations due to a disability are available throughout the selection process.

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